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The Representation of the People (England and Wales) Regulations 2001

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[F1Supply on publication and specific restrictionsE+W

Textual Amendments

Supply of free copy of full register to the British Library and restrictions on useE+W

97.—(1) Each registration officer shall supply, free of charge and on publication F2...—

(a)[F3one printed copy and one data copy of] any revised version of the register published under section 13(1) or (3) of the 1983 Act, and

(b)[F4one printed copy of] any list of overseas electors,

to the British Library.

(2) [F5Subject to paragraph (5)] no person employed by the British Library may—

(a)supply a copy of the full register other than to another such person or to a person using the Library to inspect it under supervision;

(b)disclose any information contained in it (that is not contained in the edited register) otherwise than in accordance with paragraph (3); or

(c)make use of any such information.

(3) [F6Subject to paragraph (5)] no information which is contained in the full register (that is not contained in the edited register) may be disclosed otherwise than by allowing a person using the British Library to inspect it under supervision.

[F7(3A) Where a copy of the full register is made available for inspection by providing the register on a computer screen or otherwise in data form, the British Library shall ensure that the manner in, and equipment on, which that copy is provided do not permit any person consulting that copy to—

(a)search it by electronic means by reference to the name of any person; or

(b)copy or transmit any part of that copy by electronic means.]

(4) A person who inspects the copy of the full register held by the British Library [F8, whether a printed copy or in data form,] may not—

(a)make copies of any part of it, or

(b)record any particulars included in it,

otherwise than by means of hand-written notes.

[F9(5) A person employed by the British Library is not prohibited from supplying a copy of, or disclosing information contained in, a version of the full register where—

(a)more than ten years have expired since that version of the register was first published in accordance with regulation 43; and

(b)the supply or disclosure is for [F10Article 89 GDPR purposes in accordance with the relevant requirement].

(6) No person who obtains a copy of the full register or to whom information contained in it that is not contained in the edited register is disclosed under the circumstances described in paragraph (5) may—

(a)supply a copy of it,

(b)disclose any such information, or

(c)make use of any such information,

otherwise than for [F10Article 89 GDPR purposes in accordance with the relevant requirement].]

Textual Amendments

[F11Supply of free copy of full register to the National Library of Wales and restrictions on useE+W

97A.—(1) Each registration officer in Wales shall supply, free of charge and on publication—

(a)one printed copy and one data copy of any revised version of the register published under section 13(1) or (3) of the 1983 Act, and

(b)one printed copy of any list of overseas electors,

to the National Library of Wales.

(2) Each registration officer in England shall supply, free of charge and on publication—

(a)one copy of any revised version of the register published under section 13(1) or (3) of the 1983 Act, and

(b)one printed copy of any list of overseas electors,

to the National Library of Wales.

(3) In paragraph (2)(a), the duty to supply is a duty to supply a data copy unless, prior to publication, the National Library of Wales has requested in writing a printed copy instead.

(4) Subject to paragraph (7), no person employed by the National Library of Wales may—

(a)supply a copy of the full register other than to another such person or to a person using the Library to inspect it under supervision;

(b)disclose any information contained in it (that is not contained in the edited register) otherwise than by allowing a person using the National Library of Wales to inspect it under supervision; or

(c)make use of any such information.

(5) Where a copy of the full register is made available for inspection by providing the register on a computer screen or otherwise in data form, the National Library of Wales shall ensure that the manner in, and equipment on, which that copy is provided do not permit any person consulting that copy to—

(a)search it by electronic means by reference to the name of any person; or

(b)copy or transmit any part of that copy by electronic means.

(6) A person who inspects a copy of the full register, whether a printed copy or in data form, may not—

(a)make copies of any part of it, or

(b)record any particulars included in it,

otherwise than by means of hand-written notes.

(7) A person employed by the National Library of Wales is not prohibited from supplying a copy of, or disclosing information contained in, a version of the full register where—

(a)more than ten years have expired since that version of the register was first published in accordance with regulation 43; and

(b)the supply or disclosure is for [F12Article 89 GDPR purposes in accordance with the relevant requirement].

(8) No person who obtains a copy of the full register or to whom information contained in it that is not contained in the edited register is disclosed under the circumstances described in paragraph (7) may—

(a)supply a copy of it,

(b)disclose any such information, or

(c)make use of any such information,

otherwise than for [F12Article 89 GDPR purposes in accordance with the relevant requirement].

