Freedom of Information Act 2000

Part III U.K. General functions of [F1 Chancellor of the Duchy, Secretary of State] and Information Commissioner

Textual Amendments

F1 Words in Pt. III heading substituted (9.12.2015) by virtue of The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(6)

45 Issue of code of practice [F2 by Chancellor of the Duchy] by Secretary of State. U.K.

(1) The [F3 Chancellor of the Duchy] shall issue, and may from time to time revise, a code of practice providing guidance to public authorities as to the practice which it would, in his opinion, be desirable for them to follow in connection with the discharge of the authorities’ functions under Part I.

(2) The code of practice must, in particular, include provision relating to—

(a) the provision of advice and assistance by public authorities to persons who propose to make, or have made, requests for information to them,

(b) the transfer of requests by one public authority to another public authority by which the information requested is or may be held,

(c) consultation with persons to whom the information requested relates or persons whose interests are likely to be affected by the disclosure of information,

(d) the inclusion in contracts entered into by public authorities of terms relating to the disclosure of information,

[F4 (da) the disclosure by public authorities of datasets held by them,] and

(e) the provision by public authorities of procedures for dealing with complaints about the handling by them of requests for information.

[F5 (2A) Provision of the kind mentioned in subsection (2)(da) may, in particular, include provision relating to—

(a) the giving of permission for datasets to be re-used,

(b) the disclosure of datasets in an electronic form which is capable of re-use,

(c) the making of datasets available for re-use in accordance with the terms of a licence,

(d) other matters relating to the making of datasets available for re-use,

(e) standards applicable to public authorities in connection with the disclosure of datasets.]

(3) [F6 Any code under this section] may make different provision for different public authorities.

(4) Before issuing or revising any code under this section, the [F7 Chancellor of the Duchy] shall consult the Commissioner.

(5) The [F8 Chancellor of the Duchy] shall lay before each House of Parliament any code or revised code made under this section.

Textual Amendments

F2 Words in s. 45 heading inserted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(7)

F3 Words in s. 45(1) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(3)(g)

F4 S. 45(2)(da) inserted (1.9.2013) by Protection of Freedoms Act 2012 (c. 9), ss. 102(5)(a), 120 (with s. 97); S.I. 2013/1906, art. 3(a)

F5 S. 45(2A) inserted (1.9.2013) by Protection of Freedoms Act 2012 (c. 9), ss. 102(5)(b), 120 (with s. 97); S.I. 2013/1906, art. 3(a)

F6 Words in s. 45(3) substituted (1.9.2013) by Protection of Freedoms Act 2012 (c. 9), ss. 102(5)(c), 120 (with s. 97); S.I. 2013/1906, art. 3(a)

F7 Words in s. 45(4) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(3)(g)

F8 Words in s. 45(5) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(3)(g)

Modifications etc. (not altering text)

C1 S. 45(1) functions transferred (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), arts. 1(2), 4(1), (2)(g) (with art. 5)

C2 S. 45(4)(5) functions transferred (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), arts. 1(2), 4(1), (2)(g) (with art. 5)

Commencement Information

I1 S. 45 wholly in force at 30.11.2002; s. 45 in force at Royal Assent to the extent that it confers power to make code of practice, see s. 87(1)(m)(3); s. 45 otherwise in force at 30.11.2002 by S.I. 2002/2812, art. 2(b)

46 Issue of code of practice by [F9 Secretary of State]. U.K.

(1) The [F10 Secretary of State] shall issue, and may from time to time revise, a code of practice providing guidance to relevant authorities as to the practice which it would, in his opinion, be desirable for them to follow in connection with the keeping, management and destruction of their records.

(2) For the purpose of facilitating the performance by the Public Record Office, the Public Record Office of Northern Ireland and other public authorities of their functions under this Act in relation to records which are public records for the purposes of the M1 Public Records Act 1958 or the Public Records Act (Northern Ireland) 1923, the code may also include guidance as to—

(a) the practice to be adopted in relation to the transfer of records under section 3(4) of the M2 Public Records Act 1958 or section 3 of the M3 Public Records Act (Northern Ireland) 1923, and

(b) the practice of reviewing records before they are transferred under those provisions.

