The Illegal Working Compliance Orders Regulations 2016 No. 1058

Statutory Instruments

2016 No. 1058

Immigration

The Illegal Working Compliance Orders Regulations 2016

Made

2nd November 2016

Laid before Parliament

4th November 2016

Coming into force

1st December 2016

The Secretary of State, in exercise of the powers conferred by paragraph 5(6) of Schedule 6 to the Immigration Act 2016(1), makes the following Regulations.

Citation and commencement U.K.

1.—(1) These Regulations may be cited as the Illegal Working Compliance Orders Regulations 2016.

(2) These Regulations come into force on 1st December 2016.

Commencement Information

I1 Reg. 1 in force at 1.12.2016, see reg. 1(2)

Interpretation U.K.

2.  In these Regulations—

“administrative review” means review conducted under the immigration rules;

“biometric immigration document” has the same meaning as in section 5 of the UK Borders Act 2007(2);

“derivative right of residence” has the same meaning as in regulation 15A of the Immigration (European Economic Area) Regulations 2006(3);

“document” means an original document;

[F1 “employee”, except in regulations 4(2), 4(3), 5A(2) and 5A(3), includes a reference to a prospective employee]

[F2 “Home Office online right to work checking service” means the electronic system allowing employers to check whether a person is allowed to work in the United Kingdom and, if so, the nature of any restrictions on that person’s right to do so.]

“immigration rules” has the same meaning as in section 33 of the Immigration Act 1971(4);

[F2 “online right to work check” means the response generated by the Home Office online right to work checking service in relation to a person;]

“Positive Verification Notice” means a document issued by the Home Office Employer Checking Service which indicates that the person named in it is allowed to stay in the United Kingdom and is allowed to do the work in question;

“registration certificate” means a certificate issued to a national of an EEA state or Switzerland as proof of the holder’s right of residence in the United Kingdom as at the date of issue;

“relevant person” means a person required to comply with these Regulations by virtue of an illegal working compliance order;

“residence card” means a card issued to a person who is not a national of an EEA state or Switzerland as proof of the holder’s right of residence in the United Kingdom as at the date of issue.

Textual Amendments

F1 Words in reg. 2 substituted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(2)(b)

F2 Words in reg. 2 inserted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(2)(a)

Commencement Information

I2 Reg. 2 in force at 1.12.2016, see reg. 1(2)

Obligation to conduct right to work checks U.K.

3.  Where an illegal working compliance order requires a person to carry out checks relating to the right to work in accordance with these Regulations, the person must comply with [F3 any of regulations 4, 5 or 5A] in respect of each of their employees within the scope of the order.

Textual Amendments

F3 Words in reg. 3 substituted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(3)

Commencement Information

I3 Reg. 3 in force at 1.12.2016, see reg. 1(2)

Right to work checks: prescribed documents U.K.

4.—(1) A relevant person must—

(a) require the employee to produce to them a document or combination of documents relating to the employee described in Schedule 1 or 2; and

(b) comply with the requirements in regulation 6.

(2) Where a document or combination of documents described in Schedule 2 provides that the employment is permitted for a limited period, a relevant person is deemed to comply with this regulation for a further period if the relevant person is satisfied on reasonable grounds that—

(a) the employee has an outstanding application to vary his or her leave to enter or remain in the United Kingdom; or

(b) the employee has an appeal or administrative review pending against a decision on that application.

(3) In paragraph (2), the further period begins on the date on which the limited period expires and ends—

(a) after 28 days; or

(b) if earlier, on the date on which the Secretary of State gives the relevant person written notice that the employee does not have the right to undertake the employment in question.

Commencement Information

I4 Reg. 4 in force at 1.12.2016, see reg. 1(2)

Right to work checks: Positive Verification Notice U.K.

5.—(1) A relevant person must—

(a) obtain a Positive Verification Notice in respect of the employee (subject to paragraph (2)); and

(b) comply, if applicable, with the requirement in regulation 6(2).

(2) A relevant person does not comply with this regulation if a period of more than six months has elapsed beginning with the date the Positive Verification Notice was obtained under paragraph (1)(a).

Commencement Information

I5 Reg. 5 in force at 1.12.2016, see reg. 1(2)

[F4 Right to work checks: Home Office online right to work checking service U.K.

5A.— (1) A relevant person must—

(a) use the Home Office online right to work checking service in respect of an employee;

(b) obtain an online right to work check confirming that the employee named in it is allowed to work in the United Kingdom and is allowed to do the work in question;

(c) be satisfied that any photograph on the online right to work check is of the employee;

(d) retain a clear copy of the online right to work check for a period of not less than two years after the employment has come to an end; and

(e) comply, if applicable, with the requirement in regulation 6(2).

