The Representation of the People (England and Wales) Regulations 2001

[F1Supply of free copy of full register etc to [F2Statistics Board] and restrictions on useE+W

99.—(1) Each registration officer shall supply, free of charge and on publication, one copy of—

(a)any revised version of the register published under section 13(1) or (3) of the 1983 Act,

(b)any notice setting out an alteration to the register published under section 13A(2) [F3,13AB(2)] or 13B(3) [F4, (3B) or (3D)] of that Act, and

(c)any list of overseas electors,

to the [F5Statistics Board] (in this regulation referred to as [F5“the Board”]).

(2) In paragraph (1) the duty to supply is a duty to supply in data form unless, prior to publication, [F6the Board] has requested in writing a printed copy instead.

(3) [F7Subject to paragraph (6)] no person employed by [F8the Board] may—

(a)supply a copy of the full register other than to another such person;

(b)disclose any information contained in it (that is not contained in the edited register) otherwise than in accordance with paragraph (4) below; or

(c)make use of any such information other than for statistical purposes.

(4) [F9Subject to paragraph (6)] no information which is contained in the full register and not in the edited register may be disclosed otherwise than—

(a)by allowing a person using the premises of [F10the Board] to inspect it under supervision, and

(b)by publishing information about electors which does not include the name or address of any elector.

[F11(4A) Where a copy of the full register is made available by providing the register on a computer screen or otherwise in data form, [F12the Board] shall ensure that the manner in, and equipment on, which that copy is provided do not permit any person consulting that copy to—

(a)search it by electronic means by reference to the name of any person; or

(b)copy or transmit any part of that copy by electronic means.]

(5) A person who inspects the full register [F13, whether a printed copy or in data form,] may not—

(a)make copies of any part of it, or

(b)record any particulars included in it,

otherwise than by means of hand-written notes.

[F14(6) A person employed by [F15the Board] is not prohibited from supplying a copy of, or disclosing information contained in, a version of the full register where—

(a)more than ten years have expired since that version of the register was first published in accordance with regulation 43; and

(b)the supply or disclosure is for [F16Article 89 GDPR purposes in accordance with the relevant requirement].

(7) No person who obtains a copy of the full register or to whom information contained in it that is not contained in the edited register is disclosed under the circumstances described in paragraph (6) may—

(a)supply a copy of it,

(b)disclose any such information, or

(c)make use of any such information,

otherwise than for [F16Article 89 GDPR purposes in accordance with the relevant requirement].]]

Textual Amendments

F16Words in reg. 99(6)(7) substituted (25.5.2018) by Data Protection Act 2018 (c. 12), s. 212(1), Sch. 19 para. 262 (with ss. 117, 209, 210); S.I. 2018/625, reg. 2(1)(g)