Procedure following performance meeting
14.—(1) As soon as reasonably practicable after the date of the conclusion of the performance meeting the reporting officer must prepare and send to the senior officer a written record of that meeting.
(2) If at a performance meeting the performance of the senior officer is found to be unsatisfactory, the reporting officer must, as soon as reasonably practicable after the date of the conclusion of that meeting—
(a)prepare and send to the senior officer a first improvement notice; and
(b)give to the senior officer written notice of—
(i)the senior officer’s right to appeal under regulation 16;
(ii)the name of the person to whom an appeal notice must be sent;
(iii)the matters in relation to which an appeal may be made and the grounds of appeal;
(iv)the last date for lodging an appeal; and
(v)the senior officer’s right to submit comments on the written record of the meeting.
(3) Subject to paragraph (4), the senior officer may submit written comments on the record of the performance meeting to the reporting officer not later than 7 working days from the date on which the copy of that record is received by the senior officer.
(4) The reporting officer may, at the senior officer’s request, extend the period mentioned in paragraph (3).
(5) The reporting officer must ensure that the following are retained together and filed appropriately:—
(a)the first improvement notice;
(b)the written record of the performance meeting; and
(c)the senior officer’s written comments on that record (if any).