(2) Where the online right to work check provides that the employment is permitted for a limited period, a relevant person is deemed to comply with this regulation for a further period if the relevant person is satisfied on reasonable grounds that—

(a) the employee has an outstanding application to vary his or her leave to enter or remain in the United Kingdom; or

(b) the employee has an appeal or administrative review pending against a decision on that application.

(3) In paragraph (2), the further period begins on the date on which the limited period expires and ends—

(a) after 28 days; or

(b) if earlier, on the date on which the Secretary of State gives the relevant person written notice that the employee does not have the right to undertake the employment in question.]

Textual Amendments

F4 Reg. 5A inserted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(4)

Right to work checks: general requirements U.K.

6.—(1) The requirements of this regulation are that—

(a) the relevant person takes all reasonable steps to check the validity of the document and retains a record of the date on which any check was made;

(b) a [F5 clear] copy of that document or combination of documents is retained securely by the relevant person for the period during which the illegal working compliance order is in force;

(c) if a document contains a photograph purporting to be of the employee, the relevant person has satisfied himself that the photograph is of the employee;

(d) if a document contains a date of birth purporting to relate to the employee, the relevant person has satisfied himself that the date of birth is consistent with the appearance of the employee;

(e) the relevant person takes all other reasonable steps to verify that the employee is the rightful holder of the document;

(f) if the document is not a passport, the relevant person retains a [F6 clear] copy of the whole of the document;

(g) if the document is a passport, the relevant person retains a [F7 clear] copy of the following pages of that document—

(i) any page containing the holder’s personal details including nationality;

(ii) any page containing the holder’s photograph;

(iii) any page containing the holder’s signature;

(iv) any page containing the date of expiry; and

(v) any page containing information indicating the holder has an entitlement to enter or remain in the United Kingdom and undertake the work in question.

(2) A further requirement, if the employee is a student who has permission to work for a limited number of hours per week during term time whilst studying in the United Kingdom, is that the relevant person must—

(a) require the employee to provide details of the term and vacation dates of the course that the employee is undertaking; and

(b) retain a record of these details.

Textual Amendments

F5 Word in reg. 6(1)(b) inserted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(5)

F6 Word in reg. 6(1)(f) inserted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(5)

F7 Word in reg. 6(1)(g) inserted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(5)

Commencement Information

I6 Reg. 6 in force at 1.12.2016, see reg. 1(2)

Obligation to produce documents to an immigration officer U.K.

7.  Where an illegal working compliance order requires a person to produce documents relating to the right to work to an immigration officer in accordance with these Regulations, the person must comply with [F8 any of regulations 8, 9 or 9A] in respect each of their employees within the scope of the order.

Textual Amendments

F8 Words in reg. 7 substituted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(6)

Commencement Information

I7 Reg. 7 in force at 1.12.2016, see reg. 1(2)

Documents to be produced to an immigration officer: general U.K.

8.—(1) A relevant person must produce—

(a) a [F9 clear] copy of a document or a [F9 clear] copy of a combination of documents relating to the employee described in Schedule 1 or 2 in accordance with paragraphs (2) and (3); and

(b) if the employee is a student who has permission to work for a limited number of hours per week during term time whilst studying in the United Kingdom, a document or [F9 clear] copy of a document which records the details of the term and vacation dates of the course that the employee is undertaking.

(2) In respect of a passport, the relevant person must produce a [F9 clear] copy of the following pages of that document—

(a) any page containing the holder’s personal details including nationality;

(b) any page containing the holder’s photograph;

(c) any page containing the holder’s signature;

(d) any page containing the date of expiry; and

(e) any page containing information indicating the holder has an entitlement to enter or remain in the United Kingdom and undertake the work in question.

(3) In respect of a document which is not a passport, the relevant person must produce a [F9 clear] copy of the whole of the document.

Textual Amendments

F9 Word in reg. 8 inserted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(7)

Commencement Information

I8 Reg. 8 in force at 1.12.2016, see reg. 1(2)

Documents to be produced to an immigration officer: Positive Verification Notice U.K.

9.  A relevant person must produce—

(a) a Positive Verification Notice which has been obtained in respect of the employee within the preceding period of six months from the date on which it is produced to an immigration officer; and

(b) if the employee is a student who has permission to work for a limited number of hours per week during term time whilst studying in the United Kingdom, a document or copy of a document which records the details of the term and vacation dates of the course that the employee is undertaking.

Commencement Information

I9 Reg. 9 in force at 1.12.2016, see reg. 1(2)

[F10 Documents to be produced to an immigration officer: Home Office online right to work checking service U.K.

