Commission Decision of 18 December 2009 on the adoption of the Work Plan for 2010 for the implementation of the second programme of Community action in the field of health (2008-2013), on the selection, award and other criteria for financial contributions to the actions of this programme and Community payment to the WHO Framework Convention on tobacco control (notified under document C(2009) 10183) (2009/964/EU)

ANNEX III ELIGIBILITY OF TRAVEL AND SUBSISTENCE EXPENSES

These guidelines apply to the reimbursement of travel and subsistence expenses:

• of staff employed by the beneficiary (main and associated beneficiaries) of grants and experts invited by the beneficiary to participate in working groups,

• when explicitly provided for in service contracts.

1. Flat-rate subsistence allowances cover all subsistence expenses during missions, including hotels, restaurants and local transport (taxis and/or public transport). They apply in respect of each day of a mission at a minimum distance of 100 km from the normal place of work. The subsistence allowance varies depending on the country in which the mission is carried out. The daily rates correspond to the sum of the daily allowance and the maximum hotel price set out in Commission Decision C(2004) 1313(1) as amended.

2. Missions in countries other than EU 27 and acceding and applicant countries and EFTA/EEA countries participating in the second Health Programme will be subject to the prior agreement of the Commission. This agreement will relate to the objectives of the mission, its costs and the reasons thereto.

3. Travel expenses are eligible under the following conditions:

• travel by the most direct and most economic route,

• distance of at least 100 km between the place of the meeting and the normal place of work,

• travel by rail: first class,

• travel by air: economy class, unless a cheaper fare can be used (e.g. Apex); air travel is allowed only for return journeys of more than 800 km,

• travel by car: reimbursed on the basis of the equivalent first class rail fare.

(1)

Commission Decision of 7 April 2004 concerning general implementing provisions adopting the Guide to missions for officials and other servants of the European Commission.