Synodical Government Measure 1969

APPENDIX IE

section 1E

F1F2APPLICATION FOR ENROLMENT ON CHURCH ELECTORAL ROLEE

Textual Amendments

F1Sch. 3 Appendix 1 s. 1 substituted (1.1.1995) by virtue of S.I. 1994/3118, para. 52

F2Sch. 3 Appendix 1 s. 1: the words "Preferred title (if any)" inserted after the words "Full name" on new line (1.1.2000) by The Church Representation Rules (Amendment) Resolution 1999 (S.I. 1999/2112), paras. 20, 24(3)

SECTION 2E FORM OF NOTICE OF REVISION OF CHURCH ELECTORAL ROLL

Diocese of

Parish of

*NOTE—The Revision must be completed not less than 15 days or more than 28 days before the Annual Parochial Church Meeting.Notice is hereby given that the Church Electoral Roll of the above parish will be revised by the Parochial Church Council,* beginning on the day of 19 and ending on , the day of 19 After such Revision, a copy of the Roll will forthwith be exhibited [F3for not less than 14 days] on, or near to, the principal door of the Parish Church for inspection.

Textual Amendments

F3Words inserted by S.I. 1989/2094, para. 17(1)

F4. . .

Textual Amendments

F4Sch. 3 Appendix I s. 2: Paragraph beginning “Under the Church Representation Rules” omitted (1.1.1995) by vitue of S.I. 1994/3118, para. 53.

[F5Under the Church Representation Rules any persons are entitled to have their names entered on the roll, if they—

Textual Amendments

F5Sch. 3 Appendix I s. 2: Paragraph beginning “Under the Church Representation Rules” inserted (1.1.1995) by S.I. 1994/3118, para. 53.

(i) are baptized and aged 16 or over;

(ii) have signed a form of application for enrolment;

and either

(iii) are members of the Church of England or of any Church in communion with the Church of England being resident in the parish or (not being resident in the parish) having habitually attended public worship in the parish during the six months prior to the application for enrolment; or;

(iv) are members in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity declaring themselves to be also members of the Church of England and having habitually attended public worship in the parish during the period of six months prior to enrolment.]

. . . F6

Textual Amendments

F6Words repealed by S.I. 1973/1865, para. 32(b)

[F7Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application for enrolment must be returned by the date shown above for the ending of the revision of the Church Electoral Roll by the Parochial Church Council.]

Textual Amendments

F7Words substituted by S.I. 1989/2094, para. 17(2)

Any error discovered in the Roll should at once be reported to the undersigned.

*Not less than 14 days notice must be given.Dated this*........................ day of.................... 19.....
[F8Church]Electoral Roll Officer
Address

Textual Amendments

F8Word inserted by S.I. 1973/1865, para. 32(c)

F9[In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F9Note inserted by S.I. 1984/1039, para. 29(2)

SECTION 3E FORM OF NOTICE OF PREPARATION OF NEW ROLL

Diocese of

Parish of

*NOTE—The new roll must be completed not less than 15 days or more than 28 days before the Annual Parochial Church Meeting.Notice is hereby given that under the Church Representation Rules a new Church Electoral Roll is being prepared. All persons who wish to have their names entered on the new Roll, whether their names are entered on the present Roll or not, are requested to apply for enrolment . . . F10 not later than
The new roll will come into operation on
[F11The new Roll shall be published for not less than 14 days. Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application for enrolment must be returned by the earlier of the dates given above.]

Textual Amendments

F10Words repealed by S.I. 1989/2094, para. 17(3)

F11Words substituted by S.I. 1989/2094, para. 17(4)

F12. . .

Textual Amendments

F12Sch. 3 Appendix I s. 3: Paragraph beginning “Under the Church Representation Rules” omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 53.

[F13Under the Church Representation Rules any persons are entitled to have their names entered on the roll, if they—

Textual Amendments

F13Sch. 3 Appendix I s. 3: Paragraph beginning “Under the Church Representation Rules” inserted (1.1.1995) by S.I. 1994/3118, para. 53.

(i) are baptized and aged 16 or over;

(ii) have signed a form of application for enrolment;

and either

(iii) are members of the Church of England or of any Church in communion with the Church of England being resident in the parish or (not being resident in the parish) having habitually attended public worship in the parish during the six months prior to the application for enrolment; or;

(iv) are members in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity declaring themselves to be also members of the Church of England and having habitually attended public worship in the parish during the period of six months prior to enrolment.]

. . . F14

Textual Amendments

F14Words repealed by S.I. 1973/1865, para. 32(b)

Any error discovered on the Roll should at once be reported to the undersigned.

