C33C34C35C36Part 15Accounts and reports
Pt. 15 applied (with modifications) (6.4.2008) by The Partnerships (Accounts) Regulations 2008 (S.I. 2008/569), regs. 4, 7, Sch. Pt. 1
Pt. 15 applied (with modifications) (1.10.2009) by The Unregistered Companies Regulations 2009 (S.I. 2009/2436), regs. 3-5, Sch. 1 para. 16 (with transitional provisions and savings in regs. 7, 9, Sch. 2)
Pts. 1-39 (except for Pt. 7 and ss. 662-669), 45-47 extended (12.5.2011) by The Companies Act 2006 (Consequential Amendments and Transitional Provisions) Order 2011 (S.I. 2011/1265), art. 5(1), Sch. 1 para. 2
C32C38 Chapter 4Annual accounts
Pt. 15 Ch. 4 applied (with modifications) (6.4.2008) by The Insurance Accounts Directive (Miscellaneous Insurance Undertakings) Regulations 2008 (S.I. 2008/565), reg. 3
Pt. 15 Ch. 4 applied (with modifications) (31.7.2015) by The European Grouping of Territorial Cooperation Regulations 2015 (S.I. 2015/1493), regs. 1(2), 7(1) (with reg. 11)
General
C1C2C51C37393Accounts to give true and fair view
1
The directors of a company must not approve accounts for the purposes of this Chapter unless they are satisfied that they give a true and fair view of the assets, liabilities, financial position and profit or loss—
a
in the case of the company's individual accounts, of the company;
b
in the case of the company's group accounts, of the undertakings included in the consolidation as a whole, so far as concerns members of the company.
2
The auditor of a company in carrying out his functions under this Act in relation to the company's annual accounts must have regard to the directors' duty under subsection (1).
F131A
The following provisions apply to the directors of a company which qualifies as a micro-entity in relation to a financial year (see sections 384A and 384B) in their consideration of whether the Companies Act individual accounts of the company for that year give a true and fair view as required by subsection (1)(a)—
a
where the accounts comprise only micro-entity minimum accounting items, the directors must disregard any provision of an accounting standard which would require the accounts to contain information additional to those items,
b
in relation to a micro-entity minimum accounting item contained in the accounts, the directors must disregard any provision of an accounting standard which would require the accounts to contain further information in relation to that item, and
c
where the accounts contain an item of information additional to the micro-entity minimum accounting items, the directors must have regard to any provision of an accounting standard which relates to that item.
Individual accounts
C3C4C37C39394Duty to prepare individual accounts
The directors of every company must prepare accounts for the company for each of its financial years F1unless the company is exempt from that requirement under section 394A.
Those accounts are referred to as the company's “individual accounts”.
C37C5 394A F6Individual accounts: exemption for dormant subsidiaries
1
A company is exempt from the requirement to prepare individual accounts for a financial year if—
a
it is itself a subsidiary undertaking,
b
it has been dormant throughout the whole of that year, and
c
its parent undertaking is established under the law of an EEA State.
2
Exemption is conditional upon compliance with all of the following conditions—
a
all members of the company must agree to the exemption in respect of the financial year in question,
b
the parent undertaking must give a guarantee under section 394C in respect of that year,
c
the company must be included in the consolidated accounts drawn up for that year or to an earlier date in that year by the parent undertaking in accordance with—
F40i
the provisions of Directive 2013/34/ EU of the European Parliament and of the Council on the annual financial statements, consolidated financial statements and related reports of certain types of undertakings, or
ii
international accounting standards,
d
the parent undertaking must disclose in the notes to the consolidated accounts that the company is exempt from the requirement to prepare individual accounts by virtue of this section, and
e
the directors of the company must deliver to the registrar within the period for filing the company's accounts and reports for that year—
i
a written notice of the agreement referred to in subsection (2)(a),
ii
the statement referred to in section 394C(1),
iii
a copy of the consolidated accounts referred to in subsection (2)(c),
iv
a copy of the auditor's report on those accounts, and
v
a copy of the consolidated annual report drawn up by the parent undertaking.
