Commission Implementing Regulation (EU) 2019/779Show full title

IV. Requirements and assessment criteria for the maintenance delivery function U.K.

1. The organisation shall have procedures to: U.K.

(a)

check the completeness and appropriateness of the information delivered by the fleet maintenance management function in relation to the activities ordered;

(b)

verify the use of the required, relevant maintenance documents and other standards applicable to the delivery of maintenance services in accordance with maintenance orders;

(c)

ensure that all relevant maintenance specifications, as defined in applicable regulations and specified standards contained in the maintenance orders, are available to all involved staff (e.g. they are contained in internal working instructions).

2. The organisation shall have procedures to ensure that: U.K.

(a)

components (including spare parts) and materials are used as specified in the maintenance orders and supplier documentation;

(b)

components and materials are stored, handled and transported in a manner that prevents wear and damage and as specified in the maintenance orders and supplier documentation;

(c)

all components and materials, including those provided by the customer, comply with relevant national and international rules as well as with the requirements of relevant maintenance orders.

3. The organisation shall have procedures to determine, identify, provide, record and keep available suitable and adequate facilities, equipment and tools to enable it to deliver the maintenance services in accordance with maintenance orders and other applicable specifications, ensuring: U.K.

(a)

the safe delivery of maintenance, including the health and safety of maintenance staff;

(b)

ergonomics and health protection, also including the interfaces between users and information technology systems or diagnostic equipment.

4. Where necessary to ensure valid results, the organisation shall have procedures to ensure that its measuring equipment is: U.K.

(a)

calibrated or verified at specified intervals, or prior to use, against international, national or industrial measurement standards — where no such standards exist, the basis used for calibration or verification shall be recorded;

(b)

adjusted or re-adjusted as necessary;

(c)

identified to enable the calibration status to be determined;

(d)

safeguarded from adjustments that would invalidate the measurement result;

(e)

protected from damage and deterioration during handling, maintenance and storage.

5. The organisation shall have procedures to ensure that all facilities, equipment and tools are correctly used, calibrated, preserved and maintained in accordance with documented procedures. U.K.

6. The organisation shall have procedures to check that performed tasks are in accordance with the maintenance orders and to issue the notice of release to service. The notice of release to service shall include all information that is useful to define restrictions of use. U.K.

7. When the risk assessment process (in particular points 2.2 and 2.3 of Section I) is applied to the maintenance delivery function, the working environment shall include not only the workshops where maintenance is done but also the tracks outside the workshop buildings and all places where maintenance activities are performed. U.K.

8. When the competence management process is applied to the maintenance delivery function, at least the following activities affecting safety where appropriate shall be taken into account: U.K.

(a)

joining techniques (including welding and bonding);

(b)

non-destructive testing;

(c)

final vehicle testing and release to service;

(d)

maintenance activities on brake systems, wheel sets and draw gear and maintenance activities on specific components of freight wagons for the transport of dangerous goods, such as tanks, valves, etc.;

(e)

maintenance activities on safety-critical components;

(f)

maintenance activities on control-command and signalisation systems;

(g)

maintenance activities on door control systems;

(h)

other identified specialist areas affecting safety.

9. When the information process is applied to the maintenance delivery function, at least the following elements shall be provided to the fleet maintenance management and maintenance development functions: U.K.

(a)

works performed in accordance with the maintenance orders;

(b)

any possible fault or defect regarding safety which is identified by the organisation;

(c)

the release to service.

10. When the documentation process is applied to the maintenance delivery function, at least the following elements shall be recorded for the maintenance activities affecting safety, as referred to in point 1(a) of Section II: U.K.

(a)

clear identification of all facilities, equipment and tools;

(b)

all maintenance works performed, including personnel, tools, equipment, spare parts and materials used and taking into account:

(i)

relevant national rules where the organisation is established;

(ii)

requirements laid down in the maintenance orders, including requirements regarding records;

(iii)

final testing and the decision regarding the release to service;

(c)

the control measures required by maintenance orders and the release to service;

(d)

the results of calibration and verification, whereby, for computer software used in the monitoring and measurement of specified requirements, the ability of the software to perform the desired task shall be confirmed prior to initial use and reconfirmed as necessary;

(e)

the validity of the previous measuring results when a measuring instrument is found not to conform to requirements.