Dated this.......................day of 19.....

[F15Church]Electoral Roll Officer

Textual Amendments

F15Word inserted by S.I. 1973/1865, para. 32(c)

Address

[F16In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F16Note inserted by S.I. 1984/1039, para. 29(2)

SECTION 4E NOTICE OF ANNUAL PAROCHIAL CHURCH MEETING

Parish of

The Annual Parochial Church Meeting will be held in

on day of

at

For the election of Parochial representatives of the laity as follows:—

[F17*To the Deanery Synod representatives.]

Textual Amendments

F17Entries transferred by S.I. 1973/1865, para. 33(2)

[F17To the Parochial Church Council representatives.]

F18. . . F19. . . [F20For the appointment of Sidesmen and the Independent Examiner or Auditor].

Textual Amendments

F18Sch. 3 Appendix I s. 4: Words omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 54.

F19Sch. 3 Appendix I s. 4: Words “For the appointment of sidesmen and the Auditor” expressed to be omitted (1.5.1997) by virtue of S.I. 1995/3243, para. 10.

F20Sch. 3 Appendix I s. 4: Words inserted (1.1.1995) by virtue of S.I. 1995/3243, para. 10.

For the consideration of:—

F21(a). . .

[F22(a) A report on changes in the Roll since the last annual parochial church meeting.]

F23(b). . .

F23(c). . .

F23(d). . .

F23(e). . .

[F24(b) an Annual Report on the proceedings of the parochial church council and the activities of the parish generally;

F24(c) The Financial Statements of the Council for the year ending on the 31st December immediately preceding the meeting audited or independently examined.]

[F25(d)] A Report upon the fabric, goods and ornaments of the church or churches of the parish;

[F25(e)] A Report on the proceedings of the Deanery Synod; and other matters of parochial or general Church interest.

Textual Amendments

F21Sch. 3 Appendix I s. 4 para. (a) omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 55.

F22Sch. 3 Appendix I s. 4 para. (a) inserted (1.1.1995) by S.I. 1994/3118, para. 55.

F23Sch. 3 Appendix I s. 4 paras. (b)-(e) omitted (1.5.1996) by virtue of S.I. 1995/3243, para. 11.

F24Sch. 3 Appendix I s. 4 paras. (b)(c) inserted (1.5.1996) by S.I. 1995/3243, para. 11.

F25Sch. 3 Appendix I s. 4 paras. (d)(e) (originally (f)(g)) renumbered (1.5.1996) of S.I. 1995/3243, para. 11.

[F26Notes]

Textual Amendments

F26Word in Sch. 3 Appendix 1 s. 4 inserted (1.1.1995) by S.I. 1994/3118, para. 55

[F27(1)] All persons whose names are entered upon the Church Electoral Roll of the parish (and such persons only) are entitled to vote at the election of parochial representatives of the laity.

Textual Amendments

F27Sch. 3 Appendix 1 s. 4: paragraph beginning "All persons" renumbered (1.1.1995) as Note (1) by S.I. 1994/3118, para. 55

F28 . . .

Textual Amendments

F28Para. repealed by S.I. 1973/1865, para. 33(3)

F29. . .

Textual Amendments

F29Sch. 3 Appendix I s. 4: Paragraphs beginning “Subject to” omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 56.

F29. . .

F30. . .

Textual Amendments

F30Sch. 3 Appendix I s. 4: Paragraph beginning “Any person” omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 56.

[F31(2) Subject to the provisions of rule 12(2)(c), a person is qualified to be a parochial representative of the laity if—

Textual Amendments

F31Sch. 3 Appendix 1 s. 4 Notes (2)(3) inserted (1.1.1995) by S.I. 1994/3118, para. 56

(a) his name is entered on the church electoral roll of the parish [F32and, unless he is under the age of eighteen years at the date of the election, has been so entered for at least the preceding period of six months];

Textual Amendments

F32Words in Sch. 3 Appendix 1 s. 4 Note (2)(a) added (1.1.2005) by The Church Representation Rules (Amendment) Resolution 2004 (S.I. 2004/1889), paras. 17(a), 19(3)(b)

(b) he is an actual communicant which means that he has received Communion according to the use of the Church of England or of a Church in communion with the Church of England at least three times during the twelve months preceding the date of the election; and

[F33(c) he is of sixteen years or upwards;]

Textual Amendments

[F34(d) he is not disqualified as referred to in paragraph 3 of these Notes.]

