Police Service of Northern Ireland Regulations 2005

Contents of personal records

15.—(1) The Chief Constable shall cause personal records of each member to be kept.

(2) The personal records shall contain—

(a) a personal description of the member;

(b) particulars of the member’s place and date of birth;

(c) particulars of the member’s marriage (if any) and of his children (if any);

(d) a record of the member’s service (if any) in any branch of Her Majesty’s naval, military or air forces or in the civil service;

(e) a record of the member’s service (if any) in any other police force (including service in the Police Service of Northern Ireland Reserve) and of his transfers (if any) from one police force to another;

(f) a record of the member’s service (if any) as a police trainee;

(g) a record of whether the member passed or failed to pass any qualifying examination at which he was a candidate;

(h) a record of the member’s service in the police service and the date of his ceasing to be a member with the reason, cause or manner thereof.

(3) The record of service kept in accordance with paragraph (2)(h) shall include particulars of all promotions, postings, removals, injuries received, periods of illness, commendations, rewards and sanctions (other than cautions) imposed under the regulations specified in paragraph (4).

(4) The regulations referred to in paragraph (3) are—

(a) regulation 31 of the Royal Ulster Constabulary (Conduct) Regulations 2000(1);

(b) the RUC (Discipline and Disciplinary Appeals) Regulations 1988(2);

(c) regulation 17 of the Royal Ulster Constabulary (Unsatisfactory Performance) Regulations 2000(3); and

(d) the Royal Ulster Constabulary (Appeals) Regulations 2000(4).

(5) Subject to paragraph (6), a sanction shall be expunged from a member’s personal record—

(a) in the case of a sanction imposed under regulation 31 of the Royal Ulster Constabulary (Conduct) Regulations 2000, after 3 years free from a sanction other than a caution;

(b) in the case of a disposal made under regulation 17 of the Royal Ulster Constabulary (Unsatisfactory Performance) Regulations 2000, after 2 years free from a sanction other than a caution;

(c) in the case of a sanction imposed under the RUC (Discipline and Disciplinary Appeals) Regulations 1988—

(i) in the case of a fine or reprimand, after 3 years free from a sanction other than a caution;

(ii) in the case of any other sanction, after 5 years free from a sanction other than a caution.

(6) In the case of a period free from sanction other than a caution which expired before 1st January 1989, a sanction shall be expunged under paragraph (5) only if the member so requests.

(7) Where following a review of a sanction imposed under regulation 31 of the Royal Ulster Constabulary (Conduct) Regulations 2000 or regulation 17 of the Royal Ulster Constabulary (Unsatisfactory Performance) Regulations 2000, the reviewing officer substitutes for the decision of the conduct hearing or, as the case may be, unsatisfactory performance hearing a decision that the member concerned had not failed to meet the appropriate standard or, as the case may be, that the performance or attendance of the member concerned was not unsatisfactory, the sanction imposed by that hearing shall be expunged forthwith.

(8) A member shall, if he so requests, be entitled to inspect his personal records.

(1)

S.R. 2000 No. 315

(2)

S.R. 1988 No. 10

(3)

S.R. 2000 No. 316

(4)

S.R. 2000 No. 317