Textual Amendments

Supply of free copy of full register to the National Library of ScotlandE+W

97B.  Each registration officer in England and Wales shall supply, free of charge and on publication—

(a)one data copy of any revised version of the register published under section 13(1) or (3) of the 1983 Act; and

(b)one printed copy of any list of overseas electors,

to the National Library of Scotland“.]

Textual Amendments

Supply of free copy of full register for electoral purposes and restrictions on useE+W

98.—(1) Each registration officer shall supply, free of charge and on publication, one copy of—

(a)any revised version of the register published under section 13(1) or (3) of the 1983 Act, and

(b)any notice setting out an alteration to the register published under section 13A(2) [F13,13AB(2)] or 13B(3) [F14, (3B) or (3D)] of that Act,

to the persons listed in paragraph (2) below.

(2) Those persons are—

(a)the returning officer for a non-metropolitan county;

(b)the persons or officers who, under subsections (2B) and (2C) of section 35 of the 1983 Act are the returning officers at an election of members of the London Assembly and of the Mayor of London;

(c)the returning officer appointed pursuant to section 35(1) or (1A) (as the case may be) of the 1983 Act for elections to each parish or community council within the electoral area.

(3) In paragraph (1) the duty to supply one copy of the register is a duty to supply it in data form unless, prior to publication, the officer or person to whom it is to be supplied has requested in writing a printed copy instead.

(4) As soon as practicable after the relevant event, a registration officer who is not the acting returning officer for a constituency wholly or partly in his registration area shall supply free of charge to that officer as many printed copies of—

(a)the latest revised version of the register published under section 13(1) or (3) of the 1983 Act, as the case may be,

(b)any notice setting out an alteration to that version of the register published under section 13A(2) [F15,13AB(2)] or 13B(3) of that Act, and

(c)the most recent list of overseas electors,

as the returning officer may reasonably require for the purposes of a parliamentary election.

(5) In paragraph (4) above—

(a)“relevant event” means—

(i)[F16the dissolution of Parliament F17...], or

(ii)the occurrence of a vacancy in the relevant constituency; and

(b)the duty to supply as many printed copies of the register, notices and list of overseas electors as the returning officer may reasonably require includes a duty to supply one copy of each in data form.

F18(6) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F18(7) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(8) Where a registration officer is not the returning officer for any election to the National Assembly for Wales in respect of any constituency or region wholly or partly within his registration area, he shall supply free of charge to that officer as many printed copies of the documents referred to in paragraph (4)(a) or (b) above, together with one copy of each in data form, as the returning officer may reasonably require for the purposes of such an election.

(9) No person to whom a copy of the register has been supplied under this regulation may—

(a)supply a copy of the full register,

(b)disclose any information contained in it (that is not contained in the edited register), or

(c)make use of any such information,

other than for the purposes of an election.

Textual Amendments

Modifications etc. (not altering text)

Supply of free copy of full register etc to [F19Statistics Board] and restrictions on useE+W

99.—(1) Each registration officer shall supply, free of charge and on publication, one copy of—

(a)any revised version of the register published under section 13(1) or (3) of the 1983 Act,

(b)any notice setting out an alteration to the register published under section 13A(2) [F20,13AB(2)] or 13B(3) [F21, (3B) or (3D)] of that Act, and

(c)any list of overseas electors,

to the [F22Statistics Board] (in this regulation referred to as [F22“the Board”]).

(2) In paragraph (1) the duty to supply is a duty to supply in data form unless, prior to publication, [F23the Board] has requested in writing a printed copy instead.

(3) [F24Subject to paragraph (6)] no person employed by [F25the Board] may—

(a)supply a copy of the full register other than to another such person;

(b)disclose any information contained in it (that is not contained in the edited register) otherwise than in accordance with paragraph (4) below; or

(c)make use of any such information other than for statistical purposes.

(4) [F26Subject to paragraph (6)] no information which is contained in the full register and not in the edited register may be disclosed otherwise than—

(a)by allowing a person using the premises of [F27the Board] to inspect it under supervision, and

(b)by publishing information about electors which does not include the name or address of any elector.

[F28(4A) Where a copy of the full register is made available by providing the register on a computer screen or otherwise in data form, [F29the Board] shall ensure that the manner in, and equipment on, which that copy is provided do not permit any person consulting that copy to—

(a)search it by electronic means by reference to the name of any person; or

(b)copy or transmit any part of that copy by electronic means.]

(5) A person who inspects the full register [F30, whether a printed copy or in data form,] may not—

(a)make copies of any part of it, or

(b)record any particulars included in it,

otherwise than by means of hand-written notes.

