Version Superseded: 01/04/1994
Point in time view as at 01/04/1991. This version of this cross heading contains provisions that are not valid for this point in time.
There are currently no known outstanding effects for the Public Records Act 1958, Cross Heading: Departmental records.
2(1)Subject to the provisions of this paragraph, administrative and departmental records belonging to Her Majesty, whether in the United Kingdom or elsewhere, in right of Her Majesty’s Government in the United Kingdom and, in particular,—
(a)records of, or held in, any department of Her Majesty’s Government in the United Kingdom, or
(b)records of any office, commission or other body or establishment whatsoever under Her Majesty’s Government in the United Kingdom,
shall be public records.
(2)Sub-paragraph (1) of this paragraph shall not apply—
(a)to records of any government department or body which is wholly or mainly concerned with Scottish affairs, or which carries on its activities wholly or mainly in Scotland, or
(b)to registers or certified copies of entries in registers being registers or certified copies kept or deposited in the General Register Office under or in pursuance of any enactment, whether past or future, which provides for the registration of births, deaths, marriages or adoptions, or
(c)except so far as provided by paragraph 4 of this Schedule, to records of the Duchy of Lancaster, or
(d)to records of the office of the Public Trustee relating to individual trusts.
3(1)Without prejudice to the generality of sub-paragraph (1) of the last foregoing paragraph, the administrative and departmental records of bodies and establishments set out in the Table at the end of this paragraph shall be public records, whether or not they are records belonging to Her Majesty.
(2)The provisions of this paragraph shall not be taken as applying to records in any museum or gallery mentioned in the said Table which form part of its permanent collections (that is to say records which the museum or gallery has acquired otherwise than by transfer from or arrangements with a government department).
| PART I | |
|---|---|
| BODIES AND ESTABLISHMENTS UNDER GOVERNMENT DEPARTMENTS | |
| Responsible Government Department | |
| Ministry of Agriculture, Fisheries and Food. | Agricultural Wages Board. Agricultural Wages Committees. Organisation known as the “National Farm Survey”. Official seed testing station for England and Wales. |
| [F1Ministry of Defence] | Meteorological Office. |
| F2. . . | F3. . . |
| [F4Department of Health] | National Health Service Authorities [F5including National Health Service Trusts] other than local health authorities. [F6Family Practitioner Committees] [F7National health service hospitals][F8health service hospitals, within the meaning of the National Health Service Act 1977] except— records of endowments passing to Boards of Governors under section seven of the National Health Service Act 1946. records relating to funds held by Hospital Boards and Committees under sections fifty-nine and sixty of the said Act, andrecords of private patients admitted under section five of the said Act. [F9records of property passing to [F10Regional, Area or District] Health Authorities or special health authorities under sections 23 to 26 of the M1National Health Service Reorganisation Act 1973 [F11or section 92 of the M2National Health Service Act 1977] records of property held by a [F12Regional, Area or District] Health Authority or special health authority under section 21 or 22 of the said Act 1973][F13or section 90 or 91 of the National Health Service Act 1977] Welsh Board of Health. |
| Home Office | Office of Commissioner of Police of the Metropolis. Office of Receiver for the Metropolitan Police District. |
| [F14Department of Employment] | National Dock Labour Board. National Institute of Houseworkers Limited. Wages Boards and Wages Councils. |
| [F15Department of Social Security] | National Insurance Advisory Committee. Industrial Injuries Advisory Council. [F16Attendance Allowance Board.] National Insurance and Industrial Injuries Joint Authorities. Workmen’s Compensation Supplementation Board. Pneumoconiosis and Byssinosis Benefit Board. [F17Occupational Pensions Board] F18. . . |
| [F19Department of Transport] | Air Transport Advisory Council. Air Registration Board. [F20Airworthiness Requirements Board, Civil Aviation Authority.] |
| [F21Lord Chancellor’s Department] | [F22Legal Aid Board] |
Anglo-Egyptian Resettlement Board.
[F23Armouries]
[F24The Board of Trustees of the National Museums and Galleries on Merseyside.]
[F25British Coal Corporation]
British Museum (including the Natural History Museum).
Catering Wages Commission.
Coal Industry Social Welfare Organisation.
