CHAPTER IIU.K.Monitoring
Article 63U.K.Monitoring committee
1.The Member State shall set up a monitoring committee for each operational programme, in agreement with the managing authority, within three months from the date of the notification to the Member State of the decision approving the operational programme. A single monitoring committee may be set up for several operational programmes.
2.Each monitoring committee shall draw up its rules of procedure within the institutional, legal and financial framework of the Member State concerned and adopt them in agreement with the managing authority in order to exercise its missions in accordance with this Regulation.
Article 64U.K.Composition
1.The monitoring committee shall be chaired by a representative of the Member State or the managing authority.
Its composition shall be decided by the Member State in agreement with the managing authority.
2.At its own initiative or at the request of the monitoring committee, a representative of the Commission shall participate in the work of the monitoring committee in an advisory capacity. A representative of the EIB and the EIF may participate in an advisory capacity for those operational programmes to which the EIB or the EIF makes a contribution.
Article 65U.K.Tasks
The monitoring committee shall satisfy itself as to the effectiveness and quality of the implementation of the operational programme, in accordance with the following provisions:
it shall consider and approve the criteria for selecting the operations financed within six months of the approval of the operational programme and approve any revision of those criteria in accordance with programming needs;
it shall periodically review progress made towards achieving the specific targets of the operational programme on the basis of documents submitted by the managing authority;
it shall examine the results of implementation, particularly the achievement of the targets set for each priority axis and the evaluations referred to in Article 48(3);
it shall consider and approve the annual and final reports on implementation referred to in Article 67;
it shall be informed of the annual control report, or of the part of the report referring to the operational programme concerned, and of any relevant comments the Commission may make after examining that report or relating to that part of the report;
it may propose to the managing authority any revision or examination of the operational programme likely to make possible the attainment of the Funds' objectives referred to in Article 3 or to improve its management, including its financial management;
it shall consider and approve any proposal to amend the content of the Commission decision on the contribution from the Funds.
Article 66U.K.Arrangements for monitoring
1.The managing authority and the monitoring committee shall ensure the quality of the implementation of the operational programme.
2.The managing authority and the monitoring committee shall carry out monitoring by reference to financial indicators and the indicators referred to in Article 37(1)(c) specified in the operational programme.
Where the nature of the assistance permits, statistics shall be broken down by sex and by the size of the recipient undertakings.
3.Data exchange between the Commission and the Member States for this purpose shall be carried out electronically, in accordance with the implementing rules of this Regulation adopted by the Commission in accordance with the procedure referred to in Article 103(3).
Article 67U.K.Annual report and final report on implementation
1.For the first time in 2008 and by 30 June each year, the managing authority shall send the Commission an annual report and by 31 March 2017 a final report on the implementation of the operational programme.
2.The reports referred to in paragraph 1 shall include the following information in order to obtain a clear view of the implementation of the operational programme:
(a)the progress made in implementing the operational programme and priority axes in relation to their specific, verifiable targets, with a quantification, wherever and whenever they lend themselves to quantification, using the indicators referred to in Article 37(1)(c) at the level of the priority axis;
[F1(b) quantification of the financial indicators referred to in Article 66(2) expressing the cumulative financial implementation of the operational programme, detailing for each priority axis the following:
the total amount of certified eligible expenditure paid by beneficiaries and the corresponding public contribution;
the ratio between the total amount of certified eligible expenditure paid by the beneficiaries and the total funding of the programme including Union funding and national counterpart.
Where appropriate, financial implementation in areas receiving transitional support shall be presented separately within each operational programme;]
(c)for information purposes only, the indicative breakdown of the allocation of Funds by categories, in accordance with the implementation rules adopted by the Commission in accordance with the procedure referred to in Article 103(3);
(d)the steps taken by the managing authority or the monitoring committee to ensure the quality and effectiveness of implementation, in particular:
monitoring and evaluation measures, including data collection arrangements;
a summary of any significant problems encountered in implementing the operational programme and any measures taken, including the response to comments made under Article 68(2) where appropriate;
the use made of technical assistance;
(e)the measures taken to provide information on and publicise the operational programme;
(f)information about significant problems relating to compliance with Community law which have been encountered in the implementation of the operational programme and the measures taken to deal with them;
(g)where appropriate, the progress and financing of major projects;
(h)the use made of assistance released following cancellation as referred to in Article 98(2) to the managing authority or to another public authority during the period of implementation of the operational programme;
(i)cases where a substantial modification has been detected under Article 57[F2;]
[F3(j) the progress made in financing and implementing the financial engineering instruments as defined in Article 44, namely:
a description of the financial engineering instrument and implementation arrangements;
identification of the entities which implement the financial engineering instrument, including those acting through holding funds;
amounts of assistance from the Structural Funds and national co-financing paid to the financial engineering instrument;
amounts of assistance from the Structural Funds and national co-financing paid by the financial engineering instrument.]
The breadth of information transmitted to the Commission shall be proportional to the total amount of expenditure of the operational programme concerned. Where appropriate, such information may be provided in summary form.
Information referred to in points (d), (g), (h) and (i) shall not be included if there has been no significant modification since the previous report.
3.The reports referred to in paragraph 1 shall be judged admissible where they contain all the appropriate information listed in paragraph 2. The Commission shall inform the Member State on the admissibility of the annual report within 10 working days from the date of its receipt.
4.The Commission shall inform the Member State of its opinion on the content of an admissible annual report on implementation submitted by the managing authority within two months from the date of receipt. For the final report on an operational programme, the time limit shall be a maximum of five months from the date of receipt of an admissible report. If the Commission does not respond within the time limit laid down, the report shall be deemed to be accepted.
[F35. By 1 October each year, the Commission shall provide a summary of the data, on the progress made in financing and implementing the financial engineering instruments, sent by the managing authorities in accordance with Article 67(2)(j).]
Textual Amendments
F1 Substituted by Regulation (EU) No 539/2010 of the European Parliament and of the Council of 16 June 2010 amending Council Regulation (EC) No 1083/2006 laying down general provisions on the European Regional Development Fund, the European Social Fund and the Cohesion Fund as regards simplification of certain requirements and as regards certain provisions relating to financial management.
Article 68U.K.Annual examination of programmes
1.Every year, when the annual report on implementation referred to in Article 67 is submitted, the Commission and the managing authority shall examine the progress made in implementing the operational programme, the principal results achieved over the previous year, the financial implementation and other factors with a view to improving implementation.
Any aspects of the operation of the management and control system raised in the last annual control report, referred to in Article 62(1)(d)(i), may also be examined.
2.After the examination referred to in paragraph 1, the Commission may make comments to the Member State and the managing authority, which shall inform the monitoring committee thereof. The Member State shall inform the Commission of the action taken in response to those comments.
3.When the ex post evaluations of assistance granted over the 2000 to 2006 programming period, where appropriate, are available, the overall results may be examined in the next annual examination.