Commission Regulation (EC) No 718/2007Show full title

1. Control environment (establishment and management of the organisation and the staff) U.K.

(a)

Ethics and integrity policies

• ensuring the culture for the organisation required by top management is understood throughout the organisation

(b)

Irregularity management and reporting

• ensuring possible irregularities noted lower down the organisation are reported appropriately and followed-up, including protection for ‘whistle-blowers’

(c)

Staff planning, recruitment, training and appraisal (including sensitive post management)

• ensuring adequate numbers and quality of staff are in place at all levels

(d)

Sensitive functions and conflicts of interest

• ensuring that staff in ‘sensitive posts’ are identified (i.e. those where the staff may become vulnerable to undue influence by the nature of their contacts with third parties or the information they have);

• ensuring that appropriate controls (including, where appropriate, rotation policies) are applied to sensitive posts;

• ensuring that procedures exist to identify and avoid conflicts of interests.

(e)

Establishment of legal bases for bodies and individuals

• ensuring bodies and individuals have full legal authority to fulfil their functions.

(f)

Formal establishment of accountability, responsibility, delegated responsibility, and any necessary related authority for all tasks and positions throughout the organisation:

• ensuring that no member of staff is in doubt as to the extent of their responsibilities. For commitments or payments engaged to third parties, a single manager should be accountable for all aspects of the transaction;

• mission statements, job descriptions etc are up to date and known.