Textual Amendments

[F35(3) (a) A person shall be disqualified from being nominated, chosen or elected or from serving as a churchwarden, a member of a parochial church council, a district church council or any synod under these rules if he is disqualified from being a charity trustee under [F36section 178 of the Charities Act 2011 and the disqualification is not for the time being subject to a general waiver by the Charity Commission under section 181 of that Act or to a waiver by it under that section] in respect of all ecclesiastical charities established for purposes relating to the parish concerned.

In this paragraph “ecclesiastical charity" has the same meaning as that assigned to that expression in the Local Government Act 1894;

(b) A person shall also be disqualified from being nominated, chosen or elected from serving as a churchwarden or member of a parochial church council if he has been so disqualified from holding office under section 10(6) of the Incumbent (Vacation of Benefice) Measure 1997.]

Textual Amendments

F36Words in Sch. 3 Appendix 1 s. 4 Note 3 substituted (14.3.2012) by Charities Act 2011 (c. 25), s. 355, Sch. 7 para. 21(4) (with s. 20(2), Sch. 8)

[F37(4)] Any person whose name is on the electoral roll may be appointed as a sidesman.]

Textual Amendments

F37Sch. 3 Appendix 1 s. 4 Notes (3), (4) renumbered as Notes (4), (5) (1.1.2000) by The Church Representation Rules (Amendment) Resolution 1999 (S.I. 1999/2112), paras. 21(b), 24(3)

[F38[F37(5)]** A scheme is in operation in this parish which provides that any person entitled to vote in the elections of parochial representatives of the laity to the parochial church council or to the deanery synod or to both that council and that synod may make application on the appropriate form to the undersigned for a postal vote. The completed form must be received before the commencement of the Annual Parochial Church Meeting.

Textual Amendments

F38Sch. 3 Appendix 1 s. 4 Note inserted by S.I. 1989/2094, para. 17(5) and renumbered (1.1.1995) as Note (4) by S.I. 1994/3118, para. 56

** This paragraph should be deleted if no scheme for postal voting is in operation in the parish.]

Signed

**Minister of the parish

**Include where applicable.

**Or “Vice-Chairman of the Parochial Church Council” as the case may be (see rule 6(3) of the Church Representation Rules).

[F39In this Notice “parish” means an ecclesiastical parish.]

Textual Amendments

F39Note inserted by S.I. 1984/1039, para. 29(2)

[F40SECTION 4AE APPLICATION FOR A POSTAL VOTE

Textual Amendments

F40Section 4A inserted by S.I. 1989/2094, para. 17(6)

Parish of

I (Full Christian name and surname)

of (Full postal address)

declare that my name is entered on the church electoral roll of the above parish and I hereby make application for a postal vote in any elections to which postal voting applies to be held at the forthcoming annual parochial church meeting for the parish. The voting paper should be sent or delivered to me at the above address OR *at the following address

Dated ............................19

Signed

*delete as appropriate]

SECTION 5E NOTICE OF ELECTION TO HOUSE OF CLERGY OR HOUSE OF LAITY OF DIOCESAN SYNOD

Diocese of

Deanery of

1EAn election of......... members of the House of Clergy/Laity of the Diocesan Synod will be held in the above Deanery on

2ECandidates must be nominated and seconded by qualified electors on forms to be obtained from

[F41All members, other than co-opted members F42. . ., of the House of Clergy/Laity of the deanery synod are qualified electors.]

Textual Amendments

F41Para. inserted by S.I. 1973/1865, para. 34

F42Words in Sch. 3 Appendix I s. 5 para. 2 omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 51.

[F433EThe election will be decided by simple majority/ [F44the single transferable vote.]]

Textual Amendments

F43S. 5(3) inserted by S.I. 1980/178, para. 18(4)

F44Words substituted by S.I. 1984/1039, para. 29(3)

[F454]ENominations must be received by no later than 12 o’clock (noon) on

Date

Presiding Officer.

Textual Amendments

F45S. 5(4) (originally 5(3)) renumbered by S.I. 1980/178, para. 18(4)

SECTION 6E FORM OF NOMINATION TO THE HOUSE OF CLERGY OR HOUSE OF LAITY OF THE DIOCESAN SYNOD

Diocese of

Deanery of

Election of members of the House of Clergy/Laity of the Diocesan Synod

We the undersigned, being qualified electors, hereby nominate the following person as a candidate at the election in the above Deanery.

Surname[F46Christian Names]Address . . . F47[F48Year for Birth]

Textual Amendments

F46Words substituted by S.I. 1973/1865, para. 35

F47Words repealed by S.I. 1989/2094, para. 17(7)

F48Sch. 3 Appendix I s. 6: Column headed “Year for Birth” inserted (1.1.1995) by S.I. 1994/3118, para. 58.