[F26Commission on Industrial Relations]
[F27Countryside Council for Wales]
[F28Crown Agents for Overseas Governments and Administrations (before and after their reconstitution as a body corporate)] except when acting for governments or authorities outside Her Majesty’s dominions.
[F29Crown Agents Holding and Realisation Board.]
[F30Curriculum Council for Wales]
[F31the Data Protection Registrar]
Development Commission.
F32. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[F33 Further Education Funding Council for England.]
[F33Further Education Funding Council for Wales.]
[F33Higher Education Funding Council for England.]
[F33Higher Education Funding Council for Wales.]
[F34Historic Buildings and Monuments Commission for England]
Imperial War Museum.
Irish Sailors’ and Soldiers’ Land Trust.
[F35The Legal Services Ombudsman]
London Museum.
[F36The Lord Chancellor’s Advisory Committee on Legal Education and Conduct]
F37. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[F38Millennium Commission.]
[F39Monopolies and Mergers Commission.]
[F40National Audit Office]
F41. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
National Gallery.
National Maritime Museum.
National Parks Commission.
National Portrait Gallery.
National Savings Committee.
[F42Nature Conservancy Council for England]
Office of [F43the Director General of Fair Trading.]
[F44Post Office].
Remploy Limited.
[F45Royal Botanic Gardens, Kew]
Royal Greenwich Observatory.
[F30School Curriculum and Assessment Authority]
[F46Science Museum]
Tate Gallery.
[F47Traffic Director for London]
F48. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Trustee Savings Banks Inspection Committee.
United Kingdom Atomic Energy Authority.
University Grants Committee.
[F49Victoria and Albert Museum]
Wallace Collection.
War Works Commission.
Any body established for the purpose of determining the boundaries of constituencies of the Parliament of the United Kingdom, or of local authorities in England or Wales.
Editorial Information
X1Sch. 1 para. 3 Table Pt. II: due to the large number of entries contained in Pt. II of the Table and the frequency with which it has been amended, new versions are created less frequently than is usual SLD practice. This version of this provision contains details of amendments coming into force on or after 1.1.2009 (repealed text is retained). For previous amendment history, please refer to earlier versions.
Textual Amendments
F1Words substituted by Defence (Transfer of Functions) Act 1964 (c. 15), ss. 1, 3(2)
F2Sch. 1 para. 3 Table Pt.I entries repealed by National Heritage Act 1983 (c.47, SIF 78), s.40, Sch. 6
F3Sch. 1 para. 3 Table Pt.I entries repealed by National Heritage Act 1983 (c.47, SIF 78), s.40, Sch. 6
F4Sch. 1 para. 3 Table Pt. I words substituted by virtue of S.I. 1988/1843, art. 2
F5Sch. 1 para. 3 Table Pt. I Words inserted (E.W.S) by National Health Service and Community care Act 1990 (c.19, SIF 113:2), s. 66(1), Sch.9 para.6(a)
F6Sch. 1 para. 3 Table Pt. I entry inserted (E.W.) by S.I.1985/39, art.4
F7Sch. 1 para. 3 Table Pt. I: for the words "National health service hospitals" there are substituted (E.W.S) the words "health service hospitals, within the meaning of the National Health Service Act 1977" by National Health Service and Community Care Act 1990 (c. 19, SIF 113:2), s. 66(1), Sch. 9 para. 6(b)
F8Sch. 1 para. 3 Table Pt. I: for the words "National health service hospitals" there are substituted (E.W.S) the words "health service hospitals, within the meaning of the National Health Service Act 1977" by National Health Service and Community Care Act 1990 (c. 19, SIF 113:2), s. 66(1), Sch. 9 para. 6(b)
