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- Point in Time (16/05/2019)
- Original (As adopted by EU)
Commission Implementing Regulation (EU) 2019/779 of 16 May 2019 laying down detailed provisions on a system of certification of entities in charge of maintenance of vehicles pursuant to Directive (EU) 2016/798 of the European Parliament and of the Council and repealing Commission Regulation (EU) No 445/2011 (Text with EEA relevance)
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The organisation shall have procedures for:
establishing a maintenance policy appropriate to the organisation's type and extent of service and approved by the organisation's chief executive or his or her representative;
ensuring that safety targets are established, in line with the legal framework and consistent with an organisation's type, extent and relevant risks;
assessing its overall safety performance in relation to its corporate safety targets;
developing plans and procedures for reaching its safety targets;
ensuring that the resources needed to perform all processes are available to comply with the requirements of this Annex;
identifying and managing the impact of other management activities on the maintenance system;
ensuring that senior management is aware of the results of performance monitoring and audits and takes overall responsibility for the implementation of changes to the maintenance system;
ensuring that staff and staff representatives are adequately represented and consulted in defining, developing, monitoring and reviewing the safety aspects of all related processes that may involve staff.
the performance of relevant processes;
the results of processes (including all contracted services and products);
the effectiveness of risk control arrangements;
information on experience, malfunctions, defects and repairs arising from day-to-day operation and maintenance.
develop an internal audit plan, which may be revised depending on the results of previous audits and monitoring of performance;
analyse and evaluate the results of the audits;
propose and implement specific corrective measures or actions;
verify the effectiveness of previous measures or actions.
The organisation shall have procedures to ensure that:
identified shortcomings are rectified;
new safety developments are implemented;
internal audit findings are used to bring about improvement in the system;
preventive or corrective actions are implemented, when needed, to ensure compliance of the railway system with standards and other requirements throughout the lifecycle of equipment and operations;
relevant information relating to the investigation and causes of accidents, incidents, near-misses and other dangerous occurrences is used to learn and, where necessary, to adopt measures in order to improve the level of safety;
relevant recommendations from the national safety authority, from the national investigation body and from industry or internal investigations are evaluated and implemented if appropriate;
relevant reports or information from railway undertakings/infrastructure managers, keepers or other relevant sources are considered and taken into account.
the identification of posts with responsibility for performing within the system all the processes necessary for compliance with the requirements of this Annex;
the identification of posts involving safety tasks;
the allocation of staff with the appropriate competence to relevant tasks.
identification of the knowledge, skills and experience required for safety-related tasks as appropriate for the responsibilities;
selection principles, including basic educational level, mental aptitude and physical fitness;
initial training and qualification or certification of acquired competence and skills;
assurance that all staff are aware of the relevance and importance of their activities and how they contribute to the achievement of safety objectives;
ongoing training and periodical updating of existing knowledge and skills;
periodic checks of competence, mental aptitude and physical fitness where appropriate;
special measures in the case of accidents/incidents or long absences from work, as required.
the receipt and processing of specific information;
the identification, generation and dissemination of specific information;
making available reliable and up-to-date information.
relevant and valid;
accurate;
complete;
appropriately updated;
verified;
consistent and easy to understand (including the language used);
made known to staff in accordance with their responsibilities, before it is applied;
easily accessible to staff, with copies provided to them where required.
checks of the accuracy and completeness of national vehicle registers regarding the identification (including means) and registration of the vehicles maintained by the organisation;
maintenance documentation;
information on support provided to keepers and, where appropriate, to other parties, including railway undertakings/infrastructure managers;
information on the qualification of staff and subsequent supervision during maintenance development;
information on operations (including mileage, type and extent of activities, incidents or accidents) and requests of railway undertakings, keepers and infrastructure managers;
records of maintenance performed, including information on deficiencies detected during inspections and corrective actions taken by railway undertakings or by infrastructure managers such as inspections and monitoring undertaken before the departure of the train or en route;
release to service and return to operation;
maintenance orders;
technical information to be provided to railway undertakings/infrastructure managers and keepers for maintenance instructions;
emergency information concerning situations where the safe state of running is impaired, which may consist of:
the imposition of restrictions of use or specific operating conditions for the vehicles maintained by the organisation or other vehicles of the same series even if maintained by other entities in charge of maintenance, whereby this information shall also be shared with all involved parties;
urgent information on safety-related issues identified during maintenance, such as deficiencies detected in a component common to several categories or series of vehicles;
all relevant information or data needed to submit the annual maintenance report to the certification body and to the relevant customers (including keepers), whereby this report shall also be made available upon request to national safety authorities.
regularly monitor and update all relevant documentation;
format, generate, distribute and verify changes to all relevant documentation;
receive, collect and archive all relevant documentation.
contractors, subcontractors and suppliers are competent;
contractors, subcontractors and suppliers have a maintenance and management system that is adequate and documented.
responsibilities and tasks relating to railway safety issues;
obligations relating to the transfer of relevant information between both parties;
the traceability of safety-related documents.
Council Directive 89/391/EEC of 12 June 1989 on the introduction of measures to encourage improvements in the safety and health of workers at work (OJ L 183, 29.6.1989, p. 1).
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