C37C6 394B Companies excluded from the dormant subsidiaries exemption
A company is not entitled to the exemption conferred by section 394A (dormant subsidiaries) if it was at any time within the financial year in question—
F41a
a traded company,
b
a company that—
i
is an authorised insurance company, a banking company, an e-money issuer, a MiFID investment firm or a UCITS management company, or
ii
carries on insurance market activity, or
c
a special register body as defined in section 117(1) of the Trade Union and Labour Relations (Consolidation) Act 1992 (c 52) or an employers' association as defined in section 122 of that Act or Article 4 of the Industrial Relations (Northern Ireland) Order 1992 ( S.I. 1992/807) ( NI 5).
C37C7 394C Dormant subsidiaries exemption: parent undertaking declaration of guarantee
1
A guarantee is given by a parent undertaking under this section when the directors of the subsidiary company deliver to the registrar a statement by the parent undertaking that it guarantees the subsidiary company under this section.
2
The statement under subsection (1) must be authenticated by the parent undertaking and must specify—
a
the name of the parent undertaking,
b
if the parent undertaking is incorporated in the United Kingdom, its registered number (if any),
c
if the parent undertaking is incorporated outside the United Kingdom and registered in the country in which it is incorporated, the identity of the register on which it is registered and the number with which it is so registered,
d
the name and registered number of the subsidiary company in respect of which the guarantee is being given,
e
the date of the statement, and
f
the financial year to which the guarantee relates.
3
A guarantee given under this section has the effect that—
a
the parent undertaking guarantees all outstanding liabilities to which the subsidiary company is subject at the end of the financial year to which the guarantee relates, until they are satisfied in full, and
b
the guarantee is enforceable against the parent undertaking by any person to whom the subsidiary company is liable in respect of those liabilities.
C8C9C37C40395Individual accounts: applicable accounting framework
1
A company's individual accounts may be prepared—
a
in accordance with section 396 (“Companies Act individual accounts”), or
b
in accordance with international accounting standards (“IAS individual accounts”).
This is subject to the following provisions of this section and to section 407 (consistency of financial reporting within group).
2
The individual accounts of a company that is a charity must be Companies Act individual accounts.
3
After the first financial year in which the directors of a company prepare IAS individual accounts (“the first IAS year”), all subsequent individual accounts of the company must be prepared in accordance with international accounting standards unless there is a relevant change of circumstance. F2This is subject to subsection (4A).
4
There is a relevant change of circumstance if, at any time during or after the first IAS year—
a
the company becomes a subsidiary undertaking of another undertaking that does not prepare IAS individual accounts,
F3aa
the company ceases to be a subsidiary undertaking,
b
the company ceases to be a company with securities admitted to trading on a regulated market in an EEA State, or
c
a parent undertaking of the company ceases to be an undertaking with securities admitted to trading on a regulated market in an EEA State.
F44A
After a financial year in which the directors of a company prepare IAS individual accounts for the company, the directors may change to preparing Companies Act individual accounts for a reason other than a relevant change of circumstance provided they have not changed to Companies Act individual accounts in the period of five years preceding the first day of that financial year.
4B
In calculating the five year period for the purpose of subsection (4A), no account should be taken of a change due to a relevant change of circumstance.
5
If, having changed to preparing Companies Act individual accounts F5. . . , the directors again prepare IAS individual accounts for the company, subsections (3) and (4) apply again as if the first financial year for which such accounts are again prepared were the first IAS year.
I1C10C11C37C41396Companies Act individual accounts
F47A1
Companies Act individual accounts must state—
a
the part of the United Kingdom in which the company is registered,
b
the company’s registered number,
c
whether the company is a public or a private company and whether it is limited by shares or by guarantee,
d
the address of the company’s registered office, and
e
where appropriate, the fact that the company is being wound-up.
1
Companies Act individual accounts must comprise—
a
a balance sheet as at the last day of the financial year, and
b
a profit and loss account.
