Regulation 6
1. The applicant shall, within six months from the date upon which he receives from the Board notice of its determination not to alter its decision or not to alter it to the satisfaction of the applicant, or within six months of the coming into operation of these Regulations, whichever is later, refer the decision to the Referees by sending a notice to the Secretary setting out:—
(a)the name and address of the applicant; and
(b)the grounds of the reference and in particular in what respects the decision of the Board is alleged to be unsatisfactory.
2.—(1) Upon receiving a notice under the preceding Rule the Secretary shall enter particulars of the reference in the Register of References and shall forthwith send a copy of the notice to the Board and shall inform the Board and the applicant in writing of the number of the reference entered in the register which shall thereafter constitute the title of the reference.
(2) Upon receiving the copy of the notice the Board shall forthwith send to the Secretary and to the applicant a copy of the minute of the decision together with a statement of the reasons for that decision and the facts relied upon to support it.
3. The President, or a chairman to whom a reference has been assigned, may at any time direct either party to the reference to furnish any further particulars which appear to him to be requisite for the determination of the reference and the party so directed shall send the particulars to the Secretary and to the other party within 14 days of the receipt of the direction.
4. The Secretary, on the directions of the President, shall fix the date, time and place of the hearing of a reference and shall not less than 14 days before the date so fixed send to the applicant and to the Board a notice stating the date, time and place.
5. The President, or a chairman to whom a reference has been assigned, may, in any case in which he considers it appropriate, appoint a person or persons having special knowledge or experience in relation to the subject matter of the reference to sit with the Referees as assessor or assessors.
6.—(1) The hearing of a reference shall take place in public, unless the Referees determine at the request of the applicant or of the Board to hear the reference in private, but a member of the Council on Tribunals or of the Scottish Committee of the Council shall be entitled to attend the hearing of any reference in private in his capacity as such member.
(2) If the applicant or the Board desires to submit representations in writing for consideration at the hearing the party concerned shall send such representations to the Secretary not less than 7 days before the hearing and shall at the same time send a copy thereof to the other party.
7.—(1) The applicant may appear at the hearing and may be heard in person or be represented by counsel or solicitor or by any other person.
(2) The Board may appear at the hearing and may be represented by any member or officer thereof or by counsel or solicitor.
8.—(1) The applicant and the Board shall be entitled to make opening statements, to call witnesses, to cross-examine any witnesses called by the other party and to address the Referees.
(2) The applicant may if he so desires give evidence on his own behalf.
(3) If either or both parties fail to appear or to be represented at the time and place fixed for the hearing of a reference, the Referees may dispose of the reference in the absence of such party or parties or may adjourn the hearing to a later date;
(4) The Referees may require any witness to give evidence on oath or affirmation, and for that purpose may administer an oath or affirmation in due form.
9.—(1) The determination of the Referees may be made by a majority and, if in accordance with regulation 5(3) the Referees shall be constituted of two persons only, the chairman shall have a second or casting vote.
(2) The determination of the Referees shall be recorded in a document signed by the chairman which shall contain the reasons for the decision and shall where appropriate include a direction requiring the Board to alter their decision in such manner as may be specified in the direction and it shall be the duty of the Board to comply with the said direction.
(3) The clerk to the Referees shall transmit the document signed by the chairman to the Secretary who shall as soon as may be enter it in the Register of References and shall send a copy of the entry to each of the parties.
(4) The Register of References shall be kept at the Office of the Referees and shall be open to the inspection of any person without charge at all reasonable hours.
(5) A chairman shall have power by certificate under his hand to correct any clerical mistake or error in a determination of the Referees arising from any accidental slip or omission.
(6) A copy of any decision so corrected shall be sent with the certificate of the chairman to the Secretary who shall thereupon enter the correction in the Register of References and shall send a copy of the correct entry to each of the parties.
10.—(1) The Referees may if they think fit:—
(a)extend the time appointed by these Rules for doing any act notwithstanding that the time appointed may have expired;
(b)postpone the date or time fixed for, or adjourn the hearing of any reference;
(c)if the applicant shall at any time give notice of the abandonment of his reference, dismiss the reference;
(d)if the applicant and the Board agree in writing upon the terms of a decision to be made by the Referees, decide accordingly.
(2) In sitting to hear any reference the Referees shall seek to avoid formality in their proceedings so far as it appears to them to be appropriate to do so.
(3) Subject to the provisions of these Rules the Referees may regulate their own procedure.
(4) Any act, other than the hearing and determination of a reference, required or authorised by these Rules to be done by the Referees may be done by, or on the direction of, the chairman of the Referees to whom a reference has been assigned or by the President.
11.—(1) An application to the Referees for an extension of the time appointed by these Rules for doing any act shall be addressed to the Secretary and may be made by a party either before or after the expiration of the time so appointed.
(2) Either party may at any time apply to the Referees for directions on any matter arising in connection with a reference.
(3) An application under the foregoing provisions of this Rule or for an extension of the time for referring a decision of the Board shall be made by sending to the Secretary in duplicate a notice which where appropriate shall state the title of the reference and shall set out the grounds of the application.
12.—(1) Any notice required by these Rules shall be in writing, and all notices and documents required or authorised by these Rules to be sent or given to any person may be sent by the recorded delivery service or delivered—
(a)in the case of a document directed to the Secretary, to the Office of the Referees;
(b)in the case of a document directed to a Board, to the office of the Board;
(c)in the case of a document directed to the applicant, to his address for service specified in any notice given under these Rules, or to his last known address or place of business in the United Kingdom or, if the applicant is a company, to the company's registered office;
and if sent or given to the authorised representative of the applicant or the Board shall be deemed to have been sent or given to him or the Board as the case may be.
(2) The applicant may at any time by notice to the Secretary to the Referees and to the Board change his address for service under these Rules.