Registration of Clubs (Accounts) Regulations (Northern Ireland) 1997

Machines

3.—(1) Money shall be removed from or placed in a machine only in the presence of two persons, one of whom shall be a member of the committee and the other either a member of the committee or a person authorised by the committee, either generally or for a specific period, to perform that duty.

(2) Before removing any money from a machine the hoppers (if any) shall be filled with money to maximum capacity.

(3) Where money is removed from or placed in any machine a record shall at once be made of—

(a) the date and time;

(b) the name, model and serial number (if any) of that machine;

(c) the amount of money removed from or placed in that machine;

(d) the names of the persons present; and

(e) where the machine is constructed with meters for recording use, the readings on such meters.

(4) At least once every month, or such lesser period as may be decided in advance by the committee, and whenever a machine is changed—

(a) a report shall be prepared stating in respect of each machine—

(i) the total monies removed from or placed in the machine in accordance with sub-paragraph (3);

(ii) the total monies that should, on the basis of any available meter readings, have been removed from that machine; and

(iii) the total monies lodged in a bank in respect of money removed from that machine;

(b) the working papers shall be attached to any report prepared in accordance with head (a);

(c) any discrepancy in excess of £10, or such lesser sum as may be decided in advance by the committee, between the figures stated in accordance with head (a)(i) and (ii) shall be treated as a system failure to which paragraph 26 shall apply.

(5) In this paragraph—

“removed” in relation to money, does not include money won as a prize or received as change; and

“placed in” in relation to money, does not include money inserted to play or use a machine.