Council Regulation (EEC) No 3821/85Show full title

[F1 [F2 12. Recording and storing in the data memory U.K.

For the purpose of this paragraph,

• ‘ 365 days ’ is defined as 365 calendar days of average drivers activity in a vehicle. The average activity per day in a vehicle is defined as at least six drivers or co-drivers, six card insertion withdrawal cycles, and 256 activity changes. ‘ 365 days ’ therefore include at least 2 190 (co-)drivers, 2 190 card insertion withdrawal cycles, and 93 440 activity changes,

• times are recorded with a resolution of one minute, unless otherwise specified,

• odometer values are recorded with a resolution of one kilometre,

• speeds are recorded with a resolution of 1 km/h.

[073] Data stored into the data memory shall not be affected by an external power supply cut-off of less than twelve months in type approval conditions.

[074] The recording equipment shall be able to record and store implicitly or explicitly in its data memory the following:

12.1. Equipment identification data U.K.

12.1.1. Vehicle unit identification data U.K.

[075] The recording equipment shall be able to store in its data memory the following vehicle unit identification data:

• name of the manufacturer,

• address of the manufacturer,

• part number,

• serial number,

• software version number,

• software version installation date,

• year of equipment manufacture,

• approval number.

[076] Vehicle unit identification data are recorded and stored once and for all by the vehicle unit manufacturer, except the software-related data and the approval number which may be changed in case of software upgrade.

12.1.2. Motion sensor identification data U.K.

[077] The motion sensor shall be able to store in its memory the following identification data:

• name of the manufacturer,

• part number,

• serial number,

• approval number,

• embedded security component identifier (e.g. internal chip/processor part number),

• operating system identifier (e.g. software version number).

[078] Motion sensor identification data are recorded and stored once and for all in the motion sensor, by the motion sensor manufacturer.

[079] The vehicle unit shall be able to record and store in its data memory the following currently paired motion sensor identification data:

• serial number,

• approval number,

• first pairing date.

12.2. Security elements U.K.

[080] The recording equipment shall be able to store the following security elements:

• European public key,

• Member State certificate,

• equipment certificate,

• equipment private key.

Recording equipment security elements are inserted in the equipment by the vehicle unit manufacturer.

12.3. Driver card insertion and withdrawal data U.K.

[081] For each insertion and withdrawal cycle of a driver or workshop card in the equipment, the recording equipment shall record and store in its data memory:

• the card holder's surname and first name(s) as stored in the card,

• the card's number, issuing Member State and expiry date as stored in the card,

• the insertion date and time,

• the vehicle odometer value at card insertion,

• the slot in which the card is inserted,

• the withdrawal date and time,

• the vehicle odometer value at card withdrawal,

• the following information about the previous vehicle used by the driver, as stored in the card:

  • VRN and registering Member State,

  • card withdrawal date and time,

• a flag indicating whether, at card insertion, the card holder has manually entered activities or not.

[082] The data memory shall be able to hold these data for at least 365 days.

[083] When storage capacity is exhausted, new data shall replace oldest data.

12.4. Driver activity data U.K.

[084] The recording equipment shall record and store in its data memory whenever there is a change of activity for the driver and/or the co-driver, and/or whenever there is a change of driving status, and/or whenever there is an insertion or withdrawal of a driver or workshop card:

• the driving status (CREW, SINGLE),

• the slot (DRIVER, CO-DRIVER),

• the card status in the relevant slot (INSERTED, NOT INSERTED) (see Note),

• the activity (DRIVING, AVAILABILITY, WORK, BREAK/REST),

• the date and time of the change.

Note: INSERTED means that a valid driver or workshop card is inserted in the slot. NOT INSERTED means the opposite, i.e. no valid driver or workshop card is inserted in the slot (e.g. a company card is inserted or no card is inserted). U.K.

Note: Activity data manually entered by a driver are not recorded in the data memory. U.K.

[085] The data memory shall be able to hold driver activity data for at least 365 days.

[086] When storage capacity is exhausted, new data shall replace oldest data.

