The Nursing Homes Regulations (Northern Ireland) 2005

Regulation 19(2)

SCHEDULE 4 OTHER RECORDS TO BE KEPT IN A NURSING HOME

1.  A copy of the statement of purpose.

2.  A copy of the patient’s guide.

3.  A record of all accounts relating to the home, including a record of patient’s fees and financial arrangements that are handled by the nursing home and a record of persons working at the home acting as the appointee or agent of a patient.

4.  A copy of all inspection reports.

5.  A copy of any report made under regulation 29(4)(c) and a copy of any written record or report made under regulation 30.

6.  A record of all persons employed at the nursing home, including in respect of each person so employed, including –

(a) his full name, address, date of birth, qualifications, experience and if applicable, confirmation of his registration status with an appropriate professional regulatory body;

(b) a copy of his birth certificate and passport (if any);

(c) a copy of each reference obtained in respect of him;

(d) the dates on which he commences and ceases to be so employed;

(e) the position he holds at the nursing home, the work that he performs and the number of hours for which he is employed each week;

(f) correspondence, reports, records of disciplinary action and any other records in relation to his employment including the recruitment process under which he was appointed;

(g) the training and development activities completed by him.

7.  A copy of the duty roster of persons working at the nursing home, and a record of whether the roster was actually worked.

8.  A record of the nursing home’s charges to patients, including any extra amounts payable for additional services not covered by those charges, and the amounts paid by or in respect of each patient.

9.  A record of all money or other valuables deposited by a patient for safekeeping or received on the patient’s behalf, which –

(a) shall state the date on which the money or valuables were deposited or received, the date on which any money or valuables were returned to a patient or used, at the request of the patient, on his behalf and, where applicable, the purpose for which the money or valuables were used; and

(b) shall include the written acknowledgement of the return of the money or valuables.

10.  A record of furniture and personal possessions brought by a patient into the room occupied by him.

11.  A record of all complaints made by patients or representatives or relatives of patients or by persons working at the nursing home about the operation of the nursing home, and the action taken by the registered person in respect of any such complaint.

12.  A record of any of the following events that occur in the nursing home –

(a) any accident;

(b) any incident which is detrimental to the health or welfare of a patient, including the outbreak of infectious disease in the home;

(c) any injury or serious illness;

(d) any fire;

(e) except where a record to which paragraph 14 refers is to be made, any occasion on which the fire alarm equipment is operated;

(f) any theft or burglary.

13.  Records of the food provided for patients in sufficient detail to enable any person inspecting the record to determine whether the diet is satisfactory, in relation to nutrition and otherwise, and of any special diets prepared for individual patients.

14.  A record of every fire practice, drill or test of fire equipment (including fire alarm equipment) conducted in the nursing home and of any action taken to remedy defects in the fire equipment.

15.  A statement of the procedure to be followed in the event of a fire, or where a fire alarm is activated.

16.  A statement of the procedure to be followed in the event of accidents or in the event of a patient becoming missing.

17.  A record of charges made to patients for transport and the amounts paid by or in respect of each patient.

18.  Where patients collectively own the vehicles –

(a) a record is kept with the amounts paid by or in respect of each patient running the vehicle;

(b) a record is kept of journeys made and names of patients being transported.

19.  A record of the programme of events and activities that includes the name of the person leading the activity and the names of those who participated.

20.  A record of all staff meetings held and the names of all those attending.

21.  A record of training undertaken as referred to in regulation 20(1)(c)(i).

22.  A record of all visitors to the nursing home, including the names of all visitors.