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Representation of the People (Scotland) Regulations 2001, Section 32ZBE is up to date with all changes known to be in force on or before 28 October 2024. There are changes that may be brought into force at a future date. Changes that have been made appear in the content and are referenced with annotations.
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32ZBE.—(1) Paragraph (2) applies where, having taken into account the information described in regulation 32ZBA(7), a registration officer—
(a)is satisfied that it is not necessary to remove a person registered at a residential address in the area for which they are responsible from a register of parliamentary electors; and
(b)has no reason to believe that any addition may be required to a register of parliamentary electors in respect of the address.
(2) The registration officer may proceed to conduct the annual canvass for a register of parliamentary electors by complying with the requirements of paragraphs (3) to (6) (but see paragraph (7)).
(3) A registration officer must send either of the following—
(a)a canvass communication A to the address; or
(b)where the registration officer holds relevant contact details for one or more persons aged 18 or over who are registered at the address in a register of parliamentary electors, a communication by electronic means to each of those persons.
(4) Any communication sent under paragraph (3)(b) must require the recipient to—
(a)confirm to the registration officer whether the information it contains in respect of persons who are registered at the address in a register of parliamentary electors, with the exception of persons falling within section 9D(6) of the 1983 Act, is complete and accurate; and
(b)provide to the registration officer, except where it is already included in the communication, the full name and nationality of each person aged 16 or over who is residing at the address and who is eligible to be registered in a register of parliamentary electors.
(5) In circumstances where a registration officer—
(a)does not hold relevant contact details for one or more persons aged 18 or over who are registered at the address in a register of parliamentary electors; or
(b)has sent a communication by electronic means under paragraph (3)(b) to one or more persons in respect of the address and has not, within a reasonable time of sending the communication, received the required information from at least one person in respect of the address,
the registration officer must send a canvass communication A to the address.
(6) The registration officer must, before sending a canvass communication A, print on the communication the full name and nationality of each person—
(a)who is registered at the address in a register of parliamentary electors, with the exception of persons registered as mentioned in section 9D(6) of the 1983 Act; or
(b)whose application to be registered at the address in a register of parliamentary electors under section 10ZC(1) or 10ZD(1) of the 1983 Act has been successfully determined, where the date on which the applicant’s name will be published in a notice of alteration under section 13A(2) of the 1983 Act is after the date on which the communication will be sent, with the exception of persons registered as mentioned in section 9D(6) of the 1983 Act.
(7) If, after complying with the requirements of paragraphs (3) to (6), a registration officer has reason to believe—
(a)that it may be necessary to remove a person registered at that address from a register of parliamentary electors; or
(b)that a person who resides at the address may be entitled to be registered in a register of parliamentary electors,
but is not aware of that person’s name, the officer must conduct the annual canvass in accordance with regulation 32ZBD in respect of the address.
(8) In this regulation, “canvass communication A” means a document in the form designed by the Electoral Commission under regulation 32ZBG(1)(a)(i).]]
Textual Amendments
F1Regs. 32ZA-32ZI inserted (10.6.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(5)(c), 22 (as amended by S.I. 2014/1250, regs. 1, 4)
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