Copies of information
5.—(1) This regulation applies where an authority has informed a tenant in accordance with regulation 3(1)(a) that it holds relevant information, unless the authority has given the tenant access to the relevant information by means other than supplying him with a copy of it and the tenant has informed the authority that he does not want a copy of the relevant information.
(2) Where this regulation applies, the authority shall either—
(a)supply a copy of the relevant information free of charge; or
(b)notify the tenant that its duty under regulation 3(1)(b) does not arise because of the provisions of one or more of sub-paragraphs (a) to (d) in regulation 4(1), specifying the relevant sub-paragraph;
and, where its duty arises as to part only of the information, shall comply with paragraph (a) of this paragraph as to that part and with paragraph (b) as to the remainder.
(3) Where a copy of information is supplied to the tenant in terms which cannot easily be understood without explanation, the information shall be accompanied by a written explanation of those terms.