The Fostering Panels (Establishment and Functions) (Wales) Regulations 2018

Case records relating to foster parents and others

11.—(1) A fostering services provider must maintain a case record for each foster parent approved by the provider which must include copies of the documents specified in paragraph (2) and the information specified in paragraph (3).

(2) The documents referred to in paragraph (1) are, as the case may be—

(a) the report prepared under regulation 7(5)(c) and any other reports submitted to the fostering panel,

(b) the notice of approval given under regulation 8(5)(a),

(c) any report of a review of approval prepared under regulation 9(4)(a),

(d) any notice given under regulation 9(12),

(e) the foster care agreement setting out the matters and obligations listed in Schedule 3, and

(f) any recommendations made by the fostering panel.

(3) The information referred to in paragraph (1) is, as the case may be—

(a) a record of each placement with the foster parent including the name, age and sex of each child placed, the dates on which each placement began and terminated and the circumstances of the termination,

(b) the information obtained by the fostering services provider in relation to the assessment and approval of the foster parent and in relation to any review or termination of the approval.

(4) The fostering services provider must compile a record for each person whom it does not approve as a foster parent, or whose application is withdrawn prior to approval, which must include in relation to the person—

(a) the information obtained in connection with the assessment,

(b) any report submitted to the fostering panel and any recommendation made by the fostering panel, and

(c) any notification given under regulation 8.

(5) A local authority fostering services provider must also maintain a case record for each person with whom a child is placed under regulation 26 of the 2015 Regulations (temporary approval of a relative, friend or other person connected with a child) or under regulation 28 of those Regulations (temporary approval of a particular prospective adopter as a foster parent) which must include in relation to that person—

(a) a record in relation to the placement, including the name, age and sex of each child placed, the date on which the placement began and, if the placement has been terminated, the date and circumstances of the termination, and

(b) the information obtained in relation to the enquiries carried out under regulation 26(2) or regulation 28 (as appropriate) of the 2015 Regulations.