http://www.legislation.gov.uk/id/uksi/2001/497/part/III

PART IIIREGISTRATION

The register

Separate part of register for each parliamentary polling districtI338

1

The register shall be framed in separate parts for each parliamentary polling district.

2

Where a parliamentary polling district is contained in more than one electoral area, there shall be a separate part of the register for each part of the polling district contained in each electoral area.

Different letter, number or combination of letter and number for each parliamentary polling districtI439

There shall be a different letter or letters, number or numbers, or combination of letter and number or letters and numbers in the register for each parliamentary polling district and such letter or letters, number or numbers, or combination shall form part of an elector’s number in the register.

Qualifying addresses which are not included in the registerI240

1

Section 9(2)(b) of the 1983 Act27 (which requires each register of parliamentary or local government electors to contain the qualifying addresses of the persons registered in it) does not apply to an address–

a

to which paragraph (2) or (3) below applies, or

b

which is specified in an overseas elector’s declaration in accordance with section 2(4)(b) or (c)(ii) of the 1985 Act28.

2

This paragraph applies to an address where it appears to the registration officer that–

a

a service voter in his service declaration, or

b

a person who has made a declaration of local connection,

has given that address in such a declaration as an address–

i

at which he has resided, but

ii

which is not an address at which he is or would be residing but for the circumstances entitling him to make such a declaration.

3

This paragraph applies to an address given in a declaration of local connection in accordance with section 7B(4)(b) of the 1983 Act29.

Order of namesI741

1

Subject to paragraphs (2) and (3) below, the names and addresses of each separate part of the register shall be arranged in street order.

2

If the registration officer determines for any part of the register that street order is not reasonably practicable, the names and addresses shall be arranged in alphabetical order or partly in street order and partly in alphabetical order.

3

The names of each person whose qualifying address is not contained in a register by virtue of regulation 40 above shall be grouped together in alphabetical order–

a

at the end of that part of the register to which the address relates;

b

beneath the heading “Other electors”, and

c

without giving that address.

Marking of namesI842

1

Where no mark appears against a person’s name in the register of electors, this indicates that he is registered in the registers of parliamentary and local government electors.

2

To indicate that a relevant citizen of the Union is registered only in the register of local government electors, the letter “G” shall be placed against his name.

3

To indicate that such a citizen is registered in both that register and the register of such citizens registered as European Parliamentary electors, the letter “K” shall be placed against his name.

4

To indicate that such a citizen is registered only in the register of citizens registered as European Parliamentary electors, the letter “U” should be placed against his name.

5

To indicate that any other person is registered only in the register of local government electors, the letter “L” shall be placed against his name.

6

To indicate that an overseas elector is registered only in the register of parliamentary electors, the letter “F” shall be placed against his name.

7

To indicate that a European Parliamentary overseas elector is registered only in the register of such electors, the letter “E” shall be placed against his name.

Publication of registerI543

F21

The manner in which each revised version of the full register is to be published under section 13(1) and (3) of the 1983 Act is by the registration officer–

a

making a copy of it available for inspection under supervision–

i

at his office, and

ii

at such places, if any, in his registration area as allow members of the public in that area reasonable facilities for that purpose; and

b

supplying copies of it in accordance with Part VI of these Regulations.

1A

Where a copy of the full register is made available under paragraph (1)(a) above by providing the register on a computer screen or otherwise in data form, the registration officer shall ensure that the manner in, and equipment on, which that copy is provided do not permit any person consulting that copy to–

a

search it by electronic means by reference to the name of any person, or

b

copy or transmit any part of that copy by electronic, or any other, means.

2

The revised version of the register shall be kept published until the coming into force of the next revised version of it.

Information about registerI644

1

As soon as practicable after the publication of a revised version of the register under section 13(1) of the 1983 Act, the registration officer shall supply to the Secretary of State, the Scottish Ministers and the Registrar General of Births, Deaths and Marriages for Scotland, a document setting out the information about electors which is required by paragraphs (2) to (4) below.

2

The document referred to in paragraph (1) above shall state the name of the constituency (and, if only part of the constituency is situated in the area for which the registration officer acts, that fact) and shall list the following total numbers of electors in that constituency or part thereof, namely–

a

parliamentary electors (including those referred to in sub-paragraph (d) below);

b

local government electors (including those referred to in sub-paragraph (d) below);

c

those local government electors who are ineligible to vote at parliamentary elections; and

d

those registered in pursuance of section 4(5) of the 1983 Act31.

3

The document referred to in paragraph (1) above shall set out separately as respects those electors referred to in sub-paragraphs (a) and (d) of paragraph (2) above the following totals, namely–

a

those registered by virtue of residence at a qualifying address;

b

those registered in pursuance of a service declaration;

c

those registered in pursuance of an overseas elector’s declaration; and

d

those registered in pursuance of a declaration of local connection.

4

The document referred to in paragraph (1) above shall in respect of each relevant area in the constituency state–

a

its name or number;

b

the letters, numbers or combinations, referred to in regulation 39 above for each parliamentary polling district in each relevant area (or part thereof); and

c

if only part of the relevant area is situated in the constituency, that fact;

and shall list the following total numbers of electors in that area (or part thereof) namely–

i

parliamentary electors (including those referred to in sub-paragraph (ii)) below;

ii

those registered by virtue of section 4(5) of the 1983 Act; and

iii

those local government electors who are ineligible to vote at parliamentary elections.

5

In paragraph (4) above “relevant area” means an electoral ward in terms of section 5(5) of the Local Government etc. (Scotland) Act 199432.

Preparation and publication of list of overseas electorsI145

1

The registration officer shall prepare a list of the names of each person who appears to him to be entitled to be registered in pursuance of an overseas elector’s declaration (“the list of overseas electors”); and shall include in that list the address specified in that declaration in accordance with section 2(4) of the 1985 Act and regulation 18(1) above.

2

In respect of each constituency which is wholly or partly comprised in the area for which the registration officer acts there shall be a separate part of the list of overseas electors; and the names of the persons included in each part shall be listed in alphabetical order.

3

At the time when the registration officer publishes a revised version of the register under section 13(1) of the 1983 Act, he shall publish the list of overseas electors by making a copy of it available for inspection F3under supervision at his office; and the list shall be kept so published until the next revised version of the register is published under section 13(1) of the 1983 Act.

4

The name of a person appearing to the registration officer to be entitled to be registered in pursuance of a European Parliamentary overseas elector’s declaration (and included in the list of overseas electors by virtue of regulation 13(6) above) shall be marked with the letter “E”.