Police Service of Northern Ireland (Unsatisfactory Performance and Attendance) Regulations 2007

Procedure following first interview

8.—(1) The interviewing officer shall, not later than 7 days after the date of the conclusion of the first interview—

(a) cause to be prepared a written record of the substance of the matters discussed during the interview; and

(b) send a copy of that record to the member concerned together with a notice in writing informing him that he may submit written comments not later than 7 days after the date on which the copy is received.

(2) In a case where a member has been required to attend a first interview to discuss his attendance and he has failed to attend the interview, the interviewing officer shall, if he is satisfied that the attendance of the member concerned is unsatisfactory, not later than 7 days after the date on which the first interview was due to take place—

(a) cause to be prepared a written notice informing and warning the member concerned of matters mentioned in sub-paragraphs (a) to (c) of regulation 7(3); and

(b) send one copy or, where a member of a police force selected by the member concerned attended the interview, two copies of the notice to the member concerned together with a notice in writing informing him that he may submit written comments, or indicate that he has no comments to make, not later than 7 days after the date on which the copy is received.

(3) Subject to paragraph (4), the member concerned shall be entitled to submit written comments in relation to the record of the interview to the interviewing officer not later than 7 days after the date on which it is received.

(4) The interviewing officer may, on application of the member concerned, extend the period specified in paragraph (3) if he is satisfied it is appropriate to do so.

(5) The interviewing officer shall send a copy of the record of the interview, and of any written comments of the member concerned, to—

(a) the personnel officer; and

(b) if the interview was conducted by the reporting officer, the countersigning officer; or

(c) if the interview was conducted by the countersigning officer; the reporting officer; or

(d) if the interview was conducted by any other officer, to the reporting officer and the countersigning officer.

(6) If the interviewing officer receives any written comments under paragraph (3), he shall ensure that they are retained with the record of the interview.

(7) Where a member has been required to attend a first interview in relation to his performance, attendance or both categories of behaviour, any second interview shall relate only to the category or categories of behaviour that was or were subject of the first interview.