The Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000

Recording of executive decisions made at meetings

3.—(1) As soon as reasonably practicable after a private meeting or a public meeting of a decision making body at which an executive decision has been made, the proper officer, or in the event that the proper officer is not present at that meeting, the person presiding, shall ensure that a written statement is produced in respect of every executive decision made at that meeting which must include the information specified in paragraph (2).

(2) The statement referred to in paragraph (1) must include;

(a) a record of the decision;

(b) a record of the reasons for the decision;

(c) details of any alternative options considered and rejected by the decision making body at the meeting at which the decision was made;

(d) a record of any conflict of interest in relation to the matter decided which is declared by any member of the decision making body which made the decision; and

(e) in respect of any declared conflict of interest, a note of any dispensation granted by the local authority’s standards committee.

(3) For the purposes of paragraph (1) of this regulation “person presiding” means the person actually presiding, or the person nominated to preside, at that meeting.

(4) Executive decisions made by decision making bodies are prescribed decisions for the purposes of section 22(3) of the 2000 Act (duty to keep written records of private meetings).