The Health Protection (Coronavirus, Restrictions) (Entry to Venues and Events) (England) Regulations 2021

Requirements: statements and records

7.—(1) A responsible person who is subject to a requirement under regulation 5(1) must produce, and keep up to date, a statement setting out—

(a) the measures they intend to take to satisfy their obligations under regulation 5(1),

(b) how those measures are to be implemented, and

(c) how those measures are to be drawn to the attention of every person attending the venue, or the event.

(2) The responsible person in relation to a venue within category A must keep records for each day on which people are admitted to the venue containing the information in paragraph (4).

(3) The responsible person in relation to an event falling within category B, C or D must keep records for each event containing the information in paragraph (4).

(4) The information referred to in paragraphs (2) and (3) is—

(a) the date of the event, or, in the case of a venue, the date to which the records relate;

(b) the number of people attending the venue, or the event;

(c) if the responsible person does not on any occasion adopt the measures set out in the statement referred to in paragraph (1)—

(i) the reasons for adopting different measures;

(ii) what measures were adopted on that occasion to monitor and manage the numbers of people attending the venue, or the event;

(iii) how an individual’s eligibility to enter the venue or the event was checked;

(d) the number of occasions on which the responsible person has carried out spot checks under regulation 6 to avoid endangering the safety of a person attending the venue or event, and the number of people admitted to the venue or event on each occasion;

(e) the number of occasions on which a person has been admitted to the event or the venue under regulation 5(4).

(5) The responsible person must ensure that the records required for the purposes of paragraph (2) and (3) are kept in such a way that it is not possible to determine the identity of any person from them.

(6) The responsible person referred to in regulation 5(5) and (6) must produce, and keep up to date, a statement setting out the measures they intend to take to ensure that the threshold applicable to category B, C or D events is not exceeded by any event held at the venue.

(7) The responsible person must—

(a) retain the statement referred to in paragraph (1) and, where applicable, paragraph (6) while this regulation is in force;

(b) retain the records referred to in paragraphs (2) and (3) for a period of three months starting with the day after—

(i) the date of the event referred to, and

(ii) in the case of records relating to a venue, the day to which a record refers;

(c) produce those records, or the statement referred to in paragraph (1) or (6)—

(i) within three working days after the date on which the responsible person receives notice of a requirement imposed under regulation 11(1) from a local authority officer designated for the purpose of that regulation, and

(ii) during the course of an inspection carried out under regulation 11(2).