Meeting
6.—(1) In respect of an incident, the responsible person must invite the relevant person to attend a meeting as described in paragraph (2), and must give the relevant person the opportunity to ask questions of the responsible person in advance of that meeting.
(2) The meeting must include—
(a)the provision of an account of the incident by the responsible person;
(b)the provision of an explanation of any further steps that will be taken by the responsible person to investigate the circumstances which it considers led or contributed to the incident;
(c)an opportunity for the relevant person to ask the responsible person questions about the incident;
(d)an opportunity for the relevant person to express their views about the incident; and
(e)the provision of information to the relevant person about any legal or review procedures that are being followed in respect of the incident in addition to the duty of candour procedure.
(3) Following the meeting the responsible person must provide the relevant person with—
(a)a note of the meeting; and
(b)contact details for an individual member of staff acting on behalf of the responsible person.
(4) If the relevant person does not wish to or is unable to attend the meeting, the responsible person must provide the relevant person with the information mentioned in paragraphs (2)(a), (b) and (e) and (3)(b) if the relevant person wishes it.