C122
The accounts must—
a
in the case of the balance sheet, give a true and fair view of the state of affairs of the company as at the end of the financial year, and
b
in the case of the profit and loss account, give a true and fair view of the profit or loss of the company for the financial year.
F142A
In the case of the individual accounts of a company which qualifies as a micro-entity in relation to the financial year (see sections 384A and 384B), the micro-entity minimum accounting items included in the company’s accounts for the year are presumed to give the true and fair view required by subsection (2).
3
The accounts must comply with provision made by the Secretary of State by regulations as to—
a
the form and content of the balance sheet and profit and loss account, and
b
additional information to be provided by way of notes to the accounts.
4
If compliance with the regulations, and any other provision made by or under this Act as to the matters to be included in a company's individual accounts or in notes to those accounts, would not be sufficient to give a true and fair view, the necessary additional information must be given in the accounts or in a note to them.
5
If in special circumstances compliance with any of those provisions is inconsistent with the requirement to give a true and fair view, the directors must depart from that provision to the extent necessary to give a true and fair view.
Particulars of any such departure, the reasons for it and its effect must be given in a note to the accounts.
F156
Subsections (4) and (5) do not apply in relation to the micro-entity minimum accounting items included in the individual accounts of a company for a financial year in relation to which the company qualifies as a micro-entity.
397F48IAS individual accounts
1
IAS individual accounts must state—
a
the part of the United Kingdom in which the company is registered,
b
the company’s registered number,
c
whether the company is a public or a private company and whether it is limited by shares or by guarantee,
d
the address of the company’s registered office, and
e
where appropriate, the fact that the company is being wound-up.
2
The notes to the accounts must state that the accounts have been prepared in accordance with international accounting standards.
F54...
S. 398 cross-heading omitted (with application in accordance with reg. 1(2) of the amending S.I.) by virtue of The Companies, Partnerships and Groups (Accounts and Non-Financial Reporting) Regulations 2016 (S.I. 2016/1245), regs. 1(1), 3(2)(b)
F55398Option to prepare group accounts
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Group accounts F53...
Words in s. 399 cross-heading omitted (with application in accordance with reg. 1(2) of the amending S.I.) by virtue of The Companies, Partnerships and Groups (Accounts and Non-Financial Reporting) Regulations 2016 (S.I. 2016/1245), regs. 1(1), 3(3)
C13C14C37C42399Duty to prepare group accounts
F571
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2
If at the end of a financial year F58a company is a parent company the directors, as well as preparing individual accounts for the year, must prepare group accounts for the year unless the company is exempt from that requirement.
F562A
A company is exempt from the requirement to prepare group accounts if—
a
at the end of the financial year, the company—
i
is subject to the small companies regime, or
ii
would be subject to the small companies regime but for being a public company, and
b
is not a member of a group which, at any time during the financial year, has an undertaking falling within subsection (2B) as a member.
2B
An undertaking falls within this subsection if—
a
it is established under the law of an EEA State,
b
it has to prepare accounts in accordance with Directive 2013/34/EU of the European Parliament and of the Council on the annual financial statements, consolidated financial statements and related reports of certain types of undertakings, and
c
it is—
i
an undertaking which has been designated by an EEA State as a public-interest entity under that Directive,
ii
an undertaking whose transferable securities are admitted to trading on a regulated market in an EEA State,
iii
a credit institution within the meaning given by Article 4(1)(1) of Regulation (EU) No. 575/2013 of the European Parliament and of the Council, other than one listed in Article 2 of Directive 2013/36/EU of the European Parliament and of the Council on access to the activity of credit institutions and investment firms, or
iv
an insurance undertaking within the meaning given by Article 2(1) of Council Directive 91/674/EEC of the European Parliament and of the Council on the annual accounts of insurance undertakings.
3
There are F42further exemptions under–
section 400 (company included in EEA accounts of larger group),
section 401 (company included in non-EEA accounts of larger group), and
section 402 (company none of whose subsidiary undertakings need be included in the consolidation).
