The entity in charge of maintenance shall issue a report, which covers a period starting 2 months before the last surveillance and ending 2 months before the next planned surveillance.

The report shall include at least:

• explanations and justification on how non-conformities have been addressed or solved, or both;

• information on the volume of maintenance carried out during the prevailing period;

• the feedback on experience in applying the common safety methods related to the risk evaluation and assessment as adopted pursuant to point (a) of Article 6(1) of Directive (EU) 2016/798 and to the methods for monitoring to be applied by railway undertakings, infrastructure managers and entities in charge of maintenance as adopted pursuant to point (c) of Article 6(1) of that Directive;

• changes related to:

  • legal ownership of the company;

  • organisation (procedures in place);

  • vehicles for which the entity is in charge of maintenance;

  • sites and contractors including processes and equipment;

  • the balance between internal and external activities related to the three maintenance functions (maintenance development, fleet maintenance and maintenance delivery);

  • contractual arrangements with users (including the keepers and the exchange of data);

  • the maintenance system;

  • defects and failures of components related to safety, referred to in Section II of Annex II, and relevant information about maintenance exchanged pursuant to Article 5(3);

  • internal audit reports;

  • the agency, national safety authorities and other authorities enforcement actions or investigations including claims in accordance with Articles 8 and 12 of this legal act;

  • competence management.

The entity in charge of maintenance shall add to the report all information it considers relevant for the certification body.

The entity in charge of maintenance shall address the report to the certification body 1 month before the next planned audit surveillance.