9A.   A relevant person must produce—

(a) a clear copy of the online right to work check; and

(b) if the employee is a student who has permission to work for a limited number of hours per week during term time whilst studying in the United Kingdom, a document or clear copy of a document which records the details of the term and vacation dates of the course that the employee is undertaking.]

Textual Amendments

F10 Reg. 9A inserted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(8)

Restriction on retention of documents U.K.

10.  Nothing in these Regulations permits a relevant person to retain documents produced by an employee [F11 or the Home Office] for the purposes of these Regulations for any period longer than is necessary for the purposes of ensuring compliance with regulation [F12 6, 8, 9 or 9A].

Textual Amendments

F11 Words in reg. 10 inserted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(9)(a)

F12 Words in reg. 10 substituted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(9)(b)

Commencement Information

I10 Reg. 10 in force at 1.12.2016, see reg. 1(2)

Robert Goodwill

Minister of State

Home Office

Regulations 4 and 8

SCHEDULE 1 U.K.

1.  An expired or current passport showing that the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the United Kingdom and Colonies having the right of abode in the United Kingdom. U.K.

Commencement Information

I11 Sch. 1 para. 1 in force at 1.12.2016, see reg. 1(2)

[F13 1A.   A current or expired passport or passport card showing that the holder is a national of the Republic of Ireland. U.K.

Textual Amendments

F13 Sch. 1 paras. 1A-1C inserted (1.7.2021) by The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(2)(a)

1B.   A document issued by the Home Office to a family member of an EEA or Swiss national, which has not expired, and which indicates that the holder is permitted to stay in the United Kingdom indefinitely. U.K.

Textual Amendments

F13 Sch. 1 paras. 1A-1C inserted (1.7.2021) by The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(2)(a)

1C.   A document issued by the Bailiwick of Jersey, the Bailiwick of Guernsey or the Isle of Man, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has been granted unlimited leave to enter or remain under Appendix EU(J) to the Jersey Immigration Rules, Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 or Appendix EU to the Isle of Man Immigration Rules (as the case may be).] U.K.

Textual Amendments

F13 Sch. 1 paras. 1A-1C inserted (1.7.2021) by The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(2)(a)

F14 2.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . U.K.

Textual Amendments

F14 Sch. 1 paras. 2-4 omitted (1.7.2021) by virtue of The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(2)(b)

F14 3.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . U.K.

Textual Amendments

F14 Sch. 1 paras. 2-4 omitted (1.7.2021) by virtue of The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(2)(b)

F14 4.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . U.K.

Textual Amendments

F14 Sch. 1 paras. 2-4 omitted (1.7.2021) by virtue of The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(2)(b)

5.  A current biometric immigration document issued by the Home Office to the holder which indicates that the person named in it is allowed to stay indefinitely in the United Kingdom, or has no time limit on their stay in the United Kingdom. U.K.

Commencement Information

I12 Sch. 1 para. 5 in force at 1.12.2016, see reg. 1(2)

6.  A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the United Kingdom, has the right of abode in the United Kingdom, or has no time limit on their stay in the United Kingdom. U.K.

Commencement Information

I13 Sch. 1 para. 6 in force at 1.12.2016, see reg. 1(2)

7.  A current immigration status document issued by the Home Office to the holder with an endorsement indicating that the person named in it is allowed to stay indefinitely in the United Kingdom or has no time limit on their stay in the United Kingdom, when produced in combination with an official document giving the person’s permanent National Insurance Number and their name issued by a Government agency or a previous employer. U.K.

Commencement Information

I14 Sch. 1 para. 7 in force at 1.12.2016, see reg. 1(2)

8.  A F15 ... birth certificate issued in the United Kingdom F15 ..., when produced in combination with an official document giving the person’s permanent National Insurance Number and their name issued by a Government agency or a previous employer. U.K.

Textual Amendments

F15 Words in Sch. 1 para. 8 omitted (28.1.2019) by virtue of The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(10)(a)

Commencement Information

I15 Sch. 1 para. 8 in force at 1.12.2016, see reg. 1(2)

9.   [F16 An] adoption certificate issued in the United Kingdom F17 ... when produced in combination with an official document giving the person’s permanent National Insurance Number and their name issued by a Government agency or a previous employer.

Textual Amendments

F16 Words in Sch. 1 para. 9 substituted (28.1.2019) by The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(10)(b)(i)

F17 Words in Sch. 1 para. 9 omitted (28.1.2019) by virtue of The Immigration (Restrictions on Employment) (Code of Practice and Miscellaneous Amendments) Order 2018 (S.I. 2018/1340), arts. 1, 3(10)(b)(ii)

Commencement Information

I16 Sch. 1 para. 9 in force at 1.12.2016, see reg. 1(2)

10.  A birth certificate issued in the Channel Islands, the Isle of Man or Ireland, when produced in combination with an official document giving the person’s permanent National Insurance Number and their name issued by a Government agency or a previous employer. U.K.