F9Words inserted by National Health Service Reorganisation Act 1973 (c. 32), Sch. 4 para. 82
F10Sch. 1 para. 3 Table Pt. I words substituted by Health Services Act 1980 (c.53,SIF 113:2), Sch. 1 Pt. I para. 12
F11Words added (E.W.) (N.I.) by National Health Service Act 1977 (c. 49), Sch. 15 para. 22
F12Sch. 1 para. 3 Table Pt. I words substituted by Health Services Act 1980 (c.53,SIF 113:2), Sch. 1 Pt. I para. 12
F13Words added (E.W.) (N.I.) by National Health Service Act 1977 (c. 49), Sch. 15 para. 22
F14Words substituted by virtue of S.I. 1959/1769 (1959 I, p. 1795), art. 2(1), 1968/729 art. 3(2) and 1970/1537 art. 3
F15Sch. 1 para. 3 Table Pt. I words substituted by virtue of S.I.1988/1843, art. 3
F16Words inserted by National Insurance (Old persons' and widows' pensions and attendance allowance) Act 1970 (c. 51), Sch. 2 para. 2 and by Social Security Act 1973 (c. 38), Sch. 27 para. 19(b)
F17Words inserted by Social Security Act 1973 (c. 38), Sch. 27 para. 19(a)
F18Words repealed by Social Security Pensions Act 1975 (c. 60), Sch. 5
F19Sch. 1 para. 3 Table Pt. I Words substituted by virtue of S.I. 1959/1768 (1959 I, p.1793), arts. 2(1), 4(1), 1966/741, arts. 2(1), 3(1), 1966/1015, arts.2(1), 3, 1970/1537, arts. 2(1), 7(4), 1974/692, arts. 2(3), 5(3) and 1983/1127, art.2
F20Sch. 1 para. 3 Table Pt.I words included by virtue of Civil Aviation Act 1982 c.16,SIF 9), Sch. 15 para.3
F21Sch. 1 para. 3 Table Pt. I Words inserted by Legal Aid Act 1988 (c. 34,SIF 77:1), s. 45, Sch. 5 para. 1
F22Sch. 1 para. 3 Table Pt. I Words inserted by Legal Aid Act 1988 (c. 34,SIF 77:1), s. 45, Sch. 5 para. 1
F23Table Pt. II: entries inserted by National Heritage Act 1983 (c. 47, SIF 78), s. 40(1), Sch. 5 para. 3
F24Table Pt. II: entry inserted by S.I. 1990/1765, art. 3(2)
F25Table Pt. II: entry inserted by Coal Industry Act 1987 (c. 3, SIF 86), s. 1(2), Sch. 1 para. 6
F26Entry inserted (E.W.S.) by Employment Protection Act 1975 (c. 71), Sch. 16 Pt. IV para. 6
F27Sch. 1 para. 3 Table Pt. II: entry inserted (1.4.1991) by Environmental Protection Act 1990 (c. 43, SIF 46), s. 128(5), Sch. 6 para. 17; S.I. 1991/685, art. 3
F28Words substituted by Crown Agents Act 1979 (c. 43), s. 32(1), Sch. 6 Pt. I
F29Entry inserted by Crown Agents Act 1979 (c. 43), s. 32(1), Sch. 6 Pt. I
F30Sch. 1 para. 3 Table Pt. II: entry inserted (1.10.1993) by 1993 c. 35, s. 307(1), Sch. 19 para. 34; S.I. 1993/1975, art. 9, Sch. 1
F31Table Pt. II: entry inserted by Data Protection Act 1984 (c. 35, SIF 106:1), s. 3(6), Sch. 2 para. 14
F32Sch. 1 para. 3 Table Pt. II: entries relating to "Employment Service Agency", "Manpower Services Commission" and "Training Services Agency" repealed (E.W.S.) by Employment Protection Act 1975 (c. 71), s. 125, Sch. 18
F33Sch. 1 para. 3 Table Pt. II: entries inserted (6.5.1992) by Further and Higher Education Act 1992 (c. 13), s. 93, Sch. 8 Pt. II para. 68; S.I. 1992/831, art.2, Sch. 1
F34Table Pt. II: entries inserted by National Heritage Act 1983 (c. 47, SIF 78), s. 40(1), Sch. 5 para. 3
F35Sch. 1 para. 3 Table Pt. II: entry inserted (1.4.1991) by Courts and Legal Services Act 1990 (c. 41, SIF 37), s. 125(3), Sch. 18 para. 1(1); S.I. 1990/2484, art. 2, Sch. 2
F36Sch. 1 para. 3 Table Pt. II: entry inserted (1.4.1991) by Courts and Legal Services Act 1990 (c. 41, SIF 37), s. 125(3), Sch. 18 para. 1(1); S.I. 1991/608, art. 2, Sch.
