The Representation of the People (England and Wales) Regulations 2001

[F1Interpretation and edited registerE+W

Textual Amendments

Interpretation and application of Part VI etcE+W

92.—(1) In this Part “register” includes—

(a)any part of the register referred to, and

(b)(except in [F2regulations 93 and 93A] and in the context of the supply by the registration officer of the register and notices altering the register), any notice altering the register which is published under section 13A(2) [F3,13AB(2)] or 13B(3) [F4, (3B) or (3D)] of the 1983 Act.

(2) In this Part—

(a)“enactment” has the same meaning as in section 17(2) of the 2000 Act, F5...

(b)“processor” means any person who provides a service which consists of putting information into data form or processing information in data form and any reference to a processor includes a reference to his employees.

[F6(ba)“relevant requirement” means the requirement under Article 89 of [F7the UK GDPR], read with section 19 of the Data Protection Act 2018, that personal data processed for Article 89 GDPR purposes must be subject to appropriate safeguards.]

F8(c). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

F8(d). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(3) In this Part, any reference to an employee of any person who has access to a copy of the full register shall be deemed to include any person working or providing services for the purposes of that person or employed by or on behalf of, or working for, any person who is so working or who is supplying such a service.

(4) Where any person has been supplied with a copy of a register of electors pursuant to the Representation of the People (Scotland) Regulations 2001, or the Representation of the People (Northern Ireland Regulations 2001, that person shall be under the same duties and obligations and subject to the same penalties in relation to the copy supplied as he would have been under had that copy been supplied to him pursuant to these Regulations (and, accordingly, where that copy is a copy of a full register he shall be under the same duties, obligations and penalties that he would have been under had he been supplied with a copy of a full register pursuant to these Regulations).

(5) Subject to any direction of the Secretary of State under section 52(1) of the 1983 Act, any duty on a registration officer to supply data under this Part imposes only a duty to supply data in the form in which he holds it.

(6) The registration officer shall not supply data which includes information not included in the printed version of the full register otherwise than under a provision in an enactment.

(7) Any person who has obtained [F9or is entitled to obtain] a copy of the full register under regulations [F1097(5), 97A(7),] 98, 100, 101, 103, 105, 106, 109, [F11109A(9),] 113 or 114 may—

(a)supply a copy of the full register to a processor for the purpose of processing the information contained in the register,

(b)procure that a processor processes and provides to them any copy of the register which the processor has obtained under these Regulations,

for use in respect of the purposes for which that person is entitled to obtain such copy or information (as the case may be).

F12(8) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(9) The processor may not disclose the full register or the information contained in it except to the person who supplied it to the processor or an employee of that person or a person who is entitled to obtain a copy of the full register under these Regulations or any employee of such a person.

(10) The restrictions contained in regulations 94(3), 95(2), [F1397(6), 97A(8),] 98(9), 100(3), 101(6), 103(3), 104(3), 105(4), 106(3), [F14107(3)], 107(8), 108(5) [F15, 109(3) and 109A(10)] below apply to a person to whom the full register, or any information contained in it (that is not contained in the edited register) has been supplied or disclosed under those paragraphs as they apply to the person to whom those regulations apply.

Textual Amendments

Modifications etc. (not altering text)

Edited version of registerE+W

93.—(1) At the time when the registration officer publishes a version of the register under section 13(1) or (3) of the 1983 Act, (“the full register”), he shall also publish a version of the register under this regulation (“the edited register”).

(2) The edited register shall omit the name and address of any elector whose details are included in the full register, if a request has been duly made [F16to the registration officer in accordance with regulation 26 or regulation 93A by that elector] for his name and address to be excluded from the edited register.

[F17(2A) The edited register shall omit all anonymous entries in the register, and any information relating to them.]

[F18(3) In other respects the edited register shall be identical to the full register (and, accordingly, shall include any mark or date which is required to be recorded against the name of any elector), except that it shall take account of alterations in respect of which the registration officer has issued a notice under section 13A of the 1983 Act.

(3A) The registration officer must publish a revised version of the edited register incorporating any alterations which are required to be made by virtue of a request under either regulation 26 or regulation 93A and any alterations to the edited register in respect of which the registration officer is required to issue a notice under section 13A of the 1983 Act.

(3B) The registration officer must publish the revised version of the edited register in accordance with paragraph (3A)—

(a)on the first day of the month which follows the date the request was received or, if the first day of the month is less than 14 days after the date the request was received, on the first day of the month immediately following that month; or

(b)on the day the registration officer is required to publish the notice of alteration in accordance with section 13A;

whichever is appropriate.

(3C) Where no alterations are required to be made the duty in regulation 93(3A) does not apply.]

(4) Notwithstanding the omission of names and addresses in accordance with paragraph (2), regulation 41 above shall apply to the edited register as it applies to the full register.

(5) Unless the contrary intention appears, any reference in these Regulations to the register is to the full register.

(6) The manner in which each revised version of the edited register is to be published under this regulation is—

(a)by the registration officer making a copy of it available for inspection at his office; and

(b)by such other means (if any) as he thinks appropriate.

(7) Each revised version of the edited register shall be kept published until the coming into force of the next revised version of it.]

Textual Amendments

Modifications etc. (not altering text)

[F19Notifying registration officer of change to edited register preferenceE+W

93A.—(1) A person must make a request to the registration officer for the area in which the person resides if that person wishes to be included in or omitted from the edited register otherwise than in accordance with an application under regulation 26.

(2) A person making a request under paragraph (1) must provide the registration officer with the person’s full name, address and an indication of whether the person wishes to be included in or omitted from the edited register.

F20(3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(4) Where a person has made a request in accordance with paragraph (1), the registration officer [F21may] notify the person in writing of the following—

(a)confirmation that the person has requested that they are included in or omitted from the edited register;

(b)when a revised version of the edited register reflecting the request will be published under regulation 93(3A);

(c)the manner in which the person may contact the registration officer if this information is not correct.]

Textual Amendments