Proposer’s signature

Proposer’s full name

Address

Seconder’s signature

Seconder’s full name

Address

I, the above named .................... [F49declare that I am not subject to any disqualification referred to in the Notes on this form and] hereby signify my willingness to serve as a member of the House of Clergy/Laity of the Diocesan Synod if elected.

Textual Amendments

Candidate’s signature

Note: This nomination must be sent to

so as to be received no later than 12 noon on

[F50All members, other than co-opted members F51. . ., of the House of Clergy/Laity of the deanery synod are qualified electors]

Textual Amendments

F50Para. inserted by S.I. 1973/1865, para. 35

F51Words in Sch. 3 Appendix I s. 6 omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 56.

[F52Disqualifications from being nominated (rule 46A)

Textual Amendments

A person is disqualified from being nominated for membership of any Synod if he is disqualified from being a charity trustee under [F53section 178 of the Charities Act 2011 and the disqualification is not for the time being subject to a general waiver by the Charity Commission under section 181 of that Act or to a waiver by it under that section] in respect of all ecclesiastical charities established for purposes relating to the parish concerned.

Textual Amendments

F53Words in Sch. 3 Appendix 1 s. 6 substituted (14.3.2012) by Charities Act 2011 (c. 25), s. 355, Sch. 7 para. 21(5) (with s. 20(2), Sch. 8)

In this paragraph “ecclesiastical charity" has the same meaning as that assigned to that expression in the Local Government Act 1894.]

SECTION 7E FORM OF VOTING PAPER FOR ELECTIONS TO THE HOUSE OF CLERGY OR THE HOUSE OF LAITY OF THE DIOCESAN SYNOD

Diocesan Synod

Election of members of the House of Clergy/Laity

Deanery of

members to be elected.

Voting Paper
[F54Mark your vote in this column]Candidates’ names, addresses [F55and year of birth] . . . F56

Textual Amendments

F55Words in Sch. 3 Appendix I s. 7 inserted (1.1.1995) by S.I. 1994/3118, para. 59.

F56Words repealed by S.I. 1989/2094, para. 17(8)

[F57Guidance to Voters]

Textual Amendments

F57Words substituted by S.I. 1984/1039, para. 29(4)

1. This voting paper must be signed [F57and the full name written on the reverse].

2. You have as many votes as there are members to be elected.

3. You may not give more than one vote to any one candidate.

4. You vote by placing an “X” opposite the name(s) of the candidate(s) of your choice.

5. If you inadvertently spoil your voting paper you may return it to the Presiding Officer who will give you another paper.

6. This voting paper duly [F57completed on the reverse thereof] must be delivered (by post or otherwise) to

so as to arrive by no later than

[F58(To be printed on back of form)]

Textual Amendments

F58Words inserted by S.I. 1980/178, para. 18(5)

Signature of Voter

Full name

Address

[F59SECTION 8]E FORM OF VOTING PAPER FOR ELECTION TO THE HOUSE OF CLERGY OR THE HOUSE OF LAITY OF THE DIOCESAN SYNOD

Textual Amendments

F59Form inserted by S.I. 1980/178, para. 18(6), Sch.

Diocesan Synod

Election of members of the House of Clergy/Laity

Deanery of

members to be elected.

Voting Paper
[F60Mark your vote in this column]Candidates’ names, addresses [F61and year of birth] . . . F62

Textual Amendments

F61Words in Sch. 3 Appendix I s. 8 inserted (1.1.1995) by S.I. 1994/3118, para. 59.

F62Words repealed by S.I. 1989/2094, para. 17(8)

[F63Guidance to Voters]

Textual Amendments

F63Words substituted by S.I. 1984/1039, para. 29(5)

1. This voting paper must be signed and the full name written on the reverse.

2. Use your single transferable vote by entering “1” against your first preference, and if desired, “2” against your second preference, “3” against your third preference, and so on as far as you wish. The sequence of your preferences is crucial. NO CROSS should be used.

3. You should continue to express preferences for as long as you are able to place successive candidates in order. A later preference is considered only if an earlier preference either has a surplus above the quota (the minimum number required to guarantee election) or has been excluded because of insufficient support.

4. The numbering of your preferences must be consecutive and given to different candidates. Remember that your making a second or subsequent preference cannot affect the chances of any earlier preference.

5. If you inadvertently spoil your voting paper you may return it to the Presiding Officer who will give you another paper.

6. The voting paper duly completed on the reverse thereof must be delivered (by post or otherwise) to

so as to arrive by no later than

(to be printed on back of form)Signature of Voter
Full name
Address