12.5. Places where daily work periods start and/or end U.K.

[087] The recording equipment shall record and store in its data memory whenever a (co-)driver enters the place where a daily work period begins and/or ends:

• if applicable, the (co-)driver card number and card issuing Member State,

• the date and time of the entry (or the date/time related to the entry when the entry is made during the manual entry procedure),

• the type of entry (begin or end, condition of entry),

• the country and region entered,

• the vehicle odometer value.

[088] The data memory shall be able to hold daily work periods start and/or end data for at least 365 days (with the assumption that one driver enters two records per day).

[089] When storage capacity is exhausted, new data shall replace oldest data.

12.6. Odometer data U.K.

[090] The recording equipment shall record in its data memory the vehicle odometer value and the corresponding date at midnight every calendar day.

[091] The data memory shall be able to store midnight odometer values for at least 365 calendar days.

[092] When storage capacity is exhausted, new data shall replace oldest data.

12.7. Detailed speed data U.K.

[093] The recording equipment shall record and store in its data memory the instantaneous speed of the vehicle and the corresponding date and time at every second of at least the last 24 hours that the vehicle has been moving.

12.8. Events data U.K.

For the purpose of this subparagraph, time shall be recorded with a resolution of one second.

[094] The recording equipment shall record and store in its data memory the following data for each event detected according to the following storage rules:

a [095] The recording equipment shall also record and store in its data memory: the date and time of the last OVER SPEEDING CONTROL, the date and time of the first over speeding following this OVER SPEEDING CONTROL, the number of over speeding events since the last OVER SPEEDING CONTROL.
b These data may be recorded at power supply reconnection only, times may be known with an accuracy to the minute.
Event	Storage rules	Data to be recorded per event
Card conflict	the 10 most recent events.	date and time of beginning of event, date and time of end of event, cards' type, number and issuing Member State of the two cards creating the conflict.
Driving without an appropriate card	the longest event for each of the 10 last days of occurrence, the five longest events over the last 365 days.	date and time of beginning of event, date and time of end of event, cards' type, number and issuing Member State of any card inserted at beginning and/or end of the event, number of similar events that day.
Card insertion while driving	the last event for each of the 10 last days of occurrence.	date and time of the event, card's type, number and issuing Member State, number of similar events that day.
Last card session not correctly closed	the 10 most recent events.	date and time of card insertion, card's type, number and issuing Member State, last session data as read from the card: date and time of card insertion, VRN and Member State of registration.
Over speeding a	the most serious event for each of the 10 last days of occurrence (i.e. the one with the highest average speed), the five most serious events over the last 365 days. the first event having occurred after the last calibration.	date and time of beginning of event, date and time of end of event, maximum speed measured during the event, arithmetic average speed measured during the event, card's type, number and issuing Member State of the driver (if applicable), number of similar events that day.
Power supply interruption b	the longest event for each of the 10 last days of occurrence, the five longest events over the last 365 days.	date and time of beginning of event, date and time of end of event, cards' type, number and issuing Member State of any card inserted at beginning and/or end of the event, number of similar events that day.
Motion data error	the longest event for each of the 10 last days of occurrence, the five longest events over the last 365 days.	date and time of beginning of event, date and time of end of event, cards' type, number and issuing Member State of any card inserted at beginning and/or end of the event, number of similar events that day.
[F3 Vehicle Motion Conflict	the longest event for each of the 10 last days of occurrence, the 5 longest events over the last 365 days.	date and time of beginning of event, date and time of end of event, cards’ type, number and issuing Member State of any card inserted at beginning and/or end of the event, number of similar events that day.]
Security breach attempt	the 10 most recent events per type of event.	date and time of beginning of event, date and time of end of event (if relevant), cards' type, number and issuing Member State of any card inserted at beginning and/or end of the event, type of event.

Textual Amendments

F3 Inserted by Commission Regulation (EU) No 1266/2009 of 16 December 2009 adapting for the tenth time to technical progress Council Regulation (EEC) No 3821/85 on recording equipment in road transport (Text with EEA relevance).