4
A company F59... which is exempt from the requirement to prepare group accounts, may do so.
C37C43400Exemption for company included in EEA group accounts of larger group
1
A company is exempt from the requirement to prepare group accounts if it is itself a subsidiary undertaking and its immediate parent undertaking is established under the law of an EEA State, in the following cases—
a
where the company is a wholly-owned subsidiary of that parent undertaking;
F17b
where that parent undertaking holds 90% or more of the allotted shares in the company and the remaining shareholders have approved the exemption;
c
where that parent undertaking holds more than 50% (but less than 90%) of the allotted shares in the company and notice requesting the preparation of group accounts has not been served on the company by the shareholders holding in aggregate at least 5% of the allotted shares in the company.
Such notice must be served at least six months before the end of the financial year to which it relates.
2
Exemption is conditional upon compliance with all of the following conditions—
a
the company must be included in consolidated accounts for a larger group drawn up to the same date, or to an earlier date in the same financial year, by a parent undertaking established under the law of an EEA State;
b
those accounts must be drawn up and audited, and that parent undertaking's annual report must be drawn up, according to that law—
F18i
in accordance with the provisions of Directive 2013/34/ EU of the European Parliament and of the Council on the annual financial statements, consolidated financial statements and related reports of certain types of undertakings, or
ii
in accordance with international accounting standards;
c
the company must disclose in F19the notes to its individual accounts that it is exempt from the obligation to prepare and deliver group accounts;
d
the company must state in its individual accounts the name of the parent undertaking that draws up the group accounts referred to above and—
F20i
the address of the undertaking’s registered office (whether in or outside the United Kingdom), or
ii
if it is unincorporated, the address of its principal place of business;
e
the company must deliver to the registrar, within the period for filing its accounts and reports for the financial year in question, copies of—
i
those group accounts, and
ii
the parent undertaking's annual report,
together with the auditor's report on them;
f
any requirement of Part 35 of this Act as to the delivery to the registrar of a certified translation into English must be met in relation to any document comprised in the accounts and reports delivered in accordance with paragraph (e).
3
For the purposes of subsection (1)(b) F21and (c) shares held by a wholly-owned subsidiary of the parent undertaking, or held on behalf of the parent undertaking or a wholly-owned subsidiary, shall be attributed to the parent undertaking.
4
The exemption does not apply to a company F22which is a traded company.
5
Shares held by directors of a company for the purpose of complying with any share qualification requirement shall be disregarded in determining for the purposes of this section whether the company is a wholly-owned subsidiary.
F236
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C37C44401Exemption for company included in non-EEA group accounts of larger group
1
A company is exempt from the requirement to prepare group accounts if it is itself a subsidiary undertaking and its parent undertaking is not established under the law of an EEA State, in the following cases—
a
where the company is a wholly-owned subsidiary of that parent undertaking;
F24b
where that parent undertaking holds 90% or more of the allotted shares in the company and the remaining shareholders have approved the exemption; or
c
where that parent undertaking holds more than 50% (but less than 90%) of the allotted shares in the company and notice requesting the preparation of group accounts has not been served on the company by the shareholders holding in aggregate at least 5% of the allotted shares in the company.
Such notice must be served at least six months before the end of the financial year to which it relates.
