Commission Decision (EU, Euratom) 2019/1963Show full title

FACILITY SECURITY CLEARANCE INFORMATION SHEET (FSCIS) (MODEL) U.K.

1. Introduction U.K.

1.1. Attached is a sample Facility Security Clearance Information Sheet (FSCIS) for the rapid exchange of information between the National Security Authority (NSA) or Designated Security Authority (DSA), other competent national security authorities and the Commission (as contracting authority) with regard to the Facility Security Clearance (FSC) of a facility involved in classified tenders, contracts or subcontracts. U.K.

1.2. The FSCIS is valid only if stamped by the relevant NSA/DSA or other competent authority. U.K.

1.3. The FSCIS is divided into a request and reply section and can be used for the purposes identified above or for any other purposes for which the FSC status of a particular facility is required. The reason for the enquiry must be identified by the requesting NSA/DSA in field 7 of the request section. U.K.

1.4. The details contained in the FSCIS are not normally classified; accordingly, when an FSCIS is to be sent between the respective NSAs/DSAs/Commission this should preferably be done by electronic means. U.K.

1.5. NSAs/DSAs should make every effort to respond to an FSCIS request within ten working days. U.K.

1.6. Should any classified information be transferred or a contract awarded in relation to this assurance, the issuing NSA/DSA must be informed. U.K.

Procedures and Instructions for the use of the Facility Security Clearance Information Sheet (FSCIS) U.K.

These detailed instructions are for the NSA/DSA or the Commission contracting authority that completes the FSCIS. The request should preferably be typed in capital letters.

HEADER	The requester inserts full NSA/DSA and country name.
1. REQUEST TYPE	The requesting contracting authority selects the appropriate checkbox for the type of FSCIS request. Include the level of security clearance requested. The following abbreviations should be used: SECRET UE/EU SECRET = S-UE/EU-S CONFIDENTIEL UE/EU CONFIDENTIAL = C-UE/EU-C CIS = Communication and information systems for processing classified information
2. SUBJECT DETAILS	Fields 1 to 6 are self-evident. In field 4 the standard two-letter country code should be used. Field 5 is optional.
3. REASON FOR REQUEST	Give the specific reason for the request, provide project indicators, number of contract or invitation to tender. Please specify the need for storage capability, CIS classification level, etc. Any deadline/expiry/award dates which may have a bearing on the completion of an FSC should be included.
4. REQUESTING NSA/DSA	State the name of the actual requester (on behalf of the NSA/DSA) and the date of the request in number format (dd/mm/yyyy).
5. REPLY SECTION	Fields 1-5: select appropriate fields. Field 2: if an FSC is in progress, it is recommended to give the requester an indication of the required processing time (if known). Field 6: (a) Although validation differs by country or even by facility, it is recommended that the expiry date of the FSC be given. (b) In cases where the expiry date of the FSC assurance is indefinite, this field may be crossed out. (c) In compliance with respective national rules and regulations, the requester or either the contractor or subcontractor is responsible for applying for a renewal of the FSC.
6. REMARKS	May be used for additional information with regard to the FSC, the facility or the foregoing items.
7. ISSUING NSA/DSA	State the name of the providing authority (on behalf of the NSA/DSA) and the date of the reply in number format (dd/mm/yyyy).