12.9. Faults data U.K.

For the purpose of this subparagraph, time shall be recorded with a resolution of one second.

[096] The recording equipment shall attempt to record and store in its data memory the following data for each fault detected according to the following storage rules:

Fault	Storage rules	Data to be recorded per fault
Card fault	the 10 most recent driver card faults.	date and time of beginning of fault, date and time of end of fault, card's type number and issuing Member State.
Recording equipment faults	the 10 most recent faults for each type of fault, the first fault after the last calibration.	date and time of beginning of fault, date and time of end of fault, type of fault, cards' type, number and issuing Member State of any card inserted at beginning and/or end of the fault.

12.10. Calibration data U.K.

[097] The recording equipment shall record and store in its data memory data relevant to:

• known calibration parameters at the moment of activation,

• its very first calibration following its activation,

• its first calibration in the current vehicle (as identified by its VIN),

• the five most recent calibrations (If several calibrations happen within one calendar day, only the last one of the day shall be stored).

[098] The following data shall be recorded for each of these calibrations:

• purpose of calibration (activation, first installation, installation, periodic inspection),

• workshop name and address,

• workshop card number, card issuing Member State and card expiry date,

• vehicle identification,

• parameters updated or confirmed: w, k, l, tyre size, speed limiting device setting, odometer (old and new values), date and time (old and new values).

[099] The motion sensor shall record and store in its memory the following motion sensor installation data:

• first pairing with a VU (date, time, VU approval number, VU serial number),

• last pairing with a VU (date, time, VU approval number, VU serial number).

12.11. Time adjustment data U.K.

[100] The recording equipment shall record and store in its data memory data relevant to:

• the most recent time adjustment,

• the five largest time adjustments, since last calibration,

performed in calibration mode outside the frame of a regular calibration (definition (f)).

[101] The following data shall be recorded for each of these time adjustments:

• date and time, old value,

• date and time, new value,

• workshop name and address,

• workshop card number, card issuing Member State and card expiry date.

12.12. Control activity data U.K.

[102] The recording equipment shall record and store in its data memory the following data relevant to the 20 most recent control activities:

• date and time of the control,

• control card number and card issuing Member State,

• type of the control (displaying and/or printing and/or VU downloading and/or card downloading).

[103] In case of downloading, the dates of the oldest and of the most recent days downloaded shall also be recorded.

12.13. Company locks data U.K.

[104] [F4 The recording equipment shall record and store in its data memory the following data relevant to the 255 most recent company locks:

Textual Amendments

F4 Substituted by Commission Regulation (EU) No 1266/2009 of 16 December 2009 adapting for the tenth time to technical progress Council Regulation (EEC) No 3821/85 on recording equipment in road transport (Text with EEA relevance).

• lock-in date and time,

• lock-out date and time,

• Company Card number and card issuing Member States,

• Company name and address.

Data previously locked by a lock removed from memory due to the limit above, shall be treated as not locked.]

12.14. Download activity data U.K.

[105] The recording equipment shall record and store in its data memory the following data relevant to the last data memory downloading to external media while in company or in calibration mode:

• date and time of downloading,

• company or workshop card number and card issuing Member State,

• company or workshop name.

12.15. Specific conditions data U.K.

[105a] The recording equipment shall record in its data memory the following data relevant to specific conditions:

• date and time of the entry,

• type of specific condition.

[105b] The data memory shall be able to hold specific conditions data for at least 365 days (with the assumption that on average, one condition is opened and closed per day). When storage capacity is exhausted, new data shall replace oldest data.] ]

Textual Amendments

F1 Inserted by Council Regulation (EC) No 2135/98 of 24 September 1998 amending Regulation (EEC) No 3821/85 on recording equipment in road transport and Directive 88/599/EEC concerning the application of Regulations (EEC) No 3820/85 and (EEC) No 3821/85.

F2 Substituted by Commission Regulation (EC) No 1360/2002 of 13 June 2002 adapting for the seventh time to technical progress Council Regulation (EEC) No 3821/85 on recording equipment in road transport (Text with EEA relevance).