2
Exemption is conditional upon compliance with all of the following conditions—
a
the company and all of its subsidiary undertakings must be included in consolidated accounts for a larger group drawn up to the same date, or to an earlier date in the same financial year, by a parent undertaking;
F25b
those accounts and, where appropriate, the group’s annual report, must be drawn up—
i
in accordance with the provisions of Directive 2013/34/ EU of the European Parliament and of the Council of 26 June 2013 on the annual financial statements, consolidated financial statements and related reports of certain types of undertakings,
ii
in a manner equivalent to consolidated accounts and consolidated reports so drawn up,
iii
in accordance with international accounting standards adopted pursuant to the IAS Regulation, or
iv
in accordance with accounting standards which are equivalent to such international accounting standards, as determined pursuant to Commission Regulation (EC) No. 1569/2007 of 21 December 2007 establishing a mechanism for the determination of equivalence of accounting standards applied by third country issuers of securities pursuant to Directives 2003/71/ EC and 2004/109/ EC of the European Parliament and of the Council;
c
the group accounts must be audited by one or more persons authorised to audit accounts under the law under which the parent undertaking which draws them up is established;
d
the company must disclose in its individual accounts that it is exempt from the obligation to prepare and deliver group accounts;
e
the company must state in its individual accounts the name of the parent undertaking which draws up the group accounts referred to above and—
F26i
the address of the undertaking’s registered office (whether in or outside the United Kingdom), or;
ii
if it is unincorporated, the address of its principal place of business;
f
the company must deliver to the registrar, within the period for filing its accounts and reports for the financial year in question, copies of—
i
the group accounts, and
ii
where appropriate, the consolidated annual report,
together with the auditor's report on them;
g
any requirement of Part 35 of this Act as to the delivery to the registrar of a certified translation into English must be met in relation to any document comprised in the accounts and reports delivered in accordance with paragraph (f).
3
For the purposes of subsection (1)(b) F27and (c), shares held by a wholly-owned subsidiary of the parent undertaking, or held on behalf of the parent undertaking or a wholly-owned subsidiary, are attributed to the parent undertaking.
4
The exemption does not apply to a company F28which is a traded company.
5
Shares held by directors of a company for the purpose of complying with any share qualification requirement shall be disregarded in determining for the purposes of this section whether the company is a wholly-owned subsidiary.
F296
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C15C16C37C45402Exemption if no subsidiary undertakings need be included in the consolidation
A parent company is exempt from the requirement to prepare group accounts if under section 405 all of its subsidiary undertakings could be excluded from consolidation in Companies Act group accounts.
Group accounts: general
C17C18C37C46403Group accounts: applicable accounting framework
1
The group accounts of certain parent companies are required by Article 4 of the IAS Regulation to be prepared in accordance with international accounting standards (“IAS group accounts”).
2
The group accounts of other companies may be prepared—
a
in accordance with section 404 (“Companies Act group accounts”), or
b
in accordance with international accounting standards (“IAS group accounts”).
This is subject to the following provisions of this section.
3
The group accounts of a parent company that is a charity must be Companies Act group accounts.
4
After the first financial year in which the directors of a parent company prepare IAS group accounts (“the first IAS year”), all subsequent group accounts of the company must be prepared in accordance with international accounting standards unless there is a relevant change of circumstance. F7This is subject to subsection (5A).
5
There is a relevant change of circumstance if, at any time during or after the first IAS year—
a
the company becomes a subsidiary undertaking of another undertaking that does not prepare IAS group accounts,
b
the company ceases to be a company with securities admitted to trading on a regulated market in an EEA State, or
c
a parent undertaking of the company ceases to be an undertaking with securities admitted to trading on a regulated market in an EEA State.
F85A
After a financial year in which the directors of a parent company prepare IAS group accounts for the company, the directors may change to preparing Companies Act group accounts for a reason other than a relevant change of circumstance provided they have not changed to Companies Act group accounts in the period of five years preceding the first day of that financial year.
5B
In calculating the five year period for the purpose of subsection (5A), no account should be taken of a change due to a relevant change of circumstance.
6
If, having changed to preparing Companies Act group accounts F9. . . , the directors again prepare IAS group accounts for the company, subsections (4) and (5) apply again as if the first financial year for which such accounts are again prepared were the first IAS year.
C19I2C20C21C37C47404Companies Act group accounts
F49A1
Companies Act group accounts must state, in respect of the parent company—
a
the part of the United Kingdom in which the company is registered,
b
the company’s registered number,
c
whether the company is a public or a private company and whether it is limited by shares or by guarantee,
d
the address of the company’s registered office, and
e
where appropriate, the fact that the company is being wound-up.
