SCHEDULE 4F1Provisions derived from the Income Tax Acts and the Income Tax (Pay As You Earn) Regulations 2003
PART IV ASSESSMENT AND DIRECT COLLECTION
Direct collection involving deductions working sheets31
1
2
The employee to whom a deductions working sheet has been issued under sub-paragraph (1) shall record on that working sheet his name, national insurance number and category letter indicated by F11HMRC, and whenever, in respect of an employment such as is specified in paragraph 30, the employee receives any F2general earnings during the year for which the deductions working sheet was issued, he shall also record on that working sheet the amount of the F2earnings, the date on which he received them, and the earnings-related contributions payable by him in respect of those F2earnings .
3
4
If, by the time specified in sub-paragraph (3), the employee has paid no amount of earnings-related contributions to F11HMRC in respect of the F4general earnings mentioned in that sub-paragraph, and F11HMRC is unaware of the amount, if any, which the employee is liable so to pay, or if an amount has been paid but F11HMRC is not satisfied that it is the full amount which the employee is liable to pay to him in respect of those F4earnings, sub-paragraph (5) applies.
5
If this sub-paragraph applies, F11HMRC may give notice to the employee requiring him to render, within the time limited in the notice, a return in the prescribed form containing particulars of all F5general earnings received by him during the period specified in the notice and such other particulars affecting the calculations of the earnings-related contributions payable in respect of the F5earnings in question as may be specified in the notice, and in such a case the provisions of—
a
paragraph 14 regarding the ascertaining and certifying by F11HMRC of earnings-related contributions payable by an employer, and
b
paragraph 16 regarding the recovery of those contributions.
shall apply with the necessary modifications for the purposes of ascertaining, certifying and recovering the earnings-related contributions payable by the employee.
6
If the employee ceases to receive F6general earnings falling within sub-paragraph (2), he shall immediately render to F7F11HMRC, in such form as they may prescribe , a return showing such particulars as they may require for the identification of the employee, the year to which the return relates, the appropriate category letter, the last date on which he received any such F6earnings, the total of those F6earnings and the earnings-related contributions payable from the beginning of the year to that date.
7
F8Before 20th May following the end of the year, the employee shall (unless sub-paragraph (6) has applied) render to F9F11HMRC, in such form as they may prescribe, a return showing such particulars as they may require for the identification of the employee, the year to which the return relates, the total of the F10general earnings and earnings-related contributions payable during the year, together with the appropriate category letter, and the provisions of paragraph 22(5) regarding the certification and recovery of earnings-related contributions remaining unpaid by an employer for any year shall apply in the case of any earnings-related contributions remaining unpaid by the employee.
F127A
Where a liability arises to pay contributions in respect of retrospective earnings relating to a closed tax year, the employer shall render a replacement return for the closed tax year before 20th May following the end of the year in which the relevant retrospective contributions regulations came into force in accordance with sub-paragraph (7), setting out the revised earnings and earnings-related contributions.
7B
Where sub-paragraph (7A) applies, the employer shall amend the relevant deductions working sheet or where necessary prepare one in accordance with sub-paragraph (2)
8
The employee shall retain deductions working sheets issued under sub-paragraph (1) for not less than three years after the end of the year to which they relate.
9
F14Section 98A of the Taxes Management Act 1970 (special penalties in the case of certain returns) and Schedule 24 to the Finance Act 2007 (penalties for errors) as that Schedule applies to income tax returns as modified by the provisions of paragraph 7 to Schedule 1 to the Act, shall apply in relation to the requirement to make a return contained in sub-paragraphs F13(6), (7) and (7A).
Sch. 4 heading substituted (6.4.2004) by The Social Security (Contributions, Categorisation of Earners and Intermediaries) (Amendment) Regulations 2004 (S.I. 2004/770), regs. 1(1), 29(2)