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Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (United Kingdom General Data Protection Regulation)(Text with EEA relevance)
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Regulation (EU) 2016/679 of the European Parliament and of the Council, Article 30 is up to date with all changes known to be in force on or before 01 September 2024. There are changes that may be brought into force at a future date. Changes that have been made appear in the content and are referenced with annotations.
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1.Each controller and, where applicable, the controller's representative, shall maintain a record of processing activities under its responsibility. That record shall contain all of the following information:
(a)the name and contact details of the controller and, where applicable, the joint controller, the controller's representative and the data protection officer;
(b)the purposes of the processing;
(c)a description of the categories of data subjects and of the categories of personal data;
(d)the categories of recipients to whom the personal data have been or will be disclosed including recipients in third countries or international organisations;
(e)where applicable, transfers of personal data to a third country or an international organisation, including the identification of that third country or international organisation and, in the case of transfers referred to in the second subparagraph of Article 49(1), the documentation of suitable safeguards;
(f)where possible, the envisaged time limits for erasure of the different categories of data;
(g)where possible, a general description of the technical and organisational security measures referred to in Article 32(1) [F1or, as appropriate, the security measures referred to in section 28(3) of the 2018 Act].
2.Each processor and, where applicable, the processor's representative shall maintain a record of all categories of processing activities carried out on behalf of a controller, containing:
(a)the name and contact details of the processor or processors and of each controller on behalf of which the processor is acting, and, where applicable, of the controller's or the processor's representative, and the data protection officer;
(b)the categories of processing carried out on behalf of each controller;
(c)where applicable, transfers of personal data to a third country or an international organisation, including the identification of that third country or international organisation and, in the case of transfers referred to in the second subparagraph of Article 49(1), the documentation of suitable safeguards;
(d)where possible, a general description of the technical and organisational security measures referred to in Article 32(1) [F2or, as appropriate, the security measures referred to in section 28(3) of the 2018 Act].
3.The records referred to in paragraphs 1 and 2 shall be in writing, including in electronic form.
4.The controller or the processor and, where applicable, the controller's or the processor's representative, shall make the record available to [F3the Commissioner] on request.
5.The obligations referred to in paragraphs 1 and 2 shall not apply to an enterprise or an organisation employing fewer than 250 persons unless the processing it carries out is likely to result in a risk to the rights and freedoms of data subjects, the processing is not occasional, or the processing includes special categories of data as referred to in Article 9(1) or personal data relating to criminal convictions and offences referred to in Article 10.
Textual Amendments
F1Words in Art. 30(1)(g) inserted (31.12.2020) by The Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 (S.I. 2019/419), reg. 1(2), Sch. 1 para. 24(2) (with reg. 5); 2020 c. 1, Sch. 5 para. 1(1)
F2Words in Art. 30(2)(d) inserted (31.12.2020) by The Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 (S.I. 2019/419), reg. 1(2), Sch. 1 para. 24(3) (with reg. 5); 2020 c. 1, Sch. 5 para. 1(1)
F3Words in Art. 30(4) substituted (31.12.2020) by The Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 (S.I. 2019/419), reg. 1(2), Sch. 1 para. 24(4) (with reg. 5); 2020 c. 1, Sch. 5 para. 1(1)
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