38. The register shall be framed in separate parts for each parliamentary polling district.
39. There shall be a different letter or letters in the register for each parliamentary polling district and such letter or letters shall be deemed to form part of an elector’s number in the register.
40.—(1) Section 9(2)(b) of the 1983 Act(1) (which requires each register of parliamentary or local electors to contain the qualifying addresses of the persons registered in it) does not apply—
(a)to an address to which paragraph (2) or (3) below applies, or
(b)which is specified in an overseas elector’s declaration in accordance with section 2(4)(b) or (c)(ii) of the 1985 Act(2).
(2) This paragraph applies to an address where it appears to the registration officer that—
(a)a service voter in his service declaration, or
(b)a person who has made a declaration of local connection,
has given that address in such a declaration as an address—
(i)at which he has resided, but
(ii)which is not an address at which he is or would be residing but for the circumstances entitling him to make such a declaration.
(3) This paragraph applies to an address given in a declaration of local connection in accordance with section 7B(4)(b) of the 1983 Act(3).
41.—(1) Subject to paragraphs (2) and (3) below, the names and addresses of each separate part of the register shall be arranged in street order.
(2) If the registration officer determines for any part of the register that street order is not reasonably practicable, the names and addresses shall be arranged in alphabetical order or partly in street order and partly in alphabetical order.
(3) The name of any person whose qualifying address is not contained in a register by virtue of regulation 40 above shall be grouped together in alphabetical order—
(a)at the end of that part of the register to which the address relates;
(b)beneath the heading “Other electors”, and
(c)without giving that address.
42.—(1) Paragraphs (3) to (7) below specify the marks to appear against a person’s name in the register to indicate that he is registered in one or more of the four registers (those of: parliamentary electors; local electors; relevant citizens of the Union registered as European Parliamentary electors, and peers overseas registered as European Parliamentary overseas electors) which are required to be combined.
(2) Where no mark appears against a person’s name in the register of electors, this indicates that he is registered in the registers of parliamentary and local electors.
(3) To indicate that a relevant citizen of the Union is registered only in the register of local electors, the letter “G” shall be placed against his name.
(4) To indicate that such a citizen is registered in both that register and the register of such citizens registered as European Parliamentary electors, the letter “K” shall be placed against his name.
(5) To indicate that any other person is registered only in the register of local electors, the letter “L” shall be placed against his name.
(6) To indicate that an overseas elector is registered only in the register of parliamentary electors, the letter “F” shall be placed against his name.
(7) To indicate that a European Parliamentary overseas elector is registered only in the register of such electors, the letter “E” shall be placed against his name.
43.—(1) The manner in which each revised version of the register is published under section 13(1) or (3) of the 1983 Act(4) shall be by the registration officer making—
(a)a copy of it available at his office, and
(b)copies of the part of the register relating to each parliamentary polling district available for inspection at a place to which the public have access, in or near that district.
(2) The revised version of the register shall be kept published until the coming into force of the next revised version of it.
44.—(1) As soon as practicable after the publication of a revised version of the register under section 13(1) of the 1983 Act, the registration officer shall supply to the Secretary of State a document setting out the information about electors which is required by paragraphs (2) and (3) below.
(2) The document referred to in paragraph (1) above shall state the name of the constituency and shall list the following total numbers of electors in that constituency or part thereof, namely—
(a)parliamentary electors (including those referred to in sub-paragraph (c) below);
(b)local electors (including those referred to in sub-paragraph (c) below); and
(c)those registered in pursuance of section 4(5) of the 1983 Act(5).
(3) The document referred to in paragraph (1) above shall set out separately as respects those electors referred to in sub-paragraphs (a) and (c) of paragraph (2) above the following totals, namely—
(a)those registered by virtue of residence at a qualifying address;
(b)those registered in pursuance of a service declaration;
(c)those registered in pursuance of an overseas elector’s declaration; and
(d)those registered in pursuance of a declaration of local connection.
45.—(1) The registration officer shall prepare a list of the names of each person who appears to him to be entitled to be registered in pursuance of an overseas elector’s declaration (“the list of overseas electors”); and shall include in that list the address specified in that declaration in accordance with section 2(4) of the 1985 Act and regulation 19(1) above.
(2) In respect of each constituency there shall be a separate part of the list of overseas electors; and the names of the persons included in each part shall be listed in alphabetical order.