(3) In exercising his functions under this section, the [F11 Secretary of State] shall have regard to the public interest in allowing public access to information held by relevant authorities.

(4) The code may make different provision for different relevant authorities.

(5) Before issuing or revising any code under this section the [F12 Secretary of State] shall consult—

[F13 (a) the [F14 Chancellor of the Duchy],]

(b) the Commissioner, and

(c) in relation to Northern Ireland, the appropriate Northern Ireland Minister.

(6) The [F15 Secretary of State] shall lay before each House of Parliament any code or revised code made under this section.

(7) In this section “relevant authority” means—

(a) any public authority, and

(b) any office or body which is not a public authority but whose administrative and departmental records are public records for the purposes of the M4 Public Records Act 1958 or the Public Records Act (Northern Ireland) 1923.

Textual Amendments

F9 Words in s. 46 heading substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(5)(c)

F10 Words in s. 46(1) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(5)(b)

F11 Words in s. 46(3) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(5)(b)

F12 Words in s. 46(5) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(5)(b)

F13 S. 46(5)(a) inserted (19.8.2003) by The Secretary of State for Constitutional Affairs Order 2003 (S.I. 2003/1887), art. 9, Sch. 2 para. 12(2)

F14 Words in s. 46(5)(a) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(3)(h)

F15 Words in s. 46(6) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(5)(b)

Modifications etc. (not altering text)

C3 S. 46(1) functions transferred (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), arts. 1(2), 6(1)(b), (3)(a) (with art. 7)

C4 S. 46(3) functions transferred (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), arts. 1(2), 6(1)(b), (3)(a) (with art. 7)

C5 S. 46(5)(6) functions transferred (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), arts. 1(2), 6(1)(b), (3)(a) (with art. 7)

C6 S. 46(5)(a) functions transferred (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), arts. 1(2), 4(1), (2)(h) (with art. 5)

Commencement Information

I2 S. 46 wholly in force at 30.11.2002; s. 46 in force at Royal Assent to the extent that it confers power to make code of practice, see s. 87(1)(m)(3); s. 46 otherwise in force at 30.11.2002 by S.I. 2002/2812, art. 2(b)

Marginal Citations

M1 1958 c. 51.

M2 1958 c. 51.

M3 1923 c. 20 (N.I.)

M4 1958 c. 51.

47 General functions of Commissioner. U.K.

(1) It shall be the duty of the Commissioner to promote the following of good practice by public authorities and, in particular, so to perform his functions under this Act as to promote the observance by public authorities of—

(a) the requirements of this Act, and

(b) the provisions of the codes of practice under sections 45 and 46.

(2) The Commissioner shall arrange for the dissemination in such form and manner as he considers appropriate of such information as it may appear to him expedient to give to the public—

(a) about the operation of this Act,

(b) about good practice, and

(c) about other matters within the scope of his functions under this Act,

and may give advice to any person as to any of those matters.

(3) The Commissioner may, with the consent of any public authority, assess whether that authority is following good practice.

(4) The Commissioner may charge such sums as he may F16 ... determine for any [F17 relevant] services provided by the Commissioner under this section.

[F18 (4A) In subsection (4) “ relevant services ” means—

(a) the provision to the same person of more than one copy of any published material where each of the copies of the material is either provided on paper, a portable disk which stores the material electronically or a similar medium,

(b) the provision of training, or

(c) the provision of conferences.

(4B) The [F19 Chancellor of the Duchy] may by order amend subsection (4A).

(4C) An order under subsection (4B) may include such transitional or saving provision as the [F19 Chancellor of the Duchy] considers appropriate.

(4D) The [F19 Chancellor of the Duchy] must consult the Commissioner before making an order under subsection (4B).]

(5) The Commissioner shall from time to time as he considers appropriate—

(a) consult the Keeper of Public Records about the promotion by the Commissioner of the observance by public authorities of the provisions of the code of practice under section 46 in relation to records which are public records for the purposes of the M5 Public Records Act 1958, and

(b) consult the Deputy Keeper of the Records of Northern Ireland about the promotion by the Commissioner of the observance by public authorities of those provisions in relation to records which are public records for the purposes of the M6 Public Records Act (Northern Ireland) 1923.

