For the purposes of these Regulations, unless the context otherwise requires–

• 1983 Act means the Representation of the People Act 19831;

• 1985 Act means the Representation of the People Act 19852;

• 2000 Act means the Representation of the People Act 20003;

• F9“Article 89 GDPR purposes” means the purposes mentioned in Article 89(1) of F12the UK GDPR (archiving in the public interest, scientific or historical research and statistics);

• “available for inspection” means available for inspection during ordinary office hours;

• “British Council employee” means a person employed by the British Council in a post outside the United Kingdom;

• “candidate” means–

  1. a

     F2in relation to a parliamentary election has the same meaning as in section 118A(2) of the 1983 Act

  2. b

     in relation to a local government election, a person having been nominated or having declared himself a candidate for election to the office to be filled at the election;

• F5“certificate of anonymous registration” means a certificate issued in pursuance of regulation 45F;

• “Crown servant” means a person who is employed in a post falling within the class or description set out in regulation 14 below;

• F1“data” means information which is recorded with the intention that it should be processed by means of equipment operating automatically in response to instructions given for that purpose;

• F4“data form” means information which is in a form which is capable of being processed by means of equipment operating automatically in response to instructions given for that purpose;

• F9“the data protection legislation” has the same meaning as in the Data Protection Act 2018 (see section 3 of that Act);

• F15“digital service” means the Individual Electoral Registration Digital Service, which is the digital service provided by the Secretary of State for Levelling Up, Housing and Communities for (amongst other purposes) the purpose of—

  1. a

     processing online applications under sections 10ZC and 10ZD of the 1983 Act and online relevant absent voting applications,

  2. b

     verifying information under regulations 29ZA F18, 29ZAA, 29ZAB and 56B, and

  3. c

     data matching under regulation 32ZBB in respect of the annual canvass for a register;

• F4“edited register” has the meaning given in regulation 92(1) below;

• F11...

• F11...

• F4“full register” has the meaning given in regulation 93(1) below;

• F13...

• F17“left behind postal voting document” is a postal voting document relating to a parliamentary election that is left behind at a polling station or left for the returning officer without being handed in and for which no return of postal voting documents form has been completed;

• “list of overseas electors” means the list prepared under regulation 45 below;

• “overseas elector” means a person who has made an overseas elector’s declaration and is registered or entitled to be registered as a parliamentary elector in pursuance of it;

• F19“previous registration condition” has the same meaning as in section 1A(2) of the 1985 Act;

• “previous residence condition” has the same meaning as in section 1A(3) of the 1985 Act;

• “register” means the register of electors; and

• F3“registration area” means the area for which a registration officer acts;

• “registration officer” means the electoral registration officer.

• F16“relevant absent voting application” has the meaning given in paragraph 1A(7)(a)(i) of Schedule 2 to the 1983 Act;

• F10“relevant contact details” means—

  1. a

     an email address;

  2. b

     a telephone number; or

  3. c

     an electronic identifier unique to the individual.

• F20“renewal declaration” means a declaration made under and in accordance with section 1E of the 1985 Act;

• F17“return of postal voting documents form” has the meaning given in regulation 79A;

• F14“the UK GDPR” has the meaning given in section 3(10) of the Data Protection Act 2018;

A reference in these Regulations to a form identified by means of a letter shall be construed as a reference to the form so identified in Schedule 3 to these Regulations.

In the application of these Regulations to the registers which are required to be published not later than 15th February 2001 by section 13(1) of the 1983 Act, as enacted, references to the publication of the revised version are to be read as references to the publication of the register.