Keeping and retention of records by a collector and by a processor
11.—(1) This regulation applies where a farmer claims a compensatory payment in respect of land set aside for non-food purposes, other than non-rotational set-aside land used for the production of multiannual raw materials in accordance with the provisions of Commission Regulation 2595/93.
(2) A collector shall keep records of the quantity of all specified raw materials produced on that land, which he has purchased and sold for processing, and the names and addresses of all subsequent buyers or processors to whom he has sold those specified raw materials.
(3) A collector shall retain the records referred to in paragraph (2) above for the shorter of—
(a)three years from the date on which he delivers to a processor the specified raw materials to which those records relate, with a view to their being processed to obtain one or more of the products mentioned in Annex II to Commission Regulation 334/93; or
(b)seven years from the date of creation of those records.
(4) A processor shall keep records showing on a daily basis in relation to specified raw materials so produced—
(a)the quantity of all specified raw materials purchased by him for processing;
(b)the quantity of specified raw materials processed by him together with the quantity and type of products and by-products obtained from the processing;
(c)the losses of specified raw materials resulting from processing;
(d)the quantity of specified raw materials destroyed, if any, together with the reason for such destruction;
(e)the quantity and type of products and by-products sold or otherwise disposed of by him and the price obtained; and
(f)the names and addresses of all subsequent buyers or processors to whom he sells the specified raw materials or products or by-products of processing.
(5) A processor shall retain the records referred to in paragraph (4) above for two years from the date on which he processes, destroys, sells or otherwise disposes of, as the case may be, specified raw materials to which those records relate.