1
Companies Act group accounts must comprise—
a
a consolidated balance sheet dealing with the state of affairs of the parent company and its subsidiary undertakings, and
b
a consolidated profit and loss account dealing with the profit or loss of the parent company and its subsidiary undertakings.
2
The accounts must give a true and fair view of the state of affairs as at the end of the financial year, and the profit or loss for the financial year, of the undertakings included in the consolidation as a whole, so far as concerns members of the company.
3
The accounts must comply with provision made by the Secretary of State by regulations as to—
a
the form and content of the consolidated balance sheet and consolidated profit and loss account, and
b
additional information to be provided by way of notes to the accounts.
4
If compliance with the regulations, and any other provision made by or under this Act as to the matters to be included in a company's group accounts or in notes to those accounts, would not be sufficient to give a true and fair view, the necessary additional information must be given in the accounts or in a note to them.
5
If in special circumstances compliance with any of those provisions is inconsistent with the requirement to give a true and fair view, the directors must depart from that provision to the extent necessary to give a true and fair view.
Particulars of any such departure, the reasons for it and its effect must be given in a note to the accounts.
C22C23C37C48405Companies Act group accounts: subsidiary undertakings included in the consolidation
1
Where a parent company prepares Companies Act group accounts, all the subsidiary undertakings of the company must be included in the consolidation, subject to the following exceptions.
2
A subsidiary undertaking may be excluded from consolidation if its inclusion is not material for the purpose of giving a true and fair view (but two or more undertakings may be excluded only if they are not material taken together).
3
A subsidiary undertaking may be excluded from consolidation where—
a
severe long-term restrictions substantially hinder the exercise of the rights of the parent company over the assets or management of that undertaking, or
b
F50extremely rare circumstances mean that the information necessary for the preparation of group accounts cannot be obtained without disproportionate expense or undue delay, or
c
the interest of the parent company is held exclusively with a view to subsequent resale.
4
The reference in subsection (3)(a) to the rights of the parent company and the reference in subsection (3)(c) to the interest of the parent company are, respectively, to rights and interests held by or attributed to the company for the purposes of the definition of “parent undertaking” (see section 1162) in the absence of which it would not be the parent company.
C22C23C37C48 406 F51IAS group accounts
1
IAS group accounts must state—
a
the part of the United Kingdom in which the company is registered,
b
the company’s registered number,
c
whether the company is a public or a private company and whether it is limited by shares or by guarantee,
d
the address of the company’s registered office, and
e
where appropriate, the fact that the company is being wound-up.
2
The notes to the accounts must state that the accounts have been prepared in accordance with international accounting standards.
C22C23C37C49407Consistency of financial reporting within group
1
The directors of a parent company must secure that the individual accounts of—
a
the parent company, and
b
each of its subsidiary undertakings,
are all prepared using the same financial reporting framework, except to the extent that in their opinion there are good reasons for not doing so.
2
Subsection (1) does not apply if the directors do not prepare group accounts for the parent company.
3
Subsection (1) only applies to accounts of subsidiary undertakings that are required to be prepared under this Part.
4
Subsection (1) does not require accounts of undertakings that are charities to be prepared using the same financial reporting framework as accounts of undertakings which are not charities.
5
Subsection (1)(a) does not apply where the directors of a parent company prepare IAS group accounts and IAS individual accounts.
C22C23C37C50408Individual profit and loss account where group accounts prepared
1
This section applies where—
a
a company prepares group accounts in accordance with this Act, and
F46b
the company’s individual balance sheet shows the company’s profit and loss for the financial year determined in accordance with this Act.
F452
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3
The company's individual profit and loss account must be approved in accordance with section 414(1) (approval by directors) but may be omitted from the company's annual accounts for the purposes of the other provisions of the Companies Acts.
4
The exemption conferred by this section is conditional upon its being disclosed in the company's annual accounts that the exemption applies.
Information to be given in notes to the accounts
I3C24C37C53409Information about related undertakings
1
The Secretary of State may make provision by regulations requiring information about related undertakings to be given in notes to a company's annual accounts.
