III.Cereals and RiceU.K.
1.Physical inspection procedureU.K.
(a)Selection of bins or storerooms to be checked, representing at least 5 % of the total quantity of cereals or rice in public storage.U.K.
Selection shall be based on the paying agency’s stock records, but the storer shall not be informed.
(b)Physical inspection:U.K.
verification of the presence of cereals or rice in the selected bins or storerooms,
identification of the cereals or rice,
inspection of storage conditions and check on the quality of the products stored in the conditions provided for in Regulation (EU) No 1272/2009(1),
comparison of the place of storage and identity of the cereals or rice with the store’s records,
evaluation of the quantities stored by a method previously approved by the paying agency, a description of which shall be lodged at its head office.
(c)A plan of the warehouse and the measurements for each silo or storeroom shall be available at each storage point.U.K.
The cereals or rice shall be stored in such a way that their volume may be verified.
2.Procedure where discrepancies are foundU.K.
Some tolerance is permitted when verifying the volume.
The rules laid down in Annex III, point II shall thus apply where the weight of the products stored as recorded during the physical inspection differs from the book weight by 5 % or more for cereals and for rice in the case of storage in silos or on-floor storage.
Where cereals or rice are stored in a warehouse, the quantities weighed on entry into storage may be recorded instead of those resulting from a volume assessment if the latter does not provide an adequate degree of accuracy and provided the difference between the two figures is not excessive.
The paying agency shall make use of this option where justified by circumstances, on a case-by-case basis and on its own responsibility. It shall indicate that it has done so in its inspection report, based on the following model:
(Indicative model)
CEREALS — STOCK INSPECTION
| Product: | Storer: Store, silo:Cell number: | Date: |
|---|---|---|
| Lot | Quantity stated in stock accounts | |
A.
Stocks in silo
| Chamber No | Volume stated in specification m3 (A) | Free volume recorded m3 (B) | Volume of stored cereals m3 (A-B) | Specific gravity recorded kg/hl = 100 | Weight of cereals or rice |
|---|---|---|---|---|---|
Total (A): …
B.
Stocks in on-floor storage
| Storeroom No | Storeroom No | Storeroom No | ||||
|---|---|---|---|---|---|---|
Area covered … Height … | …m2 … … …m | … … m3 … | …m2 … … … m | … … m3 … | …m2 … … … m | … … m3 … |
| Corrections … | … m3 | … m3 | … m3 | |||
| Volume … | … m3 | … m3 | … m3 | |||
| Specific gravity … | … kg/hl | … kg/hl | … kg/hl | |||
| Total weight | … tonnes | … tonnes | … tonnes | |||
Total (B): …
Total weight in the store: …
Difference from book weight: …
In %: …
…, [date]
… (Stamp and signature)
Paying agency inspector:
Commission Regulation (EU) No 1272/2009 of 11 December 2009 laying down common detailed rules for the implementation of Council Regulation (EC) No 1234/2007 as regards buying-in and selling of agricultural products under public intervention (OJ L 349, 29.12.2009, p. 1).