The Police Act 1997 (Provisions in relation to the NCIS Service Authority) Order 1998

PART B MEETINGS AND PROCEEDINGS OF THE AUTHORITY AND ITS COMMITTEES

Meetings and proceedings of the Authority and its committees

B1.  The provisions of Schedule 1 to this Order shall have effect with respect to the meetings and proceedings of the Authority and its committees.

Duty to adopt certain procedural standing orders

B2.—(1) No later than the first meeting of the Authority falling after the day on which this Order comes into force, the Authority shall, in respect of the recording of votes, and signing of minutes, of the Authority—

(a) make standing orders incorporating the provisions set out in paragraph (2) below, or provisions to the like effect, and

(b) modify any existing standing orders in so far as necessary to conform with those provisions.

(2) The provisions referred to in paragraph (1) above are—

(a) Where immediately after a vote is taken at a meeting of a relevant body any member of that body so requires, there shall be recorded in the minutes of the proceedings of that meeting whether that person cast his vote for the question or against the question or whether he abstained from voting.

(b) Where in relation to any meeting of the Authority the next such meeting is a meeting called under paragraph 3 (extraordinary meetings) of Schedule 1 to this Order, the next following meeting of Authority (being a meeting called otherwise than under that paragraph) shall be treated as a suitable meeting for the purposes of paragraph 9(1) and (2) (signing of minutes) of the Schedule.

(3) In paragraph (2)(a) above “relevant body” means the Authority or a committee of the Authority.

Evidence of resolutions and minutes of proceedings etc.

B3.—(1) A document which—

(a) purports to be a copy of—

(i) a resolution, order or report of Authority, or

(ii) the minutes of the proceedings at a meeting of the Authority; and

(b) bears a certificate purporting to be signed by the proper officer of the Authority or a person authorised in that behalf by him or the Authority and stating that the resolution was passed or the order or report was made by the Authority on a date specified in the certificate or, as the case may be, that the minutes were signed in accordance with paragraph 9 of Schedule 1 to this Order,

shall be evidence in any proceedings of the matters stated in the certificate and of the terms of the resolution, order, report or minutes in question.

(2) In paragraph (1) above, references to the Authority, except the first and second references in sub-paragraph (b), include references to a committee or sub-committee of the Authority.

(3) A document which—

(a) purports to be a copy of an instrument by which the proper officer of the Authority appointed a person to be an officer of the Authority or authorised a person to perform functions specified in the instrument; and

(b) bears a certificate purporting to be signed as mentioned in paragraph (1)(b) of this article and stating that the document is a copy of the instrument in question,

shall be evidence in any proceedings of the fact that the instrument was made by the said proper officer in the terms of the instrument.