(6) In this section “good practice”, in relation to a public authority, means such practice in the discharge of its functions under this Act as appears to the Commissioner to be desirable, and includes (but is not limited to) compliance with the requirements of this Act and the provisions of the codes of practice under sections 45 and 46.

Textual Amendments

F16 Words in s. 47(4) repealed (1.9.2013) by Protection of Freedoms Act 2012 (c. 9), ss. 107(3)(a)(i), 120, Sch. 10 Pt. 8 (with s. 97); S.I. 2013/1906, art. 3(d)

F17 Word in s. 47(4) inserted (1.9.2013) by Protection of Freedoms Act 2012 (c. 9), ss. 107(3)(a)(ii), 120 (with s. 97); S.I. 2013/1906, art. 3(d)

F18 S. 47(4A)-(4D) inserted (1.9.2013) by Protection of Freedoms Act 2012 (c. 9), ss. 107(3)(b), 120 (with s. 97); S.I. 2013/1906, art. 3(d)

F19 Words in s. 47(4B)-(4D) substituted (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), art. 1(2), Sch. para. 2(3)(i)

Modifications etc. (not altering text)

C7 S. 47 applied (with modifications) (1.1.2005) by The Environmental Information Regulations 2004 (S.I. 2004/3391), reg. 16(5) (with reg. 3)

C8 S. 47(4B)-(4D) functions transferred (9.12.2015) by The Transfer of Functions (Information and Public Records) Order 2015 (S.I. 2015/1897), arts. 1(2), 4(1), (2)(i) (with art. 5)

Commencement Information

I3 S. 47 wholly in force at 30.11.2002; s. 47(2)-(6) in force at Royal Assent, see s. 87(1)(d); s. 47(1) in force at 30.11.2002 by S.I. 2002/2812, art. 2(c)

Marginal Citations

M5 1958 c. 51.

M6 1923 c. 20.

48 Recommendations as to good practice. U.K.

(1) If it appears to the Commissioner that the practice of a public authority in relation to the exercise of its functions under this Act does not conform with that proposed in the codes of practice under sections 45 and 46, he may give to the authority a recommendation (in this section referred to as a “practice recommendation”) specifying the steps which ought in his opinion to be taken for promoting such conformity.

(2) A practice recommendation must be given in writing and must refer to the particular provisions of the code of practice with which, in the Commissioner’s opinion, the public authority’s practice does not conform.

(3) Before giving to a public authority other than the Public Record Office a practice recommendation which relates to conformity with the code of practice under section 46 in respect of records which are public records for the purposes of the M7 Public Records Act 1958, the Commissioner shall consult the Keeper of Public Records.

(4) Before giving to a public authority other than the Public Record Office of Northern Ireland a practice recommendation which relates to conformity with the code of practice under section 46 in respect of records which are public records for the purposes of the Public Records Act (Northern Ireland) 1923, the Commissioner shall consult the Deputy Keeper of the Records of Northern Ireland.

Modifications etc. (not altering text)

C9 S. 48 applied (with modifications) (1.1.2005) by The Environmental Information Regulations 2004 (S.I. 2004/3391), reg. 16(5) (with reg. 3)

Commencement Information

I4 S. 48 wholly in force at 1.1.2005; s. 48 not in force at Royal Assent, see s. 87(3); s. 48(1)(2) in force for certain purposes at 30.11.2002 by S.I. 2002/2812, art. 2(d); s. 48 in force for certain further purposes at 1.1.2005 by S.I. 2004/1909, art. 2; s. 48 otherwise in force at 1.1.2005 by S.I. 2004/3122, art. 2

Marginal Citations

M7 1958 c. 51.

49 Reports to be laid before Parliament. U.K.

(1) The Commissioner shall lay annually before each House of Parliament a general report on the exercise of his functions under this Act.

(2) The Commissioner may from time to time lay before each House of Parliament such other reports with respect to those functions as he thinks fit.