The Education (Grant-maintained Special Schools) (Initial Governing Instruments) Regulations 1994

Annual report to parents

11.—(1) The Governing Body shall prepare, once in every school year, a report (“the governors' report”) containing—

(a) a summary of the steps taken by the Governing Body in the discharge of their functions during the period since their last report; and

(b) the information referred to in paragraph (2) below.

(2) Subject to paragraph (6) below, the governors' report shall—

(a) be as brief as is reasonably consistent with the requirements as to its contents;

(b) give details of the date, time and place for the next annual parents' meeting and its agenda;

(c) indicate that the purpose of that meeting will be to discuss both the governors' report and the discharge by the Governing Body and the Head Teacher of their functions in relation to the School;

(d) report on the consideration which has been given to any resolutions passed at the previous such meeting;

(e) give the name of each governor and indicate what category of governorship he holds;

(f) give, in relation to each governor other than the Head Teacher, the date on which his term of office comes to an end;

(g) name, and give the address of, the chairman of the Governing Body and the Clerk of the Governing Body;

(h) where the School is not established in a hospital, give such information as is available to the Governing Body about arrangements for the next election of parent governors;

(i) give such information in relation to public examinations as is required to be published in accordance with regulations made under section 153(1) of the 1993 Act;(1)

(j) describe what steps have been taken by the Governing Body to develop or strengthen the School’s links with the community (including links with the police);

(k) give particulars of the dates of the beginning and end of each school term and of each holiday for the school year immediately following the school year in which the report has been prepared; and

(l) provide a summary of any changes to the information contained in the school prospectus since it was last published.

(3) The Governing Body may produce their report in such language or languages (in addition to English) as they consider appropriate.

(4) The Governing Body shall take such steps as are reasonably practicable to secure that—

(a) the registered parents of all registered pupils at the school and all persons employed at the School are given (free of charge) a copy of the governors' report;

(b) copies of the report are available for inspection (at all reasonable times and free of charge) at the School; and

(c) subject to paragraph (6) below, copies of the report are given to parents in accordance with sub-paragraph (a) above not less than two weeks before the annual parents' meeting at which that report is to be considered.

(5) There shall be annexed to any copy of the governors' report made available for inspection in accordance with paragraph (4)(b) above the audited accounts of the School for the financial year ending with 31st March in the school year immediately preceding the school year in which the report is prepared.

(6) The requirements imposed by paragraph (2)(b) to (d) and paragraph (4)(c) above shall not apply where in accordance with Article 12(10) or (11) the Governing Body have determined to refrain from holding the next annual parents' meeting.

(7) The Governing Body shall furnish the Secretary of State with a copy of any governors' report produced by them.

(8) In paragraph (5) above, “financial year” means a period of twelve months ending with 31st March.

(1)

See the Education (Special Educational Needs) (Information) Regulations 1994 (S.I. 1994/1048).