Synodical Government Measure 1969

Business E

[F1 9] (1) The annual meeting shall receive from the parochial church council and shall be free to discuss:— E

F2 (a) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

[F3 (a) a report on changes in the roll since the last annual parochial church meeting or, in a year in which a new roll is prepared, a report on the numbers entered on the new roll;]

F4 (b) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F4 (c) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F4 (d) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F4 (e) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

[F5 (b) an annual report on the proceedings of the parochial church council and the activities of the parish generally;

(c) the financial statements of the parochial church council for the year ending on the 31st December immediately preceding the meeting, independently examined or audited as provided by paragraph (3) hereof;]

[F6 (d)] a report upon the fabric, goods and ornaments of the church or churches of the parish [F7 , under section 5 of the Care of Churches and Ecclesiastical Jurisdiction Measure 1991]; and

[F6 (e)] a report on the proceedings of the deanery synod.

F8 (2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

[F9 (2A) The annual report referred to in paragraph (1)(b) shall include a statement as to whether the council has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 (duty to have due regard to House of Bishops' guidance on safeguarding children and vulnerable adults).]

F8 (3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

[F10 (2) The council shall cause a copy of the said roll to be available for inspection at the meeting.

F10 (3) The said financial statements shall—

(a) be independently examined or audited in such manner as shall be prescribed in accordance with rule 54(8);

(b) be considered and, if thought fit, approved by the parochial church council and signed by the chairman presiding at the meeting of the council; and

(c) be displayed for a continuous period of at least seven days before the annual meeting, including at least one Sunday when the church is used for worship, on a notice-board either inside or outside the church.

F10 (4) The annual report referred to in paragraph (1)(b) above and the said financial statements shall be prepared in such form as shall be prescribed in accordance with rule 54(8) hereof for consideration by the annual meeting. Following such meeting the council shall cause [F11 copies of the annual report and statement] to be sent within twenty eight days of the annual meeting to the secretary of the diocesan board of finance for retention by the board.]

F12 (4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F13 (5) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

[F14 [F15 (5)] The annual meeting shall in the manner provided by rule 11—

(a) elect in every third year parochial representatives of the laity to the deanery synod;

(b) elect parochial representatives of the laity to the parochial church council;

(c) appoint sidesmen;

F16 (d) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

[F17 (d) appoint the independent examiner or auditor to the council for a term of office ending at the close of the next annual meeting, provided that such person shall not be a member of the council.]

and the elections and appointments shall be carried out in the above order.]

[F18 [F19 (6)] Without prejudice to the foregoing provisions and rule [F20 7(6)], a special parochial church meeting convened under rule [F20 7(5)] shall, in addition to other business,—

(a) decide on the number of members of the parochial church council who are to be the elected representatives of the laity;

(b) elect in the manner provided by rule [F20 11] parochial representatives of the laity to the deanery synod, if such representatives are required to be elected in the year for which that meeting is the annual meeting by virtue of rule [F20 7(6)].]

[F15 (7)] Any person entitled to attend the annual meeting may ask any question about parochial church matters, or bring about a discussion of any matter of parochial or general interest, by moving a general resolution or by moving to give any particular recommendation to the council in relation to its duties.

[F15 (8)] The annual meeting shall have power to adjourn and to determine its own rules of procedure.

[F15 (9)] The secretary of the parochial church council (or another person appointed by the meeting in his place) shall act as a clerk of the annual meeting, and shall record the minutes thereof.

Textual Amendments

F1 Rule 9 (originally 8) renumbered (1.1.1995) by S.I. 1994/3118, para. 8.

F2 Sch. 3 rule 9(1)(a) omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 8.

F3 Sch. 3 rule 9 para. 1(a) inserted (1.1.1995) by S.I. 1994/3118, para. 8.

F4 Sch. 3 rule 9 paras. (1)(b)-(e) omitted (1.5.1997) by virtue of S.I. 1995/3243, para. 2.

F5 Sch. 3 rule 9 paras. (1)(b)(c) inserted (1.5.1997) by S.I. 1995/3243, para. 2.

F6 Sch. 3 rule 9 paras. (1)(d)(e) (previously (1)(f)(g)) renumbered (1.5.1997) by S.I. 1995/3243, para. 2.

F7 Words in Sch. 3 rule 8(1)(f) inserted (1.3.1993) by Care of Churches and Ecclesiastical Jurisdiction Measure 1991 (No. 1, SIF 28:1), s. 32(1), Sch. 7 para. 4(a) (with s. 31(6)); Instrument dated 16.2.1993 made by the Archbishops of Canterbury and York

F8 Sch. 3 rule 9 paras. (2)(3) omitted (1.5.1997) by virtue of S.I. 1995/3243, para. 3.

F9 Sch. 3 rule 9(2A) inserted (1.10.2016) by Safeguarding and Clergy Discipline Measure 2016 (No. 1), ss. 5(4), 12(3); S.I. 2016/938, art. 2

F10 Sch. 3 rule 9 paras. (2)-(4) inserted (1.5.1997) by S.I. 1995/3243, para. 3.

F11 Words in Sch. 3 rule 9(4) substituted (1.1.2005) by The Church Representation Rules (Amendment) Resolution 2004 (S.I. 2004/1889), paras. 2, 19(3)(b)

F12 Sch. 3 rule 9(4) (originally 8(4)) omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 10.

F13 Sch. 3 rule 9(5) (originally 8(5)) omitted (1.1.1995) by virtue of S.I. 1994/3118, para. 10.

F14 Sch. 3 rule 9(4) inserted (1.1.1995) by S.I. 1994/3118, para. 10.

F15 Sch. 3 rule 9 paras. (5)-(9) (previously (4)-(8)) renumbered (1.5.1997) by S.I. 1995/3243, para. 3.

F16 Sch. 3 rule 9 para. (4)(d) omitted (1.5.1996) by virtue of S.I. 1995/3243, para. 4.

F17 Sch. 3 rule 9 para. (4)(d) inserted (1.5.1996) by virtue of S.I. 1995/3243, para. 4.

F18 Rule 8(6) inserted by S.I. 1981/959, para. 5

F19 Sch. 3 rule 8(6) renumbered as 9(5) (1.1.1995) by S.I. 1994/3118, para. 10 and renumbered (1.5.1997) as rule 9(6) by S.I. 1995/3243, para. 3.

F20 Words in Sch. 3 rule 9 para. (5) (originally 8(6)) amended (1.1.1995) by S.I. 1994/3118, para. 63, Sch.