Representation of the People (England and Wales) (Amendment) Regulations 2006

Supply of free copy of full register to the National Library of Wales and the National Library of Scotland and restrictions on use

16.  After regulation 97 of the 2001 Regulations insert—

“Supply of free copy of full register to the National Library of Wales and restrictions on use

97A.— (1) Each registration officer in Wales shall supply, free of charge and on publication—

(a) one printed copy and one data copy of any revised version of the register published under section 13(1) or (3) of the 1983 Act, and

(b) one printed copy of any list of overseas electors,

to the National Library of Wales.

(2) Each registration officer in England shall supply, free of charge and on publication—

(a) one copy of any revised version of the register published under section 13(1) or (3) of the 1983 Act, and

(b) one printed copy of any list of overseas electors,

to the National Library of Wales.

(3) In paragraph (2)(a), the duty to supply is a duty to supply a data copy unless, prior to publication, the National Library of Wales has requested in writing a printed copy instead.

(4) Subject to paragraph (7), no person employed by the National Library of Wales may—

(a) supply a copy of the full register other than to another such person or to a person using the Library to inspect it under supervision;

(b) disclose any information contained in it (that is not contained in the edited register) otherwise than by allowing a person using the National Library of Wales to inspect it under supervision; or

(c) make use of any such information.

(5) Where a copy of the full register is made available for inspection by providing the register on a computer screen or otherwise in data form, the National Library of Wales shall ensure that the manner in, and equipment on, which that copy is provided do not permit any person consulting that copy to—

(a) search it by electronic means by reference to the name of any person; or

(b) copy or transmit any part of that copy by electronic means.

(6) A person who inspects a copy of the full register, whether a printed copy or in data form, may not—

(a) make copies of any part of it, or

(b) record any particulars included in it,

otherwise than by means of hand-written notes.

(7) A person employed by the National Library of Wales is not prohibited from supplying a copy of, or disclosing information contained in, a version of the full register where—

(a) more than ten years have expired since that version of the register was first published in accordance with regulation 43; and

(b) the supply or disclosure is for research purposes in compliance with the relevant conditions.

(8) No person who obtains a copy of the full register or to whom information contained in it that is not contained in the edited register is disclosed under the circumstances described in paragraph (7) may—

(a) supply a copy of it,

(b) disclose any such information, or

(c) make use of any such information,

otherwise than for research purposes in compliance with the relevant conditions.

Supply of free copy of full register to the National Library of Scotland

97B.   Each registration officer in England and Wales shall supply, free of charge and on publication—

(a) one data copy of any revised version of the register published under section 13(1) or (3) of the 1983 Act; and

(b) one printed copy of any list of overseas electors,

to the National Library of Scotland”.”