ANNEX XIII U.K. DESIGNATION CRITERIA FOR THE MANAGING AUTHORITY AND THE CERTIFYING AUTHORITY

3. MANAGEMENT AND CONTROL ACTIVITIES U.K.

A. Managing authority U.K.

(i) Procedures regarding grant applications, appraisal of applications, selection for funding, including instructions and guidance ensuring the contribution of operations, in accordance with point (a)(i) of Article 125(3), to achieving the specific objectives and results of the relevant priority. U.K.

(ii) Procedures for management verifications including administrative verifications in respect of each application for reimbursement by beneficiaries and the on-the-spot verifications of operations. U.K.

(iii) Procedures for treatment of applications for reimbursement by beneficiaries and authorisation of payments. U.K.

(iv) Procedures for a system to collect, record and store in computerised form data on each operation, including, where appropriate, data on individual participants and a breakdown of data on indicators by gender where required, and to ensure that systems security is in line with internationally accepted standards. U.K.

(v) Procedures established by the managing authority to ensure that beneficiaries maintain either a separate accounting system or an adequate accounting code for all transactions relating to an operation. U.K.

(vi) Procedures for putting in place effective and proportionate anti-fraud measures. U.K.

(vii) Procedures to ensure an adequate audit trail and archiving system. U.K.

(viii) Procedures to draw up the management declaration of assurance, report on the controls carried out and weaknesses identified, and the annual summary of final audits and controls. U.K.

(ix) Procedures to ensure the provision to the beneficiary of a document setting out the conditions for support for each operation. U.K.

B. Certifying authority U.K.

(i) Procedures for certifying interim payment applications to the Commission. U.K.

(ii) Procedures for drawing up the accounts and certifying that they are true, complete and accurate and that the expenditure complies with applicable law taking into account the results of all audits. U.K.

(iii) Procedures for ensuring an adequate audit trail by maintaining accounting records including amounts recoverable, recovered and withdrawn for each operation, in computerised form. U.K.

(iv) Procedures, where appropriate, to ensure that the certifying authority receives adequate information from the managing authority on the verifications carried out, and the results of the audits carried out by or under the responsibility of the audit authority. U.K.