2
The regulations—
a
may make different provision according to whether or not the company prepares group accounts, and
b
may specify the descriptions of undertaking in relation to which they apply, and make different provision in relation to different descriptions of related undertaking.
3
The regulations may provide that information need not be disclosed with respect to an undertaking that—
a
is established under the law of a country outside the United Kingdom, or
b
carries on business outside the United Kingdom,
if the following conditions are met.
4
The conditions are—
a
that in the opinion of the directors of the company the disclosure would be seriously prejudicial to the business of—
i
that undertaking,
ii
the company,
iii
any of the company's subsidiary undertakings, or
iv
any other undertaking which is included in the consolidation;
b
that the Secretary of State agrees that the information need not be disclosed.
5
Where advantage is taken of any such exemption, that fact must be stated in a note to the company's annual accounts.
F52410Information about related undertakings: alternative compliance
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C37C25C54 410A F12Information about off-balance sheet arrangements
F431
If in any financial year—
a
a company is or has been party to arrangements that are not reflected in its balance sheet, and
b
at the balance sheet date the risks or benefits arising from those arrangements are material,
the information required by this section must be given in the notes to the company’s annual accounts.
2
The information required is—
a
the nature and business purpose of the arrangements, and
b
the financial impact of the arrangements on the company.
3
The information need only be given to the extent necessary for enabling the financial position of the company to be assessed.
F444
If the company is subject to the small companies regime in relation to the financial year (see section 381), it need not comply with subsection (2)(b).
5
This section applies in relation to group accounts as if the undertakings included in the consolidation were a single company.
C55C26C37411Information about employee numbers and costs
F301
The notes to a company’s annual accounts must disclose the average number of persons employed by the company in the financial year.
1A
In the case of a company not subject to the small companies regime, the notes to the company’s accounts must also disclose the average number of persons within each category of persons so employed.
2
The categories by reference to which the number required to be disclosed by F31subsection (1A) is to be determined must be such as the directors may select having regard to the manner in which the company's activities are organised.
3
The average number required by F32subsection (1) or (1A) is determined by dividing the relevant annual number by the number of months in the financial year.
4
The relevant annual number is determined by ascertaining for each month in the financial year—
a
for the purposes of F33subsection (1), the number of persons employed under contracts of service by the company in that month (whether throughout the month or not);
b
for the purposes of F34subsection (1A), the number of persons in the category in question of persons so employed;
and adding together all the monthly numbers.
F355
Except in the case of a company subject to the small companies regime, the notes to the company’s annual accounts or the profit and loss account must disclose, with reference to all persons employed by the company during the financial year, the total staff costs of the company relating to the financial year broken down between—
a
wages and salaries paid or payable in respect of that year to those persons,
b
social security costs incurred by the company on their behalf, and
c
other pension costs so incurred.
6
In subsection (5)—
“pension costs” includes any costs incurred by the company in respect of—
- a
any pension scheme established for the purpose of providing pensions for persons currently or formerly employed by the company,
- b
any sums set aside for the future payment of pensions directly by the company to current or former employees, and
- c
any pensions paid directly to such persons without having first been set aside;
- a
“social security costs” means any contributions by the company to any state social security or pension scheme, fund or arrangement.
F107
This section applies in relation to group accounts as if the undertakings included in the consolidation were a single company.
I4C27C37412Information about directors' benefits: remuneration
1
The Secretary of State may make provision by regulations requiring information to be given in notes to a company's annual accounts about directors' remuneration.
2
The matters about which information may be required include—
a
gains made by directors on the exercise of share options;
b
benefits received or receivable by directors under long-term incentive schemes;
c
payments for loss of office (as defined in section 215);
d
benefits receivable, and contributions for the purpose of providing benefits, in respect of past services of a person as director or in any other capacity while director;
e
consideration paid to or receivable by third parties for making available the services of a person as director or in any other capacity while director.
3
Without prejudice to the generality of subsection (1), regulations under this section may make any such provision as was made immediately before the commencement of this Part by Part 1 of Schedule 6 to the Companies Act 1985 (c. 6).
