PART IV EMPLOYER REQUIREMENTS
Exemptions from employer access and consultation requirementsF2522
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Definition of relevant employeesF2423
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Payroll deduction of contributions24
1
F1Subject to paragraphs (2) and (2A), where an employee requests an employer to F27... vary (but not cease) deductions of the employee’s contributions to a qualifying scheme from his remuneration (“the request"), the employer must comply with the request as soon as possible, but no later than F2the end of—
a
the pay period following that in which the request is made; or
b
where the request relates to a pay period later than the one following that in which the request is made, that later pay period.
2
Where an employee makes the request within 6 months of requesting the same employer to F17vary deductions of the employee’s contributions to a qualifying scheme from the employee’s remuneration, the employer need not comply with the request but, where he does not do so, he must give notice to the employee in writing—
F3a
that—
i
he is not complying with the request; and
ii
the reason he is not complying with it is that it was made within 6 months of the employee requesting him to F17vary such deductions and the employer is permitted by these Regulations not to comply with it in such circumstances;
b
c
informing him that—
i
F62A
Where the trustees or manager of the scheme in relation to which the request is made inform the employer that they will refuse, in accordance with regulation 17, to accept payment—
a
of a contribution to which the request relates, the employer need not comply with the request so far as the request relates to that contribution;
b
of contributions of a particular type, the employer need not comply with the request so far as the request relates to a contribution of that particular type.
2B
Where the employer, on a ground mentioned in paragraph (2A), does not comply with the request, he must give notice to the employee in writing—
a
that, and of the extent to which, he is not complying with the request;
b
that the reason he is not complying with the request to that extent is that—
i
the trustees or manager have informed the employer that they will refuse, in accordance with regulation 17, to accept payment of a contribution to which the request relates or of contributions of a particular type; and
ii
the employer is permitted by these Regulations not to comply with the request so far as the request relates to that contribution or to a contribution of that particular type;
c
where the trustees or manager cite to the employer the ground of refusal in regulation 17 on which they will rely to refuse that contribution or contributions of that particular type, informing him that the trustees or manager have cited that ground of refusal in relation to that contribution or to contributions of that particular type; and
d
informing him that—
i
he may require the employer to cease such deductions (if deductions are being made at the time of the request) but, if the employee makes such a request, the employer is not required to comply with any further request to make such deductions F18...; and
ii
the employee may F22be able to make payments, (subject to the trustees or manager refusing to accept them as permitted by or under these Regulations) at a rate of his choosing, directly to the qualifying scheme.
F73
Where an employee requests an employer to cease to make deductions from the employee’s remuneration on account of contributions to a qualifying scheme, the employer must—
a
comply with that request as soon as possible, but no later than the end of—
i
the pay period following that in which that request is made; or
ii
where that request relates to a pay period later than the one following that in which that request is made, that later pay period; F20...
F29b
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F324
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5
Where an employer is notified that a stakeholder pension scheme that has been designated by him for the purposes of section 3(2) of the Act has commenced winding-up, the employer must immediately cease making deductions from the employee’s remuneration on account of contributions to that scheme and notify the employee in writing as soon as is practicable that those deductions have ceased.
F285A
Where an employer has withdrawn their designation of a stakeholder pension scheme that has been designated by him for the purposes of section 3(2) of the Act for reasons beyond their control, the employer must immediately cease deducting contributions from the employee’s remuneration and notify the employee in writing as soon as is practicable that designation of that scheme has been withdrawn and deduction of contributions has ceased.
5B
Where an employer—
a
is notified that a stakeholder pension scheme that has been designated by the employer for the purposes of section 3(2) of the Act has commenced winding up; or
b
withdraws designation of a stakeholder pension scheme that has been designated by the employer for the purposes of section 3(2) of the Act for reasons beyond the employer’s control,
the employer need not comply with the requirement in section 3(5) of the Act.
F86
Any notice to be given under any of paragraphs F26(2) and (2B) must be given prior to the end of—
a
the pay period following that in which the request to which the notice relates is made; or
b
where that request relates to a pay period later than the one following that in which that request is made, that later pay period.
7
In this regulation F23... references, in relation to an employer, to an employee are references to a relevant employee of that employer where that relevant employee is a member of a qualifying scheme.
Disclosure of information to relevant employees25
1
Where an employee for the first time requests an employer F9to make (but not vary or cease) deductions of the employee’s contributions to a qualifying scheme from his remuneration, the employer must, within 2 weeks of receiving that request, give notice in writing to the employee containing the information referred to in paragraph (2).
2
The information to be provided under paragraph (1) is—
a
the manner in which the employer will accept requests to make, vary or cease such deductions;
b
advice that, where an employee requests an employer to make or vary deductions of the employee’s contributions to a qualifying scheme from the employee’s remuneration, the employer need not comply with that request F16within—
i
F10. . . 6 months of the date of any previous request to make, vary or cease such deductions; or
ii
where the employer is agreeable to complying with the request within a lesser period than 6 months of a previous request, that lesser period;
c
d
advice that, where the employer is required to comply with a request to make, vary or cease such deductions, F13that request will be complied with as soon as possible but no later than F14the end of—
a
the pay period following that in which that request is made; or
b
where that request relates to a pay period later than the one following that in which that request is made, that later pay period.
F15and
e
advice that—
i
the trustees or manager of the scheme may refuse to accept a contribution if accepting it would contravene the scheme’s F31tax-registration;
ii
if the instruments establishing the scheme allow it, the trustees or manager may also refuse to accept payments of less than £20; and
iii
where an employee requests an employer to make or vary deductions of the employee’s contributions to a qualifying scheme from the employee’s remuneration, the employer need not comply with that request so far as that request relates to any particular contribution, if the trustees or manager of the scheme inform the employer that they will refuse, in accordance with the regulation which allows them to refuse payments on the grounds referred to in sub-paragraphs (i) and (ii) (and on other grounds), to accept that contribution or contributions of that particular type.