Rule 4(6)
SCHEDULE 2Undertaking to be signed by a Partner in a Legal Firm who meets the criteria at rule 3(1)(b).
UNDERTAKING in relation to court files for
(1) I undertake to keep the files and all of the contents in strict confidence and to take all reasonable security precautions in the safekeeping of the information they contain.
(2) I undertake not to copy the files, or any of the contents, save for the purposes of obtaining or providing legal advice.
(3) I undertake not to share the files, or any of the contents, with any third party and not to disseminate them further without the express consent of the Department except for the purposes of obtaining legal advice or for obtaining relevant expert opinion required in connection with the formulation of such advice or for making any application to the Attorney General for the exercise of his power under section 14(1) of the Coroners Act (Northern Ireland) 1959.
(4) I undertake not to reformat the files or any of their contents and not to permit any other person to reformat the files or any of their contents.
(5) I undertake not to publish the files or any of their contents and not to permit any other person to publish the files or any of their contents, other than as permitted by the Court Files privileged Access Rules (Northern Ireland) 2016.
(6) I confirm that within 10 years of [DATE], which is the date on which the Department released the files to me, I will EITHER:
(a)return the files to PRONI, OR
(b)write to PRONI to request permission to keep the files for a further period of time.
(7) I understand that a breach of this undertaking may result in a complaint against me to the Law Society or in legal action against me or my firm.
Name
Position in legal firm
Name of legal firm
Address of legal firm
Signature
Date