are approved in accordance with Article 4 of Regulation (EC) No 853/2004 and have the appropriate technical equipment;
undertake to keep permanent records in the form determined by the competent body of each Member State, listing the supplier and origin of the raw materials, for butter the quantities of butter obtained and for milk powder the quantities of skimmed-milk powder, buttermilk and whey obtained and the packaging, identification and exit date of each production batch intended for public intervention;
agree to submit their production of butter and skimmed milk powder liable to be offered for intervention to a specific official inspection;
undertake to inform the competent body, at least two working days in advance, of their intention to produce butter and skimmed milk powder for public intervention; however, the Member State may set a shorter time limit.
They shall carry out at least:
one inspection per period of 28 days of production for intervention with at least one inspection every year, to examine the records referred to in point 1(b);
one inspection every year, to verify compliance with the other conditions for approval referred to in point 1.
Except in cases of force majeure, where an undertaking is found not to have complied with one of its commitments as referred to in point 1(b), (c) and (d), approval shall be suspended for a period of between one and 12 months depending on the seriousness of the irregularity.
The Member State shall not impose suspension where it is established that the irregularity was not committed deliberately or as a result of serious negligence and it is of minor importance with regard to the effectiveness of the inspections provided for in point 2.
the date of the inspection;
the duration of the inspections;
the operations carried out.
The report shall be signed by the inspector responsible.