The Energy Performance of Buildings (Certificates and Inspections) Regulations (Northern Ireland) 2008

PART 6 REGISTER OF DOCUMENTS

Interpretation of Part 6

24.  In this Part “keeper of the register” means the person nominated by the Department to keep a register on the Department’s behalf.

Registration of certificates etc.

25.—(1) The keeper of the register shall maintain one or more registers of the following documents—

(a) energy performance certificates and recommendation reports;

(b) display energy certificates; and

(c) advisory reports.

(2) Where an energy assessor issues any of the documents referred to in paragraph (1) he must ensure that it, and the data that was collected to produce it, are entered onto the relevant register before he gives it to the person who requested that he issue it.

(3) Each document entered onto the register—

(a) shall be registered under a unique reference number; and

(b) shall not be altered once registered.

(4) Any document or data entered onto the register must be kept on the register for a period of at least 20 years beginning on the date on which it is entered onto the register.

Disclosures generally

26.—(1) The keeper of the register may only disclose any document or data entered onto the register if authorised by this Part.

(2) In this Part, a reference to the disclosure of a document includes a reference to the disclosure of information derived from a document.

Disclosures with reference number

27.—(1) This regulation applies where any person—

(a) requests the keeper of the register to disclose a particular document; and

(b) provides to the keeper of the register the relevant reference number of the document he is seeking to be disclosed.

(2) The keeper of the register may disclose to such a person—

(a) the document the person requested; and

(b) any document of the same kind relating to the same building or part of a building as the requested document which was registered at any time during the period of 10 years ending on the date of the request.

Disclosures to approved accreditation schemes

28.  The keeper of the register may disclose to an approved accreditation scheme operator—

(a) any document which was prepared by an energy assessor who was a member of the scheme at the time the document was entered into the register; and

(b) any associated data.

Disclosures to enforcement authorities

29.  The keeper of the register may disclose any document or data to an authorised officer of an enforcement authority.

Disclosures to the Department

30.  The keeper of the register may disclose any document or data to the Department—

(a) for the purpose of enabling the Department to monitor the application and enforcement of, and compliance with, the duties imposed by these Regulations; and

(b) for statistical or research purposes,

provided that no particular property is identifiable from the document or data disclosed.