Commencement Information

I17 Sch. 1 para. 10 in force at 1.12.2016, see reg. 1(2)

11.  An adoption certificate issued in the Channel Islands, the Isle of Man or Ireland, when produced in combination with an official document giving the person’s permanent National Insurance Number and their name issued by a Government agency or a previous employer. U.K.

Commencement Information

I18 Sch. 1 para. 11 in force at 1.12.2016, see reg. 1(2)

12.  A certificate of registration or naturalisation as a British citizen, when produced in combination with an official document giving the person’s permanent National Insurance Number and their name issued by a Government agency or a previous employer. U.K.

Commencement Information

I19 Sch. 1 para. 12 in force at 1.12.2016, see reg. 1(2)

Regulations 4 and 8

SCHEDULE 2 U.K.

1.  A current passport endorsed to show that the holder is allowed to stay in the United Kingdom and is allowed to do the work in question. U.K.

Commencement Information

I20 Sch. 2 para. 1 in force at 1.12.2016, see reg. 1(2)

2.  A current biometric immigration document issued by the Home Office to the holder which indicates that the person named in it is allowed to stay in the United Kingdom and is allowed to do the work in question. U.K.

Commencement Information

I21 Sch. 2 para. 2 in force at 1.12.2016, see reg. 1(2)

F18 3.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . U.K.

Textual Amendments

F18 Sch. 2 para. 3 omitted (1.7.2021) by virtue of The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(3)(a)

   

[F19 3A.   A document issued by the Home Office to a family member of an EEA or Swiss national, which has not expired, and which indicates that the holder is permitted to stay in the United Kingdom for a time limited period and to do the type of work in question.

Textual Amendments

F19 Sch. 2 paras. 3A-3D inserted (1.7.2021) by The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(3)(b)

3B.   A document issued by the Bailiwick of Jersey, the Bailiwick of Guernsey or the Isle of Man, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has been granted limited leave to enter or remain under Appendix EU(J) to the Jersey Immigration Rules, Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 or Appendix EU to the Isle of Man Immigration Rules (as the case may be). U.K.

Textual Amendments

F19 Sch. 2 paras. 3A-3D inserted (1.7.2021) by The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(3)(b)

3C.   A document issued by the Bailiwick of Jersey or the Bailiwick of Guernsey, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has made an application for leave to enter or remain under Appendix EU(J) to the Jersey Immigration Rules or Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 (as the case may be), on or before 30th June 2021. U.K.

Textual Amendments

F19 Sch. 2 paras. 3A-3D inserted (1.7.2021) by The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(3)(b)

3D.   A frontier worker permit issued under regulation 8 of the Citizens’ Rights (Frontier Workers) (EU Exit) Regulations 2020.] U.K.

Textual Amendments

F19 Sch. 2 paras. 3A-3D inserted (1.7.2021) by The Immigration (Restrictions on Employment and Residential Accommodation) (Prescribed Requirements and Codes of Practice) and Licensing Act 2003 (Personal and Premises Licences) (Forms) Order 2021 (S.I. 2021/689), arts. 1(1), 6(3)(b)

4.  A current immigration status document containing a photograph issued by the Home Office to the holder with an endorsement indicating that the person named in it is allowed to stay in the United Kingdom and is allowed to do the work in question, when produced in combination with an official document giving the person’s permanent National Insurance Number and their name issued by a Government agency or previous employer. U.K.

Commencement Information

I22 Sch. 2 para. 4 in force at 1.12.2016, see reg. 1(2)

EXPLANATORY NOTE

(This note is not part of the Regulations)

Paragraph 5 of Schedule 6 to the Immigration Act 2016 empowers a court to make an illegal working compliance order to prevent an employer from employing an illegal worker. These Regulations prescribe the checks relating to the right to work which a court may require a person specified in an illegal working compliance order to carry out. These Regulations also prescribe the documents relating to the right to work which a court may require a person specified in an illegal working compliance order to produce to an immigration officer.

A full regulatory impact assessment has not been produced for this instrument as no impact on the private or voluntary sectors is foreseen.

(1)

2016 c. 19.

(2)

2007 c. 30.

(3)

S.I. 2006/1003. Regulation 15A was inserted by S.I. 2012/1547 and was amended by S.I. 2012/2560, S.I. 2013/3032 and S.I. 2015/694.

(4)

1971 c. 77.