4
For the purposes of this section, and regulations made under it, amounts paid to or receivable by—
a
a person connected with a director, or
b
a body corporate controlled by a director,
are treated as paid to or receivable by the director.
The expressions “connected with” and “controlled by” in this subsection have the same meaning as in Part 10 (company directors).
5
It is the duty of—
a
any director of a company, and
b
any person who is or has at any time in the preceding five years been a director of the company,
to give notice to the company of such matters relating to himself as may be necessary for the purposes of regulations under this section.
6
A person who makes default in complying with subsection (5) commits an offence and is liable on summary conviction to a fine not exceeding level 3 on the standard scale.
C28C37413Information about directors' benefits: advances, credit and guarantees
1
In the case of a company that does not prepare group accounts, details of—
a
advances and credits granted by the company to its directors, and
b
guarantees of any kind entered into by the company on behalf of its directors,
must be shown in the notes to its individual accounts.
2
In the case of a parent company that prepares group accounts, details of—
a
advances and credits granted to the directors of the parent company, by that company or by any of its subsidiary undertakings, and
b
guarantees of any kind entered into on behalf of the directors of the parent company, by that company or by any of its subsidiary undertakings,
must be shown in the notes to the group accounts.
3
The details required of an advance or credit are—
a
its amount,
b
an indication of the interest rate,
c
its main conditions, F36...
d
any amounts repaid.
F37e
any amounts written off, and
f
any amounts waived.
4
The details required of a guarantee are—
a
its main terms,
b
the amount of the maximum liability that may be incurred by the company (or its subsidiary), and
c
any amount paid and any liability incurred by the company (or its subsidiary) for the purpose of fulfilling the guarantee (including any loss incurred by reason of enforcement of the guarantee).
5
There must also be stated in the notes to the accounts the totals—
a
of amounts stated under subsection (3)(a),
b
of amounts stated under subsection (3)(d),
F38ba
of amounts stated under subsection 3(e),
bb
of amounts stated under subsection 3(f),
c
of amounts stated under subsection (4)(b), and
d
of amounts stated under subsection (4)(c).
6
References in this section to the directors of a company are to the persons who were F39directors at any time in the financial year to which the accounts relate.
7
The requirements of this section apply in relation to every advance, credit or guarantee subsisting at any time in the financial year to which the accounts relate—
a
whenever it was entered into,
b
whether or not the person concerned was a director of the company in question at the time it was entered into, and
c
in the case of an advance, credit or guarantee involving a subsidiary undertaking of that company, whether or not that undertaking was such a subsidiary undertaking at the time it was entered into.
8
Banking companies and the holding companies of credit institutions need only state the details required by F11subsection (5)(a) and (c).
Approval and signing of accounts
C29C30C31C37C52414Approval and signing of accounts
1
A company's annual accounts must be approved by the board of directors and signed on behalf of the board by a director of the company.
2
The signature must be on the company's balance sheet.
F163
If the accounts are prepared in accordance with the small companies regime, the balance sheet must contain, in a prominent position above the signature—
a
in the case of individual accounts prepared in accordance with the micro-entity provisions, a statement to that effect, or
b
in the case of accounts not prepared as mentioned in paragraph (a), a statement to the effect that the accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
4
If annual accounts are approved that do not comply with the requirements of this Act (and, where applicable, of Article 4 of the IAS Regulation), every director of the company who—
a
knew that they did not comply, or was reckless as to whether they complied, and
b
failed to take reasonable steps to secure compliance with those requirements or, as the case may be, to prevent the accounts from being approved,
commits an offence.
5
A person guilty of an offence under this section is liable—
a
on conviction on indictment, to a fine;
b
on summary conviction, to a fine not exceeding the statutory maximum.
Pt. 15 applied (with modifications) (6.4.2008) by The Bank Accounts Directive (Miscellaneous Banks) Regulations 2008 (S.I. 2008/567), reg. 4, Sch. para. 1 (with Sch. para. 11)