Representation of the People (Scotland) Regulations 2001

[F1 Supply of free copy of full register to the National Library of Scotland and the British Library and restrictions on use S

96.— (1) Each registration officer shall supply, free of charge and on publication F2 ...–

(a) [F3 one printed copy and one data copy of] any revised version of the register published under section 13(1) or (3) of the 1983 Act(1), and

(b) [F4 one printed copy of] any list of overseas electors,

to the National Library of Scotland and the British Library.

(2) [F5 Subject to paragraph (5)] no person employed by the National Library of Scotland or the British Library may–

(a) supply a copy of the full register other than to another such person or to a person using the Library to inspect it under supervision;

(b) disclose any information contained in it (that is not contained in the edited register) otherwise than in accordance with paragraph (3) below, or

(c) make use of any such information.

(3) [F6 Subject to paragraph (5)] no information which is contained in the full register (that is not contained in the edited register) may be disclosed otherwise than by allowing a person using the National Library of Scotland or the British Library to inspect it under supervision.

[F7 (3A) Where a copy of the full register is made available for inspection by providing the register on a computer screen or otherwise in data form, the National Library of Scotland and the British Library shall ensure that the manner in, and equipment on, which that copy is provided do not permit any person consulting that copy to–

(a) search it by electronic means by reference to the name of any person; or

(b) copy or transmit any part of that copy by electronic, or any other, means.]

(4) A person who inspects the copy of the full register held by the National Library of Scotland or the British Library [F8 , whether a printed copy or in data form,] may not–

(a) make copies of any part of it, or

(b) record any particulars included in it,

except by means of hand-written notes.

[F9 (5) A person employed by the National Library of Scotland or the British Library is not prohibited from supplying a copy of, or disclosing information contained in, a version of the full register where–

(a) more than ten years have expired since that version of the register was first published in accordance with regulation 43; and

(b) the supply or disclosure is for [F10 Article 89 GDPR purposes in accordance with the relevant requirement].

(6) No person who obtains a copy of the full register or to whom information contained in it that is not contained in the edited register is disclosed under the circumstances described in paragraph (5) may–

(a) supply a copy of it,

(b) disclose any such information, or

(c) make use of any such information,

otherwise than for [F10 Article 89 GDPR purposes in accordance with the relevant requirement].

(7) For the avoidance of doubt, and without prejudice to the generality of regulation 92(4), the restrictions on use imposed by paragraphs (2) to (4) and (6), and the removal of prohibition provided for by paragraph (5), shall apply to any copy of a register and to any copy of a list of overseas electors supplied to the National Library of Scotland in terms of regulation 97B of the Representation of the People (England and Wales) Regulations 2001.]]

Textual Amendments

F1 Pt. 6 inserted (with effect in accordance with reg. 2(3) of the amending S.I.) by Representation of the People (Scotland) (Amendment) Regulations 2002 (S.I. 2002/1872), regs. 2(2), 14

F2 Words in reg. 96(1) omitted (23.3.2006) by virtue of The Representation of the People (Scotland) (Amendment) Regulations 2006 (S.I. 2006/834), regs. 1(1), 14(2)(a)

F3 Words in reg. 96(1)(a) inserted (23.3.2006) by The Representation of the People (Scotland) (Amendment) Regulations 2006 (S.I. 2006/834), regs. 1(1), 14(2)(b)

F4 Words in reg. 96(1)(b) inserted (23.3.2006) by The Representation of the People (Scotland) (Amendment) Regulations 2006 (S.I. 2006/834), regs. 1(1), 14(2)(c)

F5 Words in reg. 96(2) inserted (23.3.2006) by The Representation of the People (Scotland) (Amendment) Regulations 2006 (S.I. 2006/834), regs. 1(1), 14(3)

F6 Words in reg. 96(3) inserted (23.3.2006) by The Representation of the People (Scotland) (Amendment) Regulations 2006 (S.I. 2006/834), regs. 1(1), 14(4)

F7 Reg. 96(3A) inserted (23.3.2006) by The Representation of the People (Scotland) (Amendment) Regulations 2006 (S.I. 2006/834), regs. 1(1), 14(5)

F8 Words in reg. 96(4) inserted (23.3.2006) by The Representation of the People (Scotland) (Amendment) Regulations 2006 (S.I. 2006/834), regs. 1(1), 14(6)

F9 Reg. 96(5)-(7) inserted (23.3.2006) by The Representation of the People (Scotland) (Amendment) Regulations 2006 (S.I. 2006/834), regs. 1(1), 14(7)

F10 Words in reg. 96(5)(6) substituted (25.5.2018) by Data Protection Act 2018 (c. 12), s. 212(1), Sch. 19 para. 274 (with ss. 117, 209, 210); S.I. 2018/625, reg. 2(1)(g)

(1)

Sections 7 and 7A were substituted and inserted by sections 4 and 5 of the 2000 Act.