F37Sch. 1 para. 3 Table Pt. II: entries relating to "Employment Service Agency", "Manpower Services Commission" and "Training Services Agency" repealed (E.W.S.) by Employment Protection Act 1975 (c. 71), s. 125, Sch. 18
F38Words in Sch. 1 para. 3 Table Pt. II inserted (25.10.1993) by 1993 c. 39. s. 40, Sch. 6 para. 13; S.I. 1993/2632, art. 2
F39Words substituted by virtue of Fair Trading Act 1973 (c. 41), s. 4(1)
F40Table Pt. II: entry inserted by National Audit Act 1983 (c. 44, SIF 99:1), s. 3(1), Sch. 2 para. 4
F41Sch. 1 para. 3 Table Pt. II: the words "National Coal Board" repealed by Coal Industry Act 1987 (c. 3, SIF 86), s. 10(3), Sch. 3 Pt. II
F42Sch. 1 para. 3 Table Pt. II: entry inserted (1.4.1991) by Environmental Protection Act 1990 (c. 43, SIF 46), s. 128(5), Sch. 6 para. 17; S.I. 1991/685, art. 3
F43Words substituted by Fair Trading Act 1973 (c. 41), Sch. 12
F44Words added by Post Office Act 1969 (c. 48), s. 75(1)
F45Table Pt. II: entries inserted by National Heritage Act 1983 (c. 47, SIF 78), s. 40(1), Sch. 5 para. 3
F46Table Pt. II: entries inserted by National Heritage Act 1983 (c. 47, SIF 78), s. 40(1), Sch. 5 para. 3
F47Sch. 1 para. 3 Table Pt. II: entry inserted (1.10.1991) by Road Traffic Act 1991 (c. 40, SIF 107:2), s. 52, Sch. 5 para. 10 (with s. 79(1)); S.I. 1991/2054, art. 3, Sch.
F48Sch. 1 para. 3 Table Pt. II: entries relating to "Employment Service Agency", "Manpower Services Commission" and "Training Services Agency" repealed (E.W.S.) by Employment Protection Act 1975 (c. 71), s. 125, Sch. 18
F49Table Pt. II: entries inserted by National Heritage Act 1983 (c. 47, SIF 78), s. 40(1), Sch. 5 para. 3
Modifications etc. (not altering text)
C1Sch. 1 Table Pt. 1: reference to Ministry of Agriculture, Fisheries and Food extended by S.I. 1978/272, art. 11(6)
C2Sch. 1 para. 3 Table Pt. II: Public Records Act 1958 shall, as from the appointed day, have effect as if British Telecommunications were included amongst the bodies and establishments set out in Part II of the Table at the end of paragraph 3 of Schedule 1 to that Act by virtue of British Telecommunications Act 1981 (c. 38, SIF 96), ss. 1(2), 56(1) (which amending provisions were repealed by Telecommunications Act 1984 (c. 12, SIF 96), s. 109, Sch. 7 Pt. II (with saving relating to the operation of s. 56 of the 1981 Act in Sch. 5 para. 44))
Marginal Citations
Valid from 30/11/2000
[F503A(1)Her Majesty may by Order in Council amend the Table at the end of paragraph 3 of this Schedule by adding to either Part of the Table an entry relating to any body or establishment—U.K.
(a)which, at the time when the Order is made, is specified in Schedule 2 to the Parliamentary Commissioner Act 1967 (departments, etc. subject to investigation), or
(b)in respect of which an entry could, at that time, be added to Schedule 2 to that Act by an Order in Council under section 4 of that Act (which confers power to amend that Schedule).
(2)An Order in Council under this paragraph may relate to a specified body or establishment or to bodies or establishments falling within a specified description.
(3)An Order in Council under this paragraph shall be subject to annulment in pursuance of a resolution of either House of Parliament.]
Textual Amendments
F50Sch. 1 para. 3A inserted (30.11.2000) by 2000 c. 36, ss. 67, 87(1)(j), Sch. 5 Pt. I para. 4 (with ss. 56, 78)
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