37.—(1) Every authority shall ensure that in the course of visits to which regulations 35 and 36 refer, an officer of the authority—
(a)sees the child alone (unless exceptionally he considers it unnecessary);
(b)reads all relevant case papers and records concerning the child kept by the voluntary organisation or the person carrying on the registered children’s home, and signs and dates them to indicate that he has seen them; and
(c)makes a written report of his visit which shall be copied to the voluntary organisation or person carrying on the registered children’s home.
(2) The voluntary organisation or the person carrying on the registered children’s home shall provide suitable accommodation for a visit made under regulation 35 or 36.