PART 6PAYE SETTLEMENT AGREEMENTS
Records
Inspection of PSA records117
1
An authorised officer may require an employer who has entered into a PSA to produce all PSA records, or such PSA records as may be specified by the authorised officer, for inspection—
a
at the prescribed place, and
b
at such time as that officer may reasonably require.
2
“PSA records” means all books, documents and other records relating to—
a
the qualifying general earnings comprised in the PSA,
b
the calculation of amounts for which the employer is accountable to the Board of Inland Revenue in accordance with the PSA, and
c
the payment of those amounts to the Inland Revenue.
3
“The prescribed place” means such place in the United Kingdom as the employer and the authorised officer may agree upon, or in the absence of agreement—
a
the place in the United Kingdom at which the PSA records are normally kept, or
b
if there is no such place, the employer’s principal place of business in the United Kingdom.
4
The authorised officer may—
a
take copies of, or make extracts from, any records produced for inspection in accordance with paragraph (1);
b
remove any records so produced if the officer considers it necessary to do so, at a reasonable time and for a reasonable period.
5
If any record is removed in accordance with paragraph (4)(b), the authorised officer must provide—
a
a receipt for the record, and
b
a copy of the record, free of charge, to the person by whom it was produced or caused to be produced, within 7 days of that person requesting a copy, if the record is reasonably required for the proper conduct of a business.
6
If a lien is claimed on a record produced in accordance with paragraph (1), the removal of the document under paragraph (4)(b) is not to be regarded as breaking the lien.
7
If records are maintained by computer, the person required to make them available for inspection must provide the authorised officer with all facilities necessary for obtaining information from them.
8
An employer must keep PSA records for not less than 3 years after the end of the most recent tax year to which they relate.