(3) At the time when the registration officer publishes a revised version of the register under section 13(1) of the 1983 Act, he shall publish the list of overseas electors by making a copy of it available for inspection at his office; and the list shall be kept so published until the next revised version of the register is published under section 13(1) of the 1983 Act.
(4) The name of a person appearing to the registration officer to be entitled to be registered in pursuance of a European Parliamentary overseas elector’s declaration (and included in the list of overseas electors by virtue of regulation 13(5) above) shall be marked with the letter “E”.
46.—(1) The registration officer shall supply, free of charge and on publication, one copy of—
(a)the revised version of the register under section 13(1) and (3) of the 1983 Act(6);
(b)any notice under sections 13A(2) and 13B(3) of that Act; and
(c)the list of overseas electors under regulation 45 above,
to the British Library, the Secretary of State and the Electoral Commission.
(2) In paragraph (1) above the duty to supply one copy of the register and, where relevant, of the list of overseas electors, means—
(a)in the case of the British Library, a duty to supply a printed copy of each; and
(b)in any other case, a duty to supply a copy of each in data form unless, prior to publication, the recipient has requested in writing a copy in printed form.
47.—(1) Any supply of a register or a list of overseas electors under this regulation shall be—
(a)free of charge, and
(b)on request.
(2) Unless the request is for the supply of a printed version of the register or list of overseas electors, the copy shall be supplied in data form.
(3) The registration officer shall supply to the Member of Parliament for a constituency one copy of so much of the register as relates to that constituency and one copy of so much of the list of overseas electors as so relates.
(4) The registration officer shall supply to each Member of the European Parliament for the electoral region in Northern Ireland one copy of the register and one copy of the list of overseas electors.
(5) The registration officer shall supply one copy of so much of the register as relates to a district electoral area to—
(a)every councillor for that area, and
(b)every candidate at a local election for that area or his election agent.
(6) The registration officer shall supply to a registered political party one copy of the register.
(7) The registration officer shall supply one copy of so much of the register as relates to a particular constituency and one copy of so much of the list of overseas electors as so relates to—
(a)any person nominated for the purpose by the nominating officer of a registered political party; and
(b)each candidate at a parliamentary election for that constituency or his election agent.
(8) Not more than one person for the same constituency may be nominated under paragraph (7)(a) above in respect of the same registered political party.
48.—(1) Subject to paragraph (4) below, the registration officer shall supply a copy or copies of the register or of the list of overseas electors to any person on payment of a fee calculated in accordance with paragraph (2) or (3) below.
(2) In the case of the register—
(a)in data form, the fee shall be at the rate of £20 plus £1.50 for each 1,000 entries (or remaining part of 1,000 entries) in it; and
(b)in printed form, the fee shall be at the rate of £10 plus £5 for each 1,000 entries (or remaining part of 1,000 entries) in it.
(3) In the case of the list of overseas electors—
(a)in data form, the fee shall be at the rate of £20 plus £1.50 for each 100 entries (or remaining part of 100 entries) in it; and
(b)in printed form, the fee shall be at the rate of £10 plus £5 for each 100 entries (or remaining part of 100 entries) in it.
(4) The registration officer shall not supply a printed copy of the register under this regulation if to do so would result in his having insufficient copies of it for the purposes of any requirement made by or under any enactment.
49.—(1) Subject to any direction of the Secretary of State under section 52(1) of the 1983 Act(7), any duty on the registration officer to supply data under regulations 46 to 48 above imposes only a duty to supply such data recorded in the form in which he holds it.
(2) The registration officer shall not supply data which includes information not included in the printed version of the register.
Section 9 was substituted by Schedule 1 to the 2000 Act.
Section 2 was substituted by Schedule 2 to the 2000 Act.
Section 7B was inserted by section 6 of the 2000 Act.
Section 13 was substituted by Schedule 1 to the 2000 Act.
Section 4 was substituted by section 1(2) of the 2000 Act.
Sections 13 to 13B were substituted by Schedule 1 to the 2000 Act.
The exercise of the powers in section 52(1) is made subject to section 7(1) of the Political Parties, Elections and Referendums Act 2000 (c. 41) and section 52(1A), as inserted by Schedule 21 to that Act, is relevant to those powers.