The Veterinary Medicines Regulations 2013

Records of the receipt or supply of prescription products E+W+S

23.— [F1 (1) Any person permitted under these Regulations to supply a veterinary medicinal product classified as POM-V or POM-VPS or prescribed under the cascade who receives or supplies any such veterinary medicinal product must keep all documents relating to the transaction which show—

(a) the date of the transaction under which the product was received or supplied;

(b) the name of the veterinary medicinal product;

(c) the pharmaceutical form and strength of the product;

(d) the batch number;

(e) the quantity of product received or supplied;

(f) the company name and the permanent address or registered place of business of—

(i) in respect of a purchase, the supplier;

(ii) in respect of a sale, the recipient;

(g) if there is a written prescription the name and contact details of the prescriber;

(h) the expiry date.

(1A) Where the duty in paragraph (1) applies in respect of a veterinary medicinal product for a non-food producing animal, the duty in respect of sub-paragraph (d) is satisfied by recording the batch number—

(a) on the date on which the batch is received, or

(b) on the date on which a veterinary medicinal product from the batch is first supplied.]

(2) If the documents do not include this information that person must make a record of the missing information as soon as is reasonably practicable following the transaction.

(3) As an alternative to paragraphs (1) and (2) that person may make a record of all the information required there provided that this is done as soon as is reasonably practicable following the transaction.

(4) The documentation and records must be kept for at least five years.

Textual Amendments

F1 Reg. 23(1)(1A) substituted for reg. 23(1) (E.W.S.) (17.5.2024) by The Veterinary Medicines (Amendment etc.) Regulations 2024 (S.I. 2024/567), regs. 1(1), 14

Records of the receipt or supply of prescription products N.I.

23.—(1) Any person permitted under these Regulations to supply a veterinary medicinal product classified as POM-V or POM-VPS who receives or supplies any such veterinary medicinal product must keep all documents relating to the transaction that show—

(a) the date;

(b) the name of the veterinary medicinal product;

(c) the batch number (except that, in the case of a product for a non-food-producing animal, this need only be recorded either on the date of receipt of the batch or the date a veterinary medicinal product from the batch is first supplied);

(d) the quantity;

(e) the name and address of the supplier or recipient; and

(f) if there is a written prescription, the name and address of the person who wrote the prescription and a copy of the prescription.

(2) If the documents do not include this information that person must make a record of the missing information as soon as is reasonably practicable following the transaction.

(3) As an alternative to paragraphs (1) and (2) that person may make a record of all the information required there provided that this is done as soon as is reasonably practicable following the transaction.

(4) The documentation and records must be kept for at least five years.