[F31(6) A person employed by [F32the Board] is not prohibited from supplying a copy of, or disclosing information contained in, a version of the full register where—

(a)more than ten years have expired since that version of the register was first published in accordance with regulation 43; and

(b)the supply or disclosure is for [F33Article 89 GDPR purposes in accordance with the relevant requirement].

(7) No person who obtains a copy of the full register or to whom information contained in it that is not contained in the edited register is disclosed under the circumstances described in paragraph (6) may—

(a)supply a copy of it,

(b)disclose any such information, or

(c)make use of any such information,

otherwise than for [F33Article 89 GDPR purposes in accordance with the relevant requirement].]

Textual Amendments

F33Words in reg. 99(6)(7) substituted (25.5.2018) by Data Protection Act 2018 (c. 12), s. 212(1), Sch. 19 para. 262 (with ss. 117, 209, 210); S.I. 2018/625, reg. 2(1)(g)

Supply of free copy of full register etc to Electoral Commission and restrictions on useE+W

100.—(1) Each registration officer shall supply, free of charge and on publication, one copy of—

(a)any revised version of the register published under section 13(1) or (3) of the 1983 Act,

(b)any notice setting out an alteration to the register published under section 13A(2) [F34,13AB(2)] or 13B(3) [F35, (3B) or (3D)] of that Act, and

(c)any list of overseas electors,

to the Electoral Commission (in this regulation referred to as “the Commission”).

(2) In paragraph (1) the duty to supply is a duty to supply in data form unless, prior to publication, the Commission has requested in writing a printed copy instead.

[F36(2A) Each registration officer shall, if the Commission has made a written request, supply the Commission free of charge with one copy of any revised version of the register created following the publication of a notice of alteration in the register under section 13A(2), 13AB(2) or 13B(3), (3B) or (3D) of the 1983 Act.

(2B) In paragraph (2A) the duty to supply is a duty to supply in data form unless the Commission in the written request for the revised register has requested a paper copy instead.]

(3) Neither the Electoral Commissioners nor any person employed by the Commission may—

(a)supply a copy of the full register other than to an Electoral Commissioner or another such person;

(b)disclose any information contained in it that is not contained in the edited register otherwise than in accordance with paragraph (5) below; or

(c)make use of any such information otherwise than in connection with their functions under, or by virtue of, the Political Parties, Elections and Referendums Act 2000.

(4) In paragraph (3) “Electoral Commissioner” includes a Deputy Electoral Commissioner and an Assistant Electoral Commissioner.

(5) The full register or any information contained in it and not in the edited register may not be disclosed otherwise than—

(a)where necessary to carry out the Commission’s duties in relation to the rules on permissible donors in the Political Parties, Elections and Referendums Act 2000; or

(b)by publishing information about electors which does not include the name or address of any elector.

Textual Amendments

Modifications etc. (not altering text)

Supply of free copy of full register etc to certain Commissions and restrictions on useE+W

101.—(1) Each registration officer in England shall supply, free of charge and on publication, one copy of each of the documents listed in paragraph (3) below to the Boundary Commission for England [F37and the Local Government Boundary Commission for England].

(2) Each registration officer in Wales shall supply, free of charge and on publication, one copy of each of the documents listed in paragraph (3) below to the Boundary Commission for Wales and the [F38Democracy and Boundary Commission Cymru].

(3) Those documents are—

(a)any revised version of the register published under section 13(1) or (3) of the 1983 Act;

(b)any notice setting out an alteration to the register published under section 13A(2) [F39,13AB(2)] or 13B(3) [F40, (3B) or (3D)] of that Act; and

(c)any list of overseas electors.

(4) In paragraphs (1) and (2) the duty to supply is a duty to supply in data form unless, prior to publication, the Commission to whom it is to be supplied has requested in writing a printed copy instead.

(5) In paragraph (6) below “a relevant person” means, in relation to each of the Commissions referred to in paragraphs (1) and (2) above—

(a)a member of the Commission in question;

(b)a person appointed to assist the Commission in question to carry out its functions; and

(c)a person employed by the Commission in question.

(6) A relevant person may not—

(a)supply a copy of the full version of the register, other than to another relevant person;

(b)disclose any information contained in it and not contained in the edited register, otherwise than by publishing information about electors which does not include the name and address of any elector; or

(c)process or make use of any such information, other than in connection with their statutory functions.]

Textual Amendments

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