5.—(1) A passport-issuing organisation in Northern Ireland shall maintain a record of –
(a)information contained in applications for passports and Section IX pages;
(b)any change of ownership of a horse; and
(c)notification of the death of a horse
and shall keep this record until three years after it has received notification of the death of the horse.
(2) A passport-issuing organisation shall supply to the Department information from its records in such form and at such intervals as the Department may require by notice in writing.