The Education (School Information) (Wales) Regulations 1994

Time and manner of publication of information by governing bodies about their schools

9.—(1) This regulation applies in relation to the publication by the governing body of a maintained school of—

(a) information in relation to the school specified in Schedule 2 (including such information which is being published by the authority on the governing body’s behalf pursuant to section 8(6) of the 1980 Act); and

(b) in relation to a voluntary aided school, particulars of the arrangements mentioned in section 8(2) and (3) of the 1980 Act (except where those particulars are being published by the authority on the governing body’s behalf pursuant to section 8(6) of the 1980 Act).

(2) Subject to paragraphs (4) and (5), such information and particulars—

(a) shall be published collectively in the form of a single document to be known as the school prospectus; and

(b) copies of the school prospectus shall be distributed without charge to parents on request and made available at the school for reference by parents and other persons.

(3) Such information and particulars shall be published during the publication school year and, except in the case of a primary school (other than a middle school deemed to be a primary school) or of a special school, not later than six weeks before whichever is the earlier of the following dates—

(a) the date by which an application for admission to that school in respect of the admission school year should be made in accordance with the arrangements for admission to that school; or

(b) the date up to which parents may express a preference for a school in respect of the admission school year.

(4) In the case of the particulars referred to in paragraph (1)(b) above, those particulars shall also be published separately by—

(a) their being distributed without charge to parents of pupils at LEA maintained schools, other than special schools, who, in the publication school year, are in the final year at such schools and who might transfer to the school publishing the particulars; and

(b) the relevant authority being provided with such copies as they may request (in writing) for distribution to their offices and to public libraries and schools for reference by parents and other persons.

(5) In the case of that part of the particulars referred to in paragraph (1)(b) above as comprises particulars of the governing body’s arrangements under Section 7(2) of the 1980 Act (appeals against admission decisions) and mentioned in section 8(2)(b) of that Act, that part of those particulars shall also be published by being set out in any document containing a notification to parents of a decision referred to in section 7(2) of that Act refusing their child admission to a school for which the parents have expressed a preference in accordance with arrangements made under section 6(1) of that Act;

(6) Where the information referred to in paragraph (1)(a) is being published by the relevant authority, the information shall be supplied to them by the governing body and shall be published without material alteration.

(7) In the case of a special school the information referred to in paragraph (1)(a) shall also be published by copies being made available at the offices of the relevant authority for distribution without